Cover Letter for Emailing

Dear Friends,

Attached to this email message is a document, the “Packet”, the 'official' record of the 2005 PYM sessions.  It is being sent by email or postal mail to the Clerks of all Monthly Meetings, Preparative Meetings and Worship Groups in PYM (or their designated email recipients), with two exceptions. First are those Meetings, etc, and some individuals, from which I have a request to use postal mail.  In addition, I have been unable to find email contacts for some of the Worship Groups; I request that those Meetings which have Worship Groups under their care ensure that copies of the Packet is passed along.  The Packet is also being sent to all PYM Officers and Committee Clerks for 2005 and 2006. 

The Packet includes:

• Minutes of all of the PYM Plenary meetings,
• A list of the Minutes that were approved at the Plenaries,
• Epistles,
• Reports by Committees and PYM officers that were presented or referred to
  in the Plenaries,
• A list of the PYM attendees.

Meetings may use the Packet according to their custom and needs.  You may print all or part of it, or forward it to members and attenders of your Meeting. Most of the Packet will also be posted on the PYM Web site, so that will be another way to access it.

Now for some technical information [just a little] to help you display the packet on your computer screen. It is written in the format called ‘.pdf ’. Such documents are meant to be used on any home computer, whether IBM PC style computers or Macintosh and, when displayed or printed, to look the same no matter what computer you have. .pdf documents can be displayed and printed using programs created by the Adobe Corporation. You may already have such a program on your computer, but, if not, you can download a free .pdf reading program, called Adobe Reader, from the Web site:

www.adobe.com/products/acrobat/readstep.html

Now, what I have described in the previous paragraphs is how things are supposed to work, and how things, very often, actually do work. However, computers sometimes don’t do as we expect. In particular, the Packet is quite long, 85 pages in all, or in computer talk, 2.7 megabytes long. I mention this because, with some Internet connection, it may take a while to download the Packet to your computer. If that’s the case for you, please be patient. Also, some email programs don’t like long files as attachments. If your email program objects to the Packet, or you have other problems with it, let me know and we will work it out.

The information in the Packet represents the work of many Friends, and has been checked many times for errors.  Even so, errors may have persisted or crept in. I certainly take responsibility for any errors that I've introduced and will be glad to correct any that are pointed out to me.

In Peace,

Jim Eusebio,