Annual Session 2017 – Clerk’s Call

Download: Clerk’s Call to PYM 2017 Annual Session (PDF) or read below.

For more information about Annual Session, please see the Annual Session Information page or the Minutes and Reports page.

Clerk’s Call to
2017 PACIFIC YEARLY MEETING ANNUAL SESSION
Walker Creek Ranch
Friday, July 14 to Wednesday, July 19, 2017

AWAKENING TO THE PRESENCE

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Spring Youth Service-Learning Camp with Wukchumni Tribe, Quaker Oaks Farm, April 10-14, 2017

April 10-14, 2017 (Monday-Friday leading up to Easter weekend)
Quaker Oaks Farm
Visalia, CA, USA

REGISTRATION OPEN NOW!
Potential donors: please see our Camp Fundraising Letter.

See the Quaker Oaks Farm website for information and online registration.

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RepCom 2017 – March 3-5 in Palo Alto – Clerk’s Call

Clerk’s Call to

PYM Representative Committee 2017:
AWAKENING TO THE PRESENCE
Click for Downloadable PDF Version of the Call to RepCom

WHEN/WHERE:
RepCom will be held at Palo Alto Friends Meeting and begin on Friday, March 3 at 6pm, continuing to Sunday, March 5 if necessary.

REGISTRATION:
Please register for RepCom by Feb 10th using the online form:
http://www.planetReg.com/E13010501642486

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Unity with Nature report to Annual Session 2016

Dear Friends of Pacific Yearly Meeting,

Unity with Nature Committee’s function is to encourage, support, share, and bring forward Pacific Yearly Meeting [PYM] Friends’ concerns, witness, and leadings for Earthcare. Central to our concerns for the last many years is to slow and eventually stop global warming and its horrific proliferation of dire consequences for both humans and the whole ecosystem. Transitioning to sustainable living systems, net zero energy use, keeping fossil fuels in the ground, permaculture, acting locally, and a carbon free future are among the solutions that many Friends envision.

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Registrars’ Report to Pacific Yearly Meeting 2016

June 21, 2016
As of June 20, 2016, 305 people have attended Pacific Yearly Meeting’s 2016 Annual Session for at least one day. Of these, 30 were in the Children’s Program, 20 were in the Junior Yearly Meeting, and 35 said on their registration forms that they considered themselves Young Adult Friends. The median age of our attenders here is 54.5 years old. The mean is 48; and 41 people registered themselves as first time attenders.
We want to extend our profound thanks (once again) to the Berkeley Contract registration team: Joe Magruder, Margaret Mossman, and Joanne Magruder. Their help, plus the online registration process has made things so much easier for all of us.
We will be posting the application for the 2017 contract registration team shortly after Annual Session on the Pacific Yearly Meeting website. Applications are due November 15th, 2016. See the Registrars for more information.
From Sarah Tyrrell: After four years of service as Registrar, this is my last time before you in this role. On behalf of myself and Heather, it has been a joy to welcome you to Annual Session and make sure you are well-situated while you’ve been here.
Thank you!

Latin American Concerns Committee Job Description

LATIN AMERICAN CONCERNS COMMITTEE

In 1997, the Annual Session established a standing Latin America Concerns Committee to gather and disseminate information to Pacific and other Yearly Meetings regarding Friends groups and service projects in Latin America. The intention is to support rather than replace spirit-led projects already supported by Monthly Meetings, Worship Groups and individual Friends.

 

Committee meetings will be held three to four times a year: usually before and during Annual Session and Representative Committee. Some meetings will be by conference call. These meetings will include planning and preparation of Interest Groups at Annual Session. The three main programs, Casa de los Amigos, El Salvador Project and Guatemala Friends Scholarship Program, will take turns as presenters for Interest Groups. Subcommittee/Working Groups will be formed as appropriate. There is a PYM fund to assist the committee in bringing representatives or others to Annual Session. The committee, through the clerk, should communicate with clerk of Finance Committee the recommendations for committee expenses (line 5238) and Latin America Concerns Outreach (line 5212/R2749) for the upcoming fiscal year (October 1 – September 30) at least two months before Annual Session. The clerk should assess whether the approved committee budget is sufficient to complete the committee’s work and request augmentations as appropriate to clerk of Finance before Representative Committee and/or Annual Session.

 

The committee is composed of from five to nine members

who are determined by the Nominating Committee in consultation with the committee. Additionally, there are three members appointed to the committee, one each from Casa de los Amigos, El Salvador Project and Guatemala Friends Scholarship Program.

 

 

 

TASKS:

 

Information gathering and dissemination regarding Latin American meetings and projects.

Make report to the Representative Committee and PYM Annual Session

 

 

Communication with contacts in PYM Monthly Meetings.

Support of subcommittees as needed

Clerk shall make request to Finance for the coming year’s budget 2 months before Annual Session.

 

 

EXPECTATIONS AND TIME INVOLVED

Committee meetings are held usually 3-4 times a year, lasting up to 2 hours each time. One to two are in-person and two are by telephone conference. There may arise occasion for additional telephone conferences.

Co-Clerks meet as needed to prepare for meetings.

Committee member work may include writing, attending meetings, information gathering regarding Latin American meetings and projects, communication with contacts in PYM Monthly Meetings, and planning/preparation of Annual Session Interest Groups.

Minutes of meetings are kept.

No expenditures are necessary beyond reimbursable expenses.

 

 

Revision approved by LACC June 2015

Friends Committee on Legislation of California Report to Yearly Meeting 2016

June, 2016

Dear Friends – my name is Stephen Myers. I am a member of the Sacramento Friends Meeting and the clerk of the board of the Friends Committee on Legislation of California.

The present moment is an encouraging time to be your voice of conscience at the State Capitol. In recent weeks, State government has included, for the first time in more than 20 years, money in the annual budget to support children born into poverty. We are also beginning to see a shift toward more rehabilitation, rather than punishment, in the state prison system: FCLCA helped to pass laws that will allow people sentenced as minors to demonstrate positive changes in their attitude and behavior in order to earn parole.

Our work is needed now more than ever. FCLCA has three areas of concentration for our work: reform of the criminal justice system, promotion of economic equality, and environmental justice. Right now, we are advocating for a redefinition of the purpose of sentencing from its present intent of punishment to a more holistic definition that includes restorative justice. We believe this can open the door to a paradigm shift in which California’s justice system serves to heal rather than promote further harm.

Our coalition work to repeal the Maximum Family Grant, the state aid to children I mentioned before, brought together members of a wide range of faith communities. Many of these congregations were featured in a brief video which I would be delighted to share with you this week. Working together with a wide range of communities has been empowering and nourishing for FCLCA, and we couldn’t do that work without your support!

We also are uniquely suited to address issues at the intersections between our priorities: our current work to increase the level of investment towards greenhouse gas reductions in low-income communities would benefit working families at the same time it would promote environmental justice.

Our impact is determined in large part by the support of the members of this meeting – YOU allow FCLCA to make a difference at the state capitol. The good folks in the Palo Alto, San Jose, Santa Cruz, and other meetings who are working on the 50th Annual Harvest Festival, as well as other meeting fundraisers, allow FCLCA to be present each day in Sacramento to build relationships and keep our eyes and ears open to any developments in the capitol building. Thank you for your support!

FCLCA’s Action Network has reached 5,200 subscribers! This allows FCLCA to multiply our impact by enabling you and your social networks to send messages directly to state legislators. Legislative staff tell us that our direct advocacy makes a huge difference – we have ensured good bills have made it through committees and stopped bad bills before they became law. The action network is an excellent way for every member of the meeting to stay informed about FCLCA’s work and to be part of the movement to promote Friends’ values at the state level. I strongly urge you to sign up online at www.fclca.org.

And, as always, we remain a source for in-depth analysis of state-wide Initiatives, allowing voters to understand ballot measures from a carefully reasoned Friends’ perspective before going to the polls in November. Our recommendations will be available in the next issue of the Newsletter online and in print for our supporters.

The other half of FCLCA, the Education Fund, has also been hard at work: last year we created the Bring Your Voice Guidebook to Lobbying the California State Legislature that will be available soon. We are developing a citizen-lobbyist training program to train other like-minded folks across the state!

While all this good news is inspiring, it is also important for me to express my uncertainty about the future of FCLCA. We’re struggling to close a $100,000 annual shortfall for our lobbying organization. As the Quaker community has aged, more of our income has come from end-of-life bequests rather than steady monthly and annual contributions. That is why I am directly asking members of this meeting to ask yourself how you as an individual and your Friends Meeting as a community can help FCLCA bridge the significant gap that presently exists. We need a significant number of new individuals to contribute $1,000 or more annually. If you are able to give at this level, FCLCA needs you to do so. If you can connect the organization to those either in your meeting or in your larger circle that can contribute financially, please share those contacts with me. Remember that with our monthly sustainer system, a significant annual contribution can be divided into manageable monthly amounts. To encourage your participation in our summer initiative, a generous donor has enabled increased or new donations to FCLCA to be matched dollar for dollar up to $11,000!

Again, I want to thank those individuals and meetings that contribute time, love, and resources to the Friends Committee on Legislation of California. We cannot continue to be your voice of conscience without your passion and commitment to Friends’ values. I am extremely appreciative for the opportunity to serve you as the clerk of the board, and am available at any time to talk with you about supporting the work of FCLCA – whether that be through writing a letter to your legislator, organizing a fundraiser at your meeting, or stretching financially to make an individual contribution. Every effort is appreciated!

Finance committee travel subsidy

Finance Committee recommends a subsidy for Friends traveling to Annual Gathering in excess of 200 miles:

  • subsidy for those traveling over 200 miles by car pools of 3 persons or more $25.00/person
  • subsidy for those traveling over 400 miles by car pools of 3 persons or more $50.00/person
  • comparable subsidies for people traveling by bus or train, also based on distance.

The subsidy will be paid for by a $1.00 increase in assessment and a $5.00 increase in session fees for Friends in mainland U.S.

Finance Committee recommends a subsidy for Friends traveling to Annual Gathering in excess of 200 miles:

  • subsidy for those traveling over 200 miles by car pools of 3 persons or more $25.00/person
  • subsidy for those traveling over 400 miles by car pools of 3 persons or more $50.00/person
  • comparable subsidies for people traveling by bus or train, also based on distance.

The subsidy will be paid for by a $1.00 increase in assessment and a $5.00 increase in session fees for Friends in mainland U.S.

Finance Committee recommends a subsidy for Friends traveling to Annual Gathering in excess of 200 miles:

  • subsidy for those traveling over 200 miles by car pools of 3 persons or more $25.00/person
  • subsidy for those traveling over 400 miles by car pools of 3 persons or more $50.00/person
  • comparable subsidies for people traveling by bus or train, also based on distance.

The subsidy will be paid for by a $1.00 increase in assessment and a $5.00 increase in session fees for Friends in mainland U.S.