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Faith and Practice

Pacific Yearly Meeting

of the

Religious Society of Friends

a guide to quaker discipline in the experience of pacific yearly meeting of the religious society of friends.
published 2001

Contents page

appendix 1: records

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1A: Recommendations for Monthly Meeting Records

We gratefully acknowledge the generosity of Friends who have permitted us to use material for this Faith and Practice.

Permanent records should include:

1. Each Monthly Meeting should keep its own Minutes, signed by the Presiding and Recording Clerks. Minutes should include Treasurer’s reports and letters sent under concern of the Meeting either as attached items or in the body of the minutes.

2. Any financial records not included in the minutes: for example, copies of deeds or contracts.

3. If the Meeting is incorporated, records of incorporation and minutes of annual Meetings.

4. A membership list of the Monthly Meeting brought up to date annually by the Monthly Meeting Recorder and submitted, as requested, to the Yearly Meeting Statistical Clerk. List of marriages under care of the Meeting (whether of members or non-members).

5. Actively maintained Membership records of current or past members, including record of births, marriages, deaths and transfers.

6. Records of Final Affairs Instructions.

7. Records of membership of deceased or removed members.