The
State of the Meeting Report is prepared once a year by
each Monthly Meeting in time to be forwarded to the spring
session of its Quarterly Meeting. These reports are read at
Quarterly Meeting sessions throughout the year. In contrast to
the informal reports of activities given to Quarterly Meetings
at other times of the year, the State of Meeting Report should
be a self-examination by the Meeting and its members of their
spiritual strengths and weaknesses and of efforts to foster
growth in the spiritual life. Reports may cover the full range of
interest and concerns but should emphasize those indicative
of the spiritual health of the Meeting. They do not include
statistical information, which is sent to the Statistical Clerk.
To
facilitate the preparation of this report, the Worship and
Ministry and Oversight Committees may meet together and
explore the spiritual condition of the Meeting. They may then
formulate a series of queries for a response from the Meeting
as the basis of the report or may ask one or more of its
members to draft a preliminary report for searching consideration
by the Meeting. After revision and acceptance by the
Meeting, the report is read at the Quarterly Meeting and given
to the Quarterly Meeting Committee on Ministry and
Oversight. A copy should also be sent to the Yearly Meeting
Ministry and Oversight Committee.