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Faith and Practice

Pacific Yearly Meeting

of the

Religious Society of Friends

a guide to quaker discipline in the experience of pacific yearly meeting of the religious society of friends.
published 2001

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appendix 1: records

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1B: Advices for Preparing the State of the Meeting Report

pym in context
quaker faith & spiritual practice
testimony & experience of friends
organization of the society
activities & organization of the YM
sources of quotations
index of sources
subject index

We gratefully acknowledge the generosity of Friends who have permitted us to use material for this Faith and Practice.


 The State of the Meeting Report is prepared once a year by each Monthly Meeting in time to be forwarded to the spring session of its Quarterly Meeting. These reports are read at Quarterly Meeting sessions throughout the year. In contrast to the informal reports of activities given to Quarterly Meetings at other times of the year, the State of Meeting Report should be a self-examination by the Meeting and its members of their spiritual strengths and weaknesses and of efforts to foster growth in the spiritual life. Reports may cover the full range of interest and concerns but should emphasize those indicative of the spiritual health of the Meeting. They do not include statistical information, which is sent to the Statistical Clerk.

  To facilitate the preparation of this report, the Worship and Ministry and Oversight Committees may meet together and explore the spiritual condition of the Meeting. They may then formulate a series of queries for a response from the Meeting as the basis of the report or may ask one or more of its members to draft a preliminary report for searching consideration by the Meeting. After revision and acceptance by the Meeting, the report is read at the Quarterly Meeting and given to the Quarterly Meeting Committee on Ministry and Oversight. A copy should also be sent to the Yearly Meeting Ministry and Oversight Committee.