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Faith and Practice

Pacific Yearly Meeting

of the

Religious Society of Friends

a guide to quaker discipline in the experience of pacific yearly meeting of the religious society of friends.
published 2001

Contents page

appendix 1: records

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1E: Recommendations for Yearly Meeting Records

We gratefully acknowledge the generosity of Friends who have permitted us to use material for this Faith and Practice.

Permanent records should include:

1. A copy of the minutes of each Yearly Meeting, including all its attachments, printed on archival (acid-free) paper or other suitable form, which has been read and signed by the Clerks. The attachments should include the reports of the Nominating Committee, the Statistical Clerk and the Treasurer. All Epistles from Friends Everywhere, or parts thereof which have been read at plenary sessions by the Reading Clerk, should be attached, as well as copies of all Epistles emanating from Pacific Yearly Meeting.

2. A copy of the Treasurer’s Report, separate from the minutes and signed by the Treasurer (even if one is attached to the minutes); also reports of Auditors.

3. Copies of minutes of Representative Committee (sometimes called Interim or Executive Committee).

4. Any minute or letter sent under concern of the Yearly Meeting such as Travel Minutes, which may not be part of the minutes.

5. Complete file of Friends Bulletin, and other publications under the care of Yearly Meeting.

6. Copies of all Handbooks and Disciplines pertaining to Pacific Yearly Meeting or the Quarterly Meetings that comprise it.

7. Contracts and significant legal documents involving Pacific Yearly Meeting or PYM Holding Corporation.