PYM On-line Registration Form

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Instructions For On-Line Registration
Pacific Yearly Meeting
Walker Creek Ranch
Petaluma, CA 94952
66th Annual Session
August 13-18, 2012

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• Complete one on-line form for each person attending Annual Session.  If you do not wish to have addresses, phone(s) and email(s) included in the Attenders List, select the “Opt Out” options on the form.  The Main Contact person should be the one to whom we send registration confirmation and advance documents.  Age (or decade for adults) is needed both for program and facility-use planning.  We will not intentionally reveal it.
• Indicate small group choices.  There are both morning and afternoon opportunities.  Worship-Sharing (WS) groups meet daily for deep sharing.  For many, this is the most meaningful part of PYM.  You may choose WS in the morning, afternoon, or both.  Partners may choose couples WS.   Drop-in WS is available for those attending less than an entire week.  Morning groups are held at the same time as Bible study (8:00 – 9:30 AM), and in the afternoon they are at the same time as Transformative Quakers (1:30 – 3:00 PM Tu-Th, after Memorials on Friday).  In choosing a week-long WS you have a daily commitment to that group and won’t be able to attend the other activity scheduled for that AM or PM time slot. You are encouraged to read Annual Session 2012 Schedule: An Experiment and review the Annual Session 2012 Schedule to help inform your WS choices.
• For each person, note any special needs.  Give details in space provided.  Also indicate whether you prefer family dorm, semi-private room, female or male lodging, or participating in the JYM/YF separate sleeping areas.
• Enter days of attendance.  A full week is Monday afternoon through Saturday noon.  If you are staying overnight you may register for the full week or for any number of consecutive nights.
• Choose housing.  There are four types: camping, large dorms (about 20 bunks per room), small dorms (3 to 5 beds per room), and semi-private (2-3 beds per room with nearby accessible baths).  Bathrooms are in adjacent buildings for those camping and in large dorms.  In small dorms, they are in the same building but sometimes on different floors.  Semi-private room availability is limited, and priority will be given to those with special needs. Parents may opt (at the same cost) to have older teens stay with the family or in separate, supervised girls and boys’ sleeping areas.  See the advice about making this decision.
• Fees do not include sheets, towels, pillows, or blankets, a set of which may be rented for $25 per week, or you may bring your own.  Campers are expected to provide their own gear.  There is no option for renting tents.  Registration is required for commuters and includes lunch, except on Monday.  Supper is an additional cost.
• Friends attending only Meeting for Memorials need not register.  Lunch is not provided for this option.
• Enter fees.  To receive the early discount, the registration form and full payment (less expected scholarship assistance and/or stipends) must be postmarked on or before June 25, 2012.  Those postmarked after July 13, 2012, will be assessed a late fee.  We cannot guarantee registrations after this date as we must give attendance counts to the facility.  Consider adding a donation to help Friends who cannot otherwise afford to attend.  Enter reductions, either anticipated scholarships or stipends from the Children’s Program or JYM.  Scholarships assistance is available, and you are encouraged to apply.  See separate instructions for applying.
• Indicate if transportation is needed from airport, train, or bus.  Someone will contact you via method(s) you provide here.
• Walker Creek is in a beautiful but isolated area near the coast.  Weather varies, even in the summer. Bring warm bedding and a jacket.  Start with a full tank of gas.  There are no stores or restaurants nearby.  Plan to eat lunch before arriving on Monday.  No pets are allowed.  Trained service animals, identified as such, are welcome.  If you bring other animals, you will be asked to leave.
• Mail the emailed confirmation of registration form, Children’s Program and JYM documents, and your check or money order, payable to “Pacific Yearly Meeting” to: Pacific Yearly Meeting Registration, c/o Berkeley Friends Meeting, 2151 Vine Street, Berkeley, CA, 94709-1533.  You may enclose as little as 25% of the total (less scholarships and stipends) and pay the balance upon arrival, but it simplifies registration if you pay all fees in advance.  Registration will not be complete until a mailed check is received.  We are not accepting credit cards.  If you live outside the U.S. and cannot pay by check, contact the Registrars.  Full refunds are available until July 18, 2012. Cancellations after that date will be charged $100.
• We will send registration confirmation and advance documents by email to the Main Contact on the form.  If you do not have email, you may request the documents be mailed, or download and print hard copies here. Children’s Program/JYM forms can also be found here.
• For questions, contact either Joe Magruder, (510) 528-9366; or Margaret Mossman (510) 235-6245; or both at “registrar [at] pacificyearlymeeting [dot] org”.

• Begin Registration Form
Register NowALERT: Internet Explorer browser has not been working consistently on this form (e.g. Layout scrambled, links & preview not working, lost data, etc.) If you experience any issues when using IE, try one of these other FREE browsers such as Mozilla Firefox, Apple Safari, Google Chrome  which have been tested to work with this form, and all have versions that work on multiple Operating Systems, such as Windows, and Macs. You can also use your mobile device to Register.

Main Contact Section

  • Required Fields are marked with a Red *
  • This on-line Registration Form is for ONE person. For households with more than one member attending PYM AS 2012, use the exact same Family name and Main Contact information above, then in the Next Section, select which family member this form is being used for, as well as the Total # of family members you are Registering. (Example: for a family of five, use 1 of 5, 2 of 5, 3 of 5, etc).

    You will then print out each Family Member's Registration Confirmation email and mail all that into the Registrars, along with your payment and Child/JYM Permission Forms as applicable. There is no on-line payment option for this event.
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Registrant Section

  • Unless you tell us otherwise, we will include your Name(s), Address(es), Phone Number(s), E-mail(s), and Monthly Meeting/Worship Group/Organization on our 2012 Attenders List that is created and distributed during Annual Session by the Secretariat Committee. If you prefer to keep this information private, select these boxes. For proper record keeping, at a minimum, your name and Monthly Meeting/Worship Group/Organization will still be shown on Attenders List, even if you elect to Opt Out personal details.
  • Section (A) for Volunteer Selection

  • (A) Volunteer: Everyone is encouraged to volunteer in some way. Indicate in which area you would like to serve:
  • Section (B) for Worship Sharing Selection

  • Indicate small group choices. There are both morning and afternoon opportunities. Worship-Sharing (WS) groups meet daily for deep sharing. For many, this is the most meaningful part of Annual Session. You may choose WS in the morning, afternoon, or both. Partners may choose couples WS. Drop-in WS is available for those attending less than an entire week. Morning groups are held at the same time as Bible study and afternoon, at the same time as Transformative Quakers. In choosing a week-long WS you have a daily commitment to that group and won’t be able to attend the other activity scheduled for that AM or PM period.

    You are encouraged to read Annual Session 2012 Schedule: An Experiment and review the Annual Session 2012 Schedule to help inform your WS choices.
    Click here for the JYM Program Schedule.
  • Choose Type of Registration

  • Section (C) For Lodging Options

  • If you are staying overnight, complete Section (C) to select your Lodging options.
    (For Day use only Select "(D) No overnight lodging" in (C) Lodging Code then Skip to Section (D) below)
  • ONLY jump to Section (D) if you are not staying overnight and have selected "(D) No overnight lodging" above in "(C) Lodging Code" drop-down menu.
    Overnight includes supper, breakfast, and lunch, starting with supper on Monday and ending with lunch on Saturday.
    No lunch on Monday.
    You may register for any number of consecutive nights.
    Cost for pillow, blanket, sheets, and towels is $25 per week, or you may bring your own.
  • Jump to Special Needs Section. Do not complete Section (D) if you are staying overnight.
  • Section (D) for Day Attender/Commuters

  • (DO NOT COMPLETE THIS SECTION IF STAYING OVERNIGHT.)

    • Day attendance includes lunch (L), except on Monday.
    • Supper (S) is an additional cost as shown in the Day Attender/Commuter code menu below.

    • There is no charge for attending Meeting for Memorials. This does not include meals.
  • Continue to Special Needs Section.
  • Special Needs Section

  • Transportation Needs

  • Minor Attending Without A Parent

  • • Children's Program/JYM forms can be found here.
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Final Page for Totals $

  • Alert; Discounts/Late Fees are applied here at the individual Registration level, unlike the hard copy which is calculated on the Complete Registration Sub-Totals. Your final Total should be the same result, regardless of how you perform the calculations.

    [omit $ in all fields below, enter in xxx or xxx.xx format]
  • Costs Section

  • Click here to see Sample Calculations for Early Discounts.
  • Click here to see Sample Calculations for Late Fees.
  • Payment Section

  • • Once you have completed this form, review that all required fields are entered properly, then click the Submit Registration button, only once. After validation by the system for errors, you will be redirected to a Confirmation page, at which time you can enter more family member registrations.

    • For each Registration successfully submitted, you will receive a Confirmation email with a copy of your registration.

    • You will then need to print out your email confirmation and mail it in with your payment. The mailing address will be included at the top of your Confirmation email.

    Full refunds are available until July 18, 2012.
    Cancellations after that date will be charged $100.



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