2024 Annual Session

July 19-24
onsite (in-person) at Whittier College in Whittier, CA + online (virtual) via Zoom

Transformation

We may not know where we are headed, but we are invited to seek, to ask questions, to map where we have been, and to see if we can chart a path forward together.

Dates to keep in mind:

  • Registration is now OPEN!
  • Attendance Assistance closes: June 15
  • Registration for onsite (in-person) closes: July 1
  • Reports from committees, officers and representatives to outside organizations due: July 1
  • Cancellation fee of 15% applies: July 4-15
  • Registration for online (virtual) closes: July 15
  • Travel to Whittier or prepare your space to attend via Zoom: July 19
Transformation (Clerk’s Call)

View or download as pdf

Clerk’s Call
to the 2024 Annual Session of Pacific Yearly Meeting

Unprogrammed Quakers, beginning with George Fox, have claimed the concept of being “an experimental” tradition. We try out ideas, leadings, insights in community. George Fox said: “And when all my hopes in them (the priests and preachers) and in all were gone, so that I had nothing outwardly to help me nor could tell what to do, then, Oh then, I heard a voice which said, “There is one, even Christ Jesus, that can speak to thy condition,’ then when I heard it my heart did leap for joy…And this I knew experimentally.” –paragraph 11 in George Fox’s journal.

The theme for our annual session in July, 2024, will be Transformation. That doesn’t mean we know where we are headed, but we are invited to seek, to ask questions, to map where we have been, and to see if we can chart a path forward together.

“I pin my hopes on quiet processes and small circles, where transforming events take place,” — Rufus Jones. https://qfp.quaker.org.uk/passage/24-56/

We will be blessed by a keynote speaker, “,O” (see listeningheartslove.org) who will be zooming in from Philadelphia to be with us. To address both environmental and social justice issues, ,O has made health and well-being their life’s purpose. S/He has worked for over 25 years as a practitioner and educator in the areas of body work, self-care, social services, and health care support. S/He is a seasoned facilitator and leads workshops for individuals and groups to support their goals of healing our society’s legacies of racism, sexism, homophobia, and class privilege in order to build healthier and stronger relationships and organizations. Drawing on their Quaker values rooted in love, peace, and social justice, ,O’s practice embraces a care-based, trauma-informed, healing justice approach to community organizing in support of
social and environmental justice. ,O is a staff member and spiritual midwife of Philly Thrive, a Philadelphia-based environmental justice organization focused on improving the health and wellbeing of the city’s residents and supporting a just transition to a cleaner, healthier future. S/He is a founding member of Alternatives To Gun Violence, a community healing collaborative committed to social justice in the Philadelphia area. A longtime Quaker, ,O is a member of Central Philadelphia Monthly Meeting, and leads Love and Respect Transform, a ministry that focuses on deepening our understanding and experience of alternatives to social and
environmental violence by exploring the transformative power of love.

When we talked with ,O about the difference between “experience” and “experiment” they lifted up “experiment” as having to do with knowledge, the ability to observe and test the mind’s formulations and “experience” as a reality check, gathering the bodies’ wisdom and synthesizing the information into holistic action. ,O describes themselves as a very somatic, a person who “lives in their body,” literally experiencing what is real somatically.

As we head into this transformative journey, the positive news is we will not all agree on the state of our yearly meeting, or where we want to go. We will have different visions and different priorities. The question is Where is Spirit leading us? What does listening to each other and Spirit look like? What changes might we need to undergo in order to act on what we discover?

“Listening another…into a condition of disclosure and discovery may be almost the greatest service that any human being ever performs for another.” Douglas Steere,1955, On listening to another

“The only promise Life makes is this: Things will change. And when they do, we can try something new. We will still be we. But we will be different. We might not fit together as well as we once did, or maybe we’ll fit together even better.” Mary Klein, Editor, Western Friend, November 2023

Come join us on this new chapter of our adventure as a faith community. We will be meeting in a new space, on the Whittier College Campus, in Whittier, California, and with Friends online in a more robust hybrid format. More spaces will have zoom capacity, and students from the campus will help facilitate these hybrid encounters.

We shall not be able to rebuild our shattered world until we recover our faith in eternal realities, and we shall not do that until we discover spirit within ourselves. Rufus Jones, Page 8 Christian Mystics, 1999-2014

We come together celebrating our diversity across many differences and open to learning from each other about others and about ourselves. Where are we headed as a community? What are we bringing to the broken world around us and to the earth as she attempts to teach us her ways, her wisdom?

“A worshipful community is a healing community in which we reveal ourselves without fear, trusting our vulnerability to that Spirit which alone knows our hearts. There is a dialogue of soul with Spirit and the sharing of that with each other. In these ways we lift each other up tenderly.” Shirley Ruth, Friends Bulletin, July 1982

Laura Magnani, presiding clerk
Pacific Yearly Meeting, 2024

Registration Fees + Accommodation Information

Note about Annual Session 2024
After the two-year experiment with a pay-as-led model, for Annual Session 2024, we are experimenting once again with a system of published rates and the option for attendance assistance. Unfortunately the pay-as-led model was not financially sustainable for PacYM’s Annual Sessions as we lost approximately $40,000 per year over the past two years. 
We want to ensure that everyone who would like to attend Annual Session can do so regardless of the level of their financial resources, and one way that we have tried to make that possible is that all children and youth aged 0-18 are free and there is a reduced rate for all Young Adult Friends aged 19-35.

ANNUAL SESSION 2024 FEE SCHEDULE

ONSITE (at Whittier College)full sessionday rate
infants (0-4 yrs)$ 0$ 0
children (5-12 yrs)$ 0$ 0
teens (12-18 yrs)$ 0$ 0
YAFs (19-35 yrs) (standard double room)$ 545$ 110
double room$ 650$ 150
double room with a/c$ 725$ 165
single room$ 750$ 170
single room with a/c$ 825$ 185
commuter (includes 2 meals per day)$ 475$ 100
additional meals may be purchased in advance for $13 each
vehicle camping$ 575$ 135

accommodations are college dorms
all rooms have two twin beds*
all rooms are shared bath
all fees are per person and include meals

* One additional bed can be added to a standard room to accommodate family groups.

Friends who prefer to stay off campus may wish to book a room at the DoubleTree Inn (a few blocks away) at $160 per night, and pay the Commuter fee in the table above. Contact arrangements@clerkpacificyearlymeeting.org for more information.

Onsite Registration Options
There are two room types at Whittier College:
1) Double or Single – Stauffer Hall (standard rooms): no air conditioning in rooms, though window opens for breeze; stairs to upper levels; closer to the main campus
2) Double with a/c or Single with a/c – Turner Hall: air conditioning in rooms; elevator; kitchenette with fridge; lounge; outdoor lounge space; on a hill
Questions about the accommodation options? Contact Eli registrar@pacificyearlymeeting.org

no registration fee for Friends attending Meeting for Memorials only, onsite or online

ONLINE (via Zoom)full sessionpartial session
online$ 150$ 100

Online Registration
There is no fee for Friends who are planning to attend only one session, for example, Meeting for Memorials or one interest group.
Friends attending more than one session, but less than the full Annual Session are asked to pay the registration fee of $100.

Cancellation Fee
Full refund for cancellations received before July 4th.
15% cancellation fee will apply for cancellations received July 5th – 15th.
Cancellations received after July 15th will not be refunded.
We understand that life can be unpredictable. If this cancellation policy causes you hardship, please contact Eli at registrar@pacificyearlymeeting.org

Questions about the fee schedule?
Contact Eli at registrar@pacificyearlymeeting.org

Attendance Assistance

If the cost of attending Annual Session will be a barrier to your attendance, we encourage you to apply for Attendance Assistance.  

Note: Children through age 18 are free, no Attendance Assistance request is necessary.

Questions? Write to Barbara at attendanceassistance@pacificyearlymeeting.org

Young Adult Friends (19-35 yrs)
Affiliated with a Monthly Meeting or Worship Group in Pacific Yearly Meeting (YAF)

Registration for Annual Session will open May 15th. We encourage you to look at the rates and begin discussions with your Monthly Meeting as soon as possible. It is our goal to provide compassionate and efficient assistance to those requesting attendance assistance as well as keeping in mind the needs of our registrars and housing coordinators.

Please don’t hesitate to contact Barbara with any questions.
attendanceassistance@pacificyearlymeeting.org

Steps for requesting financial assistance:  

  • Determine what your cost will be to attend Annual Session, based on how long you are attending, whether you are attending via Zoom or in person, and what kind of accommodations you are requesting.  Please be aware that tent camping is not an option this year, as the city of Whittier does not permit it.
    Fee Schedule
  • Determine how much you are able to pay. The usual practice is for applicants to pay at least 50% and for their Meeting to contribute at least 25%.
  • We recognize that there are individuals who aren’t able to make the recommended minimum payment of 50% of the fee and/or Monthly Meetings that cannot contribute the suggested 25% of the fee.
  • It’s important to remember that there are costs to putting on the Annual Session, therefore each of us needs to pay what we can afford.
    If the suggested minimum is more than you and/or your Meeting can manage, submit the application form anyway, indicating what you can afford to pay. We will do our best to find a solution for everyone who applies.

If you have a housing need (for example for medical reasons) that does not fit within these categories, please send your particular assistance request with an explanation directly to attendanceassistance@pacificyearlymeeting.org
We will do our best to work out something that will meet your needs.

  • Apply for Attendace Assistance
    • As soon as possible, communicate with the Ministry and Care committee (or equivalent) of your Monthly Meeting to let them know of your intention to request Attendance Assistance to attend Annual Session. This gives the Meeting time to determine what, if anything, they can contribute. (It is understood that not all Monthly Meetings will be financially able to cover half of the request and will contribute what they can.)
    • Complete the form linked below.

Questions?  Please email any questions or concerns about Attendance Assistance to attendanceassistance@pacificyearlymeeting.org


Not affiliated with a Monthly Meeting or Worship Group in Pacific Yearly Meeting (YAF)

Young Adults (ages 19-35) who are not associated with a Monthly Meeting, please read the steps below and then contact the Youth Programs Coordinator to explore Attendance Assistance youthprogramscoordinator@pacificyearlymeeting.org

Steps for requesting financial assistance:  

  • Determine what your cost will be to attend Annual Session, based on how long you are attending, whether you are attending via Zoom or in person, and what kind of accommodations you are requesting.  Please be aware that tent camping is not an option this year, as the city of Whittier does not permit it.
    Fee Schedule
  • Determine how much you are able to pay. The usual practice is for applicants to pay at least 50%.
  • We recognize that there are individuals who aren’t able to make the recommended minimum payment of 50% of the fee.
  • It’s important to remember that there are costs to putting on the Annual Session, therefore each of us needs to pay what we can afford. We will do our best to find a solution for everyone who applies.
Adult Friends (36+ yrs)
Affiliated with a Monthly Meeting or Worship Group in Pacific Yearly Meeting (adult)

Registration for Annual Session will open May 15th. We encourage you to look at the rates and begin discussions with your Monthly Meeting as soon as possible. It is our goal to provide compassionate and efficient assistance to those requesting attendance assistance as well as keeping in mind the needs of our registrars and housing coordinators.

Please don’t hesitate to contact Barbara with any questions.
attendanceassistance@pacificyearlymeeting.org

Steps for requesting financial assistance:  

  • Determine what your cost will be to attend Annual Session, based on how long you are attending, whether you are attending via Zoom or in person, and what kind of accommodations you are requesting.  Please be aware that tent camping is not an option this year, as the city of Whittier does not permit it.
    Fee Schedule
  • Determine how much you are able to pay. The usual practice is for applicants to pay at least 50% and for their Meeting to contribute at least 25%.
  • We recognize that there are individuals who aren’t able to make the recommended minimum payment of 50% of the fee and/or Monthly Meetings that cannot contribute the suggested 25% of the fee.
  • It’s important to remember that there are costs to putting on the Annual Session, therefore each of us needs to pay what we can afford.
    If the suggested minimum is more than you and/or your Meeting can manage, submit the application form anyway, indicating what you can afford to pay. We will do our best to find a solution for everyone who applies.

If you have a housing need (for example for medical reasons) that does not fit within these categories, please send your particular assistance request with an explanation directly to attendanceassistance@pacificyearlymeeting.org
We will do our best to work out something that will meet your needs.

  • Apply for Attendace Assistance
    • As soon as possible, communicate with the Ministry and Care committee (or equivalent) of your Monthly Meeting to let them know of your intention to request Attendance Assistance to attend Annual Session. This gives the Meeting time to determine what, if anything, they can contribute. (It is understood that not all Monthly Meetings will be financially able to cover half of the request and will contribute what they can.)
    • Complete the form linked below.

Questions?  Please email any questions or concerns about Attendance Assistance to attendanceassistance@pacificyearlymeeting.org


Not affliated with a Monthly Meeting or Worship Group in Pacific Yearly Meeting (adult)

If you are over the age of 35 and you are NOT associated with a Monthly Meeting, please read through the steps below and then contact us directly at attendanceassistance@pacificyearlymeeting.org

Steps for requesting financial assistance:  

  • Determine what your cost will be to attend Annual Session, based on how long you are attending, whether you are attending via Zoom or in person, and what kind of accommodations you are requesting.  Please be aware that tent camping is not an option this year, as the city of Whittier does not permit it.
    Fee Schedule
  • Determine how much you are able to pay. The usual practice is for applicants to pay at least 50%.
  • We recognize that there are individuals who aren’t able to make the recommended minimum payment of 50% of the fee.
  • It’s important to remember that there are costs to putting on the Annual Session, therefore each of us needs to pay what we can afford. We will do our best to find a solution for everyone who applies.

Questions?  Please email any questions or concerns about Attendance Assistance to attendanceassistance@pacificyearlymeeting.org


Additional ways to lower your costs to attend Annual Session

There are options to help reduce the cost to attend Annual Session. Our goal is to be able to help make it possible for every Friend who wants to participate to do so, including families.

Volunteer positions are available for adults to work with youth. Friends who are chosen to serve as Children’s Program Teachers or JYM (teen program) Friendly Responsible Adult Presences receive a registration fee waiver. Contact Keenan youthprogramscoordinator@pacificyearlymeeting.org

Part-time or commuter attendees are welcome. Some people choose to come just for the weekend days.

Attend on Zoom as most sessions will be available in a hybrid format. 

Calendar and dates for the attendance assistance process*:

  • Attendance Assistance Requests opens on:  Wednesday, May 15, 2024. We will not accept Attendance Assistance requests before this date.
  • All completed applications must be received by Saturday, June 15, 2024.
    Verification from Monthly Meeting to attendanceassistance@pacificyearlymeeting.org of their aid contribution must accompany Attendance Assistance requests.
  • PacYM Ministry Committee will inform applicants of total aid within 10 days of receipt of completed application.
  • Registration opens Wednesday, May 15, 2024
  • Registration closes Monday, July 1st, 2024.
  • Cancellations received betwen Friday, July 5 and Thusday, July 15 will be subject to a 15% cancellation fee. Cancellations received after July 15 will not be refunded. Cancellation fees must be paid by the applicant, and will not be part of the Attendance Assistance package.

*This timeline is an important tool for processing your registration.  However, we do understand that sometimes things happen.  Please contact us directly if you have a special situation that makes it so you cannot meet these deadlines. attendanceassistance@pacificyearlymeeting.org

Registration ˂— REGISTER HERE

We look forward to seeing you at the 2024 Annual Session!
July 19-24 onsite at Whittier College + online via Zoom

Before you start …

  • Decide how you are going to attend Annual Session (onsite at Whittier College, online via Zoom, or a combination of onsite + online) and which days you are going to attend (full session or part-time).
  • Consider the Fee Schedule in the Registration Fees section on this page. Have a credit card handy to make a payment online or a checkbook close at hand.
  • Are you applying for Attendance Assistance? See the Attendance Assistance section on this page. Complete that process first.
  • If attending onsite, decide whether you will stay overnight (information about the accommodations is in the Registration Fees section on this page) or come for the day … commuters welcome!
  • Please compllete the Single Session form below if you are attending only one event or session at Annual Session (like Meeting for Memorials, the keynote, or one interest group).
  • Important note: Registration is individual. We ask that a registration form be completed and submitted for each person.

Questions about the registration form or about registering to attend Annual Session?
Eli awaits your communication at registrar@pacificyearlymeeting.org

Please make sure you click the SUBMIT button when you get to the end of the registration form … otherwise your registration will not be recorded.

Single Session

Consent Forms

Consent forms are required for Friends participating in the Children’s Program or Junior Yearly Meeting (teen program).

These forms will be posted as available.

Please direct questions to Keenan at youthprogramscoordinator@pacificyearlymeeting.org

Note: Consent forms are not required for Friends over 19 years of age.

Schedules + Activities
AS2024 Schedules
Online + Onsite

How to use this tool

  • Click the buttons, see what happens.
  • Scroll over or click on a shaded box for more information about that session.
  • Add an activity or session to your own google, apple or outlook calendar by clicking on the session, then click on Share and follow the on-screen instructions.
  • The schedule will show the time where you are. (You can confirm this by looking at the bottom right of the schedule.)

Don’t worry, whatever you do on this screen won’t change the experience for someone else.

Questions about using the Schedule tool? administrativeassistant@pacificyearlymeeting.org

A pdf version of the schedule will be available in early July.

Onsite

How to use this tool

  • Click the buttons, see what happens.
  • Scroll over or click on a shaded box for more information about that session.
  • Add an activity or session to your own google, apple or outlook calendar by clicking on the session, then click on Share and follow the on-screen instructions.
  • The schedule will show the time where you are now. (You can confirm this by looking at the bottom right of the schedule.) When you are at Whittier College, the times will show in Pacific time.

Don’t worry, whatever you do on this screen won’t change the experience for someone else.

Questions about using the Schedule tool? administrativeassistant@pacificyearlymeeting.org

A pdf version of the schedule will be available in early July.

Online

How to use this tool

  • Click the buttons, see what happens.
  • Scroll over or click on a shaded box for more information about that session.
  • Add an activity or session to your own google, apple or outlook calendar by clicking on the session, then click on Share and follow the on-screen instructions.
  • The schedule will show the time where you are. (You can confirm this by looking at the bottom right of the schedule.)

Don’t worry, whatever you do on this screen won’t change the experience for someone else.

Questions about using the Schedule tool? administrativeassistant@pacificyearlymeeting.org

A pdf version of the schedule will be available in early July.

AS2024 Plenary Agendas

The plenary agendas will be posted as available.

Bible Study

Bible study is “come as you are.” Bring your doubts, discomforts, questions, familiarity, love, and anything in between, as we read passages together and reflect on what the Spirit may be saying to us through these words at this particular place and time.

Bring a Bible if you have one, in any translation.

Committee Listening Time

Members of our Pacific Yearly Meeting committees will be available to discuss their work and to receive questions.

Onsite – Look for the tables set up outside the Dining Hall on Saturday evening after dinner.
Online – The Zoom rooms will be labeled with the names of the committees.

Note to PacYM Committee Clerks: Please confirm your committee will be represented at the Committee Listening Time (onsite + online) by sending an email to arrangementsclerk@pacificyearlymeeting.org

Community Sharing

Tie-dyeing (Saturday)
Bring an item of clothing and join our teens in a good ole tie-dyeing event. We’ll share some songs, some laughs … and some tie dyeing ideas and experiments!

Right Sharing of World Resources (Monday)
Join Nathan from RSWR for a fun all-ages ativity with an intentional message.

AVP Actvities (Tuesday)
The Alternatives to Violence Project (AVP) is known for its community building. We’ll play some AVP games (Light & Livelies) and engage with each other through other AVP activities.

Note to online attenders: We’re working on preparing a program of community activities for our online community. Please share your ideas by sending an email to arrangementsclerk@pacificyearlymeeting.org

Interest Groups

Interest groups are 90-minute sessions on different topics sponsored by Pacific Yearly Meeting Committees and (sometimes) Friends’ organizations. Please note that the time for submitting proposals for interest group sessions has passed. If you would like to facilitate a topic-based conversation, see the section Affinity Groups + Topic-Based Conversations on this webpage.

Descriptions will be added as available. Meanwhile, we offer the following draft schedule to pique your interest.

Saturday, July 20th 2:30-4:00 pm

  • Celebrating the Rewilding of Our Souls (Unity with Nature) onsite only
  • Follow-Up to the Keynote Address by ,O (Presiding Clerk) onsite + online
  • Progresa (Guatemala Scholarship Program) + Casa de los Amigos (Latin American Concerns) onsite + online
  • Roots of Peace (Peace & Social Concerns) onsite + online

Sunday, July 21st 6:30-8:00 pm

  • Ecojustice and Earthcare in Action 2024 (Unity with Nature) onsite + online
  • Faith & Practice: Times change. Should we reconsider our advices and queries? (Faith & Practice Revision) onsite + online
  • What Can We Say? (Indigenous Concerns) onsite + online
  • Worship and Vocal Ministry (Ministry) onsite + online

Monday, July 22nd 10:00-11:30 am

  • Becoming the parent you want to be (Children’s Program) onsite only
  • Christianity / Theism / Non-Theistic Approaches (Ministry) onsite + online
  • Our journey to a fully inclusive, welcoming and affirming beloved community (Peace & Social Concerns) onsite + online
  • Testimony and the Testimonies (Faith & Practice Revision) onsite + online

Tuesday, July 23rd 1:00-2:15 pm

  • AFSC’s Programs on Peace / Youth (AFSC) onsite + online
  • Undocumented Students Scholarship Program + El Salvador Project (Latin American Concerns) onsite + online
  • What Does FCNL Do and Why Should I Care? (Peace & Social Concerns) onsite + online
  • What is Our Money For? At Our Meetings (Ministry) onsite + online
Worship Sharing

Worship Sharing gathers Friends into groups of 7-9 people, who will gather in silence to consider a set of prepared queries. For many, Worship Sharing is a deeply enriching experience and an important highlight of Annual Session. It allows for deep connections with others, a grounding base from which to explore all that is offered, and a source of personal strength and support.

A sense of spiritual community builds during the week, so participants not able to attend Worship Sharing each day are asked to select a drop-in group.

Please note your interest in participating in Worship Sharing when you complete your registration form to attend Annual Session.

Worship Sharing Guidelines

The queries are to remind us of some common experiences.  It is usually better to pick one to labor with rather than to try to speak to all the queries provided.  If we are moved by the Spirit to speak on something else close to our hearts, we should follow the Spirit.

We come knowing that we will gather in stillness – to listen, to be still, to share.

We speak from our own experiences and feelings.  Experience, like taste, is real and complete; it is not a subject of discussion, but a window into another life.

We speak for ourselves out of the silence.  We do not answer, debate, disagree, or try to solve someone else’s problem.

We speak once on each round; we may pass or delay our turn.

We listen compassionately, striving to understand the feelings of the person speaking, whose experience and reaction may be very similar or very different from ours.

We take time in the stillness between speakers to hold what we have heard in the Light.

We notice the time to be sure everyone has time to share.  The convener will remind us if we lose track of time while speaking or when it is time to close.

We remember that everything said is confidential.

When the sharing seems complete and everyone has had the opportunity to speak once, we may have time to add to our own earlier contribution, some second thoughts or non-judgmental discussion, still maintaining a worshipful spirit.

Children’s Program

Children love Annual Session. The Children’s Program works to engage our youngest with fun, explorative, and learning experiences. Kids get to connect with other Quaker kids over activities like art and crafts, nature walks, gardening, story telling, and much more.

Somewhere between an outdoor education classroom and First Day school, Annual Session provides a wonderful space for kids to explore Quakerism in ways that are age appropriate. It’s also a great place to connect over Quaker programming as the Children’s Program Committee has many previous First Day school teachers.

The children’s program at Annual Session has a morning drop off after breakfast and a lunch pick up. After lunch, kids are signed back in to be picked up by 4:00 pm. Outside of the program times, the expectation is that the children are under the supervision of their guardians. This year, there will be Community Sharing sessions (4:00-5:00 pm, Saturday, Monday, Tuesday) offering fun activities for all ages.

Junior Yearly Meeting (Teens)

Junior Yearly Meeting (JYM) is composed of Friends of junior high and high school age 13-18. It’s a fun, youth led group that focuses on welcoming each other and connecting deeply through fun and shared reflections. JYM operates as a simultaneous yearly meeting within PacYM. Adults are present in the JYM community as Friendly Responsible Adult Presences (FRAPs) to ensure a safe and fun gathering, and provide technical or spiritual support when welcomed. In some ways it’s similar to a summer camp with a focus on community building, service work, but with a component of self reflection and discovering Quakerism’s role in our lives. In keeping with Friends’ practices, JYM selects officers and committees as needed, holds business meeting, and approves minutes as needed.

The schedule will be packed with games, art, worship sharing, Respectful Relationships, support groups, and more. Respectful Relationships is an inclusive and consent based approach to topics of sexuality and relationships with self and others. Support groups are smaller cohorts of teens within JYM that are led by a recent JYM graduate or clerk for the purpose of making everyone feel welcomed, at ease, and connected to the community. For any and all questions email youth@pacificyearlymeeting.org and we’ll direct you to your answers.

Affinity Groups + Topic-Based Conversations

Affinity Groups gather Friends around a common concern or a common identity. These groups create safe spaces for sharing and meet at different times during Annual Session (often in the evenings).
Affinity groups are frequently not arranged in advance, though often include 12-Step programs, Friends of Color, LGBTQIA+, White Anti-Racist Allies, and others. The Daily Miracle will list the groups planning to meet each day … or check the Master Chart (onsite at the Information Desk + online (available soon)).

We are not able to offer hybrid spaces for Affinity Groups at Annual Session. Groups may meet onsite or online, and are welcome to use their own laptop or mobile device to to create a blended (onsite/online) environment.

For groups meeting onsite at Whittier College, find the Master Chart (near the Information Desk), select a time and place and write the name of the Affinity Group on the chart. We encourage you to make a welcoming sign to help Friends find the group.

Submit an announcement for the Daily Miracle.

For groups meeting online, a Master Chart (with instructions) to sign up for online spaces will be made availble in June.

Submit an announcement for the Daily Miracle.

Friends wishing to host a one-time conversation about a specific topic should also select a space on the Master Chart (onsite + online), announce it at a plenary and in the Daily Miracle and if onsite, make a sign for the location.

Daily Miracle

The “Daily Miracle” is the bulletin that miraculously appears each morning during Annual Session. It contains the day’s schedules, announcements and other news and information pertinent to attenders as well as to Friends generally.  The Daily Miracle is shared by email to registered attenders of Annual Session, published electronically and, for Friends attending onsite, printed on request.

Submission Instructions
Deadline for submission to the Daily Miracle is 7:30 pm the evening before publication.

Use the Daily Miracle Submission Form to submit materials.

Questions?  Email DailyMiracle@pacificyearlymeeting.org if you have questions about the Daily Miracle, but do not send submissions by email.  Instead use the Daily Miracle Submission Form

The Daily Miracle will be posted here during Annual Session (and will also be emailed to registered attenders).
For Friends attending onsite at Whittier College: A limited number of print copies will be available outside the dining hall at breakfast. Please note your preference at check-in on Friday afternoon (July 19th).

Other activities at Annual Session
Onsite

EarthLight Bookstore
The bookstore will be in the Ettinger Student Lounge (near the dining hall). Check the Daily Miracle for open hours.

Evening Singing
Pull up a chair in the Lower Courtyard (below the dining hall) and join Friends for singing and music each evening starting at about 8:15 pm.

Guatemala Craft Sales
PROGRESA will be selling Guatmala textiles including t-shirts ($5) to benefit the scholarship program. Our director, Miguel Costop, will be there talking about our 90 university students and our leadership/community development training for them and the 50th Anniversay we just celebrated. Opportunities for Friends in Guatemala include Teaching English in December 2024 and a Youth Tour being planned for 2025. Nos vemos en Whittier.

Meet & Greet
So many friends and Friends to meet! Whether it’s your first time attending Annual Session or you come every year, the first night Meet & Greet is the perfect opportunity to get to know your fellow f/Friends at Annual Session.
Join us after the opening plenary in the Upper Courtyard (outside the dining hall) for some light, but fun, activities … with lots of opportunity for gentle conversation.

Organization Displays
Tables will be set up in the Ettinger Student Lounge (near the dining hall). Friends organizations are welcome to bring a display (3′ x 3′) and materials to share. Please contact Arrangements (arrangementsclerk@pacificyearlymeeting.org) to reserve table space for your organization.
Please note, we are unable to support displays that have an electronic component (i.e. need to plug in).

Pacific Yearly Meeting Archives
The archives of the Yearly Meeting are housed in the library at Whittier College. Join PacYM Historian Jan and Archivist George in the library on Tuesday at 2:30 pm to explore our archives and discuss best practices and archiving our Monthly Meeting materials as well as archiving materials relevant to Yearly Meeting history and records.

Quaker Collection
A special opportunity to explore Quaker history. Paige, the Special Collections Librarian at Whittier College, is looking forward to sharing with us some of the many fascinating artifacts and items related to Quaker history held at Whittier College. Immerse yourself in our history! Monday at 2:30 pm.

Russian Craft Sales
Julie Harlow, long time member of the International Board of Friends House Moscow, will be selling crafts purchased in Moscow and eastern Europe.  They include amber necklaces, wooden toys, lacquer boxes, Pashminas from India, nesting dolls, water whistles, and many hand painted earrings, pins, barrettes, wooden napkin rings, and Christmas ornaments. Special this year – Pysanky Eggs hand painted by a Ukrainian refugee Julie met in Estonia. Payment can be by personal check, cash or Venmo.

Online

coming soon

Practical Information
Onsite at Whittier College

Information Desk
This is your go-to place for answers to all your questions! Can I get a site map to help me get around? Do you know where my worship-sharing group is meeting? Can I sign up for a ride down to breakfast? May I borrow a pencil and paper? I need some first aid supplies, do you have band-aids? The answers to all these questions and more is Yes!
The Information Desk will be beside the Dining Hall (on the path to Villalobos Hall (plenary room)).

Linens
Linens will be provided, though you are welcome to bring your favorite pillow or an extra blanket.

Laundry
Laundry facilities are available at Whittier College. Bring you own supplies.

What to Bring

  • We can expect temperatures at Whittier to be in the mid-80’s during the day, going down to the low-60’s at night.
  • In consideration for sensitive Friends, please refrain from brining or using fragrances or scented products.
  • 2 unopened covid antigen or rapid tests
  • Reusable water bottle / travel mug
  • Chargers for your electronic devices … we also recommend bringing a power strip as the outlets in the sleeping rooms may not be where you want them.
  • An item of clothing to tie-dye at the Community Sharing activity on Saturday
  • Musical instruments for evening sing-a-longs
  • Bible for Bible Study on Saturday and Sunday

WiFi
Free WiFi is readily available throughout the Whitter College campus.

Meals & Food
Different options are available at all meals. Whittier College will make every effort to accommodate all dietary needs.
Friends who choose the option of a room with a/c (Turner Hall) will have access to a small kitchenette.
Please do not keep food in your sleeping room … ants (enough said).

Accessibility
Most spaces at Whitter College are fully ADA compliant. Contact Arrangements if you have any questions or concerns about this. We want everyone to feel comfortable attending Annual Session.

Golf Carts
Friends who are mobile, but perhaps a little less agile than they would like to be, may appreciate a ride in the golf cart to move around parts of the campus. Stop by the Information Desk for more information and to schedule a ride.
Important note: We will have two golf carts available to us during Annual Session and they will be driven by Whittier College staff.

Swimming
Yes! The pool at the Slade Aquatic Center will be open 12-6 pm on the weekend, 2-6 pm weekdays. $2 per person, per visit to be paid at the door. The pool is open to the public and is staffed by Whittier College.

Getting to Annual Session

  • Driving directions are detailed
  • Find information about public transportation options HERE
  • Pick-ups from LAX can be arranged.
  • Consider carpooling with other Friends. Reach out to your local networks and email lists to ask for a ride … or to offer one!
  • If after exploring other options, you still need some assistance, contact arrangementsclerk@pacificyearlymeeting.org and we’ll do our best to connect you with someone able to offer a ride.
  • Let us know your travel plans. Perhaps you could collect someone along the way or be a volunteer driver.

Arriving on Friday
Please plan to arrive with enough time to check in and get set up in your room. Ask Arrangements about times for setting up meeting rooms and other spaces. Arriving and being together prior to dinner helps us to be gathered and ready for the first plenary. Dinner will be served 4:30-6:00 pm.
Check-in will be available 2:30-5:00 pm on Friday, July 19th.
You will receive an email with more detailed information.

Online via Zoom

Zoom link
The Zoom link will be emailed to registered participants on Wednesday, July 17th.
If you don’t receive this email on Wednesday, July 17th, first, check your spam folder, then contact arrangementsclerk@pacificyearlymeeting.org

Hours
The Zoom space will be open:
6:00 pm – 10:00 pm Friday
8:15 am – 10:00 pm Saturday, Sunday
7:00 am – 10:00 pm Monday, Tuesday
8:15 am – 12:00 pm Wednesday

What’s available online?
Most sessions on our Annual Session schedule will be offered in a hybrid or online format. Our keynote ,O will be joining us via Zoom.
Do you have an idea for an activity with Friends attending Annual Session online? Contact arrangementsclerk@pacificyearlymeeting.org

Lunch + Dinner
Consider having your lunch or dinner with other Friends attending Annual Session online via Zoom.
Watch the Daily Miracle for announcements about topic-based conversations and opportunities to talk with representatives from different Quaker organizations.

Help
Your Zoom team is available to support your Annual Session experience.
helpdesk@pacificyearlymeeting.org
a phone number will be posted here soon

Reports

PacYM Committee, officer, representatives to outside organizations, and other reports will be posted here as available (note the bulk of the reports will be posted on or before July 5th).

Guidelines for Preparing Reports

Pacific Yearly Meeting Committees, Officers and Representatives to outside organizations are asked to prepare written reports in advance of Annual Session. Please submit a report, even if it is brief. We want to create more awareness among the whole comunity and continue to find ways to better support one another. If you have any questions about writing a report to Annual Session 2024, contact Heather (assistanttotheclerk@pacificyearlymeeting.org).

Please be aware that attenders at Annual Session are being asked to read many reports, and keep your report as concise as possible, under two pages (or 800 words) unless more is absolutely necessary. The Assistant to the Clerk will retain the right to edit longer reports.

Your report needs minimally to contain the name of your committee or organization, your name, and the name of any committee members working with you. Reports should provide an overview and highlights of the committee’s work, though do not need to list all the things the committee has done during the year. Reports should also communicate how Spirit has moved through the committee since the last Annual Session.

Items for the consideration of the body at the PacYM Annual Session needed to have been raised first at RepCom earlier this year and should be included in your report. Contact Laura (clerk@pacificyearlymeeting.org) to request plenary time at Annual Session.

Please submit your report in Word, or similar, format by July 1st to Heather (assistanttotheclerk@pacificyearlymeeting.org).

Volunteer at Annual Session

Whether attending Annual Session onsite at Whittier College or online via Zoom there are lots of things you can do to help out … it’s also a great way to meet people!

Yes! I’d like to help out at Annual Session

Contact information

Questions about Annual Session?
Email the appropriate person from the list below or use the general contact form at the bottom of this section.

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