Annual Session Information & Registration

REGISTRATION is now open! Click here to register. (Opens in a new tab.) Please read details about Annual Session, below. 

  • Deadlines:
    • May 20: Apply to serve as a FRAP or Children’s Program Teacher at Annual Session
    • June 12: Last day to register without a late fee
    • June 16: Last day to submit requests for financial assistance

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Registration & Quick Links for 2017 Annual Session

Please continue reading below for details:

Specific Annual Sessions

This page contains general information about the annual gatherings (or “sessions”) of Pacific Yearly Meeting. All members and attenders of Friends meetings, as well as anyone interested in Friends’ ways, are invited to attend these week-long summer gatherings which combine worship, fellowship and business and many other activities. There are activities for children and youth organized by interest and age.

Annual Session 2016 was held June 17-22, 2016

Annual Session 2017: July 14-19, 2017

The 2017 Annual Session of PYM will be held at Walker Creek Ranch near Petaluma, CA, USA from Friday, July 14 through Wednesday, July 19, 2017.

Many individuals and committees are already at work on Annual Session 2017, to be held again at Walker Creek Ranch – a lovely and rustic nature camp – we expect to be visited by deer, foxes, and other wildlife! The primary areas (Plenary tent and dining hall) are centrally located and the site is relatively flat.

Questions?  Email Sharon Gates, Assistant to the Clerk, at pymassistanttotheclerk@gmail.com

Annual Session 2018: July 13-18, 2018

The 2018 Annual Session of PYM will be held at Walker Creek Ranch near Petaluma, CA, USA from Friday, July 13 through Wednesday, July 18.

General Information about Annual Sessions

You can choose to come for all or part of the Annual Session.  In 2017 and 2018 we are continuing the new schedule format piloted in 2016:  Annual Session will begin on Friday and run until Wednesday. Meeting for Memorials will be on Sunday.  We hope that this will be an easier configuration for work and family schedules.

New to Annual Session?

Please feel free to contact Sharon Gates, Assistant to the Clerk, with any questions.  Also, check back here frequently for more information!  Email Sharon at:  pymassistanttotheclerk@gmail.com

Program & Activities

Schedule of Activities

Business Meetings & Plenaries

[Content to be added, including link to reports in advance]. Open to all ages.

Youth Activities

In addition to all-ages activities, there are programs for children and teens, and an affinity group of young adults (ages 18-35+). Please see their web pages for details, including parental permission forms and medical release forms:

All activities on the PYM event schedule are open to all ages unless otherwise specified. During times when Friends ages 17 and under (i.e, minors) are not participating in the Children’s Program or JYM (such as at meal times), their parents/guardians or adult sponsors are responsible for supervision. Signed release forms are required for participation. Thank you for your help in making these programs go smoothly!

Interest Groups

Interest Groups are offered by PYM committees and need to be submitted in advance, before Representative Committee (in March), in order to be on the schedule and have room arrangements. We have four time blocks spread throughout the week, with 4-5 offerings to choose from per time slot.

Questions about Interest Groups?  Email Sharon Gates, Assistant to the Clerk <pymassistanttotheclerk@gmail.com>

Bible Study

Bible study is “come as you are.” Bring your doubts, discomforts, questions, familiarity, love, and anything in between, as we read passages together and reflect on what the Spirit may be saying to us through these words at this particular place and time.

Different leaders and formats will be on offer, to be described at the first session. Worship-sharing, Friendly Bible Study queries, and general discussion are all likely options. One group may have a particular focus on the gospels.

Bring a Bible if you have one, in any translation. If not, there are usually some available to borrow or share.

Worship Sharing

Worship Sharing gathers Friends into groups of approximately 8 people, who will gather in silence to consider a set of prepared queries. For many, Worship Sharing is a deeply enriching experience and an important highlight of Annual Session. It allows for deep connections with others, a grounding base from which to explore all that is offered, and a source of personal strength and support.

The sign up for Worship Sharing groups will be available onsite at Walker Creek at registration. There will be both indoor and outdoor locations to choose from, as well as a choice of mixed groups, couples groups, and drop-in groups. A sense of spiritual community builds during the week, so participants not able to attend Worship Sharing each day are asked to select a drop-in group.

What to Bring to Annual Session

We can expect temperatures at Walker Creek during Annual Session to be in the mid-70’s during the day, going down to the high 40’s at night.  Chilly morning fog is common, usually burning off during the day.

  • Bed linens or sleeping bag plus pillow and pillow case (if you did not sign up for linens when you registered) *Linens will only be provided to those who signed up for these in advance
  • Towel(s) (if you did not sign up for linens when you registered)
  • Comfortable, appropriate clothing for a largely outdoor site with some uneven terrain – bring layers! Evenings will be quite cool.
  • Hiking shoes
  • Sunscreen + insect repellent
  • Unscented fragrance-free toiletries and personal care items are preferred. People with chemical sensitivities and the environment thank you in advance for your care.
  • Reusable water bottle
  • FLASHLIGHT + extra batteries if needed
  • Musical instruments for evening sing-a-longs
  • Bible for bible study, other reading material
  • Daypack or tote
  • Ideas for family night talent show- A skit? Poem? Music?
  • Handwork
  • Quiet items for children during meetings for worship, if needed

Phones and Internet

There is no cell phone service at Walker Creek, but there are pay phones available.

There is wireless Internet access in some areas of the site.

Pets and service animals

No pets are allowed at Walker Creek Ranch. Trained service animals are allowed.

Accommodations

If you are staying onsite, you will need to choose either camping or a housing option for each person you register. There are limited semi-private rooms (2 to 5 people per room), some with accessible baths in the same building, but none with private baths. The other housing option is in larger dorm rooms, sharing with 6 to 12 people. Camping is unlimited with many campsites centrally located, and the weather is generally nice; camping is the lowest cost accommodation.

Adults are typically divided into female and male dorms. (Note that the registration form asks you to indicate your gender; the registrars will work to meet the needs of people of all genders). Teens/JYM and Young Adult Friends offer mixed-gender dorms (see below). Younger children are assigned to the same space as their parent/guardian/sponsor.

There will be separate mixed-gender dorm options for Young Adults (18-35ish) and for teens (JYM), or teens may stay with their parent/guardian/sponsor. It is normal in JYM for some teens to sleep with parents/guardians/sponsors and some to sleep in the JYM dorm, for all sorts of preferred reasons. Read more about JYM sleeping arrangements in their JYM report to RepCom 2017. Please indicate your choice when you register or contact us with any questions.

Linens

Towels, sheets, blanket, pillow are not included with any housing option, but may be requested for your stay, for a fee. *Linens will only be provided to those who signed up for these in advance.

Special needs

Please be sure to let us know about any issues or special housing needs, such as

  • Wheelchair or accessible bathroom
  • Mobility challenges: cannot walk distances or climb stairs
  • Sleeping issues: CPAP machine, loud or light sleeper
  • Dietary needs not covered in the registration checkboxes

Golf Cart

As part of our ongoing efforts to encourage attendance at Annual Session and with the help of a grant from Friends Foundation for the Aging, we are pleased to announce that a golf cart will be available at Annual Session to assist our less mobile Friends in getting around Walker Creek Ranch.

Meals

Vegetarian, vegan, omnivore, gluten-free, dairy-free, and several other options will be offered. Please give details on the registration form for any dietary needs not covered in the registration checkboxes.

Commuter fee includes supper on Friday and lunch for all other days.

Overnight registrations include three meals, beginning with supper and ending with lunch the next day.

Additional meal needs

Part-timers and commuters may purchase dinners separately – please let us know when you register if you would like to do that.

Financial Assistance Available

There are options to help reduce the cost to attend Annual Session. Our goal is to be able to help make it possible for every Friend who wants to participate to do so, including families.

Camping is the least expensive option for accommodations.

Part-time or commuter attendees are welcome. Some people choose to come just for the weekend days.

**New this year** Long-Distance Travel Discounts: for carpools coming from 200+ miles and for travel from Hawai’i, Mexico, and Guatemala

Volunteer positions are available for adults to work with youth. Friends who are chosen to serve as Children’s Program Teachers or JYM Friendly Responsible Adult Presences receive a registration fee waiver.

Apply for Financial Assistance from your Monthly Meeting / Worship Group, then from PYM. Deadline: June 16th

Contacts

Registrars:
Heather Levien (Berkeley) and Rick Altherr (San Jose)

Children’s Program:
Clerk: Chamba Cooke (Grass Valley) <chambacooke@summerthymes.com>
Coordinator: Nate Secrest (Redwood Forest) <secrestnm@guilford.edu>
www.pacificyearlymeeting.org/youth/children/

Teens (Junior Yearly Meeting, aka JYM):
Adult Co-Clerks of JYM:
Kate Connell <kate@kateconnell.com> (Santa Barbara)
Dan Strickland <danstrickland2001@yahoo.com> (Orange Grove)
www.pacificyearlymeeting.org/youth/jym/

Young Adult Friends (aka YAFs):
C0-Clerks: Rebekah Percy (La Jolla) and JT Dorr-Bremme (Orange Grove)
<pacym.yafclerks@gmail.com>
www.pacificyearlymeeting.org/young-adult-friends/

General questions about PYM and Annual Session:
Sharon Gates, Assistant to the Clerk, pymassistanttotheclerk@gmail.com