2018 Annual Session Info, Reports and Minutes

Pacific Yearly Meeting’s 2018 Annual Session took place at Walker Creek Ranch near Petaluma, CA, USA, from Friday, July 13 through Wednesday, July 18, 2018. The theme this year was “Faithfulness: A Call to Practice Radical Vulnerability and Love.” See the Clerk’s Call to the PYM 2018 Annual Session

Epistles from Pacific Yearly Meeting Annual Session 2018

Photos from Annual Session (opens in new tab to Western Friend website)

This page contains information and a wealth of documents related to the 2018 Annual Session.  Reports from PYM officers, committees and delegates are posted individually below.  Most of these reports are also in the Packet of Advance Materials which was posted July 4.  Those documents that didn’t make it into the Packet are listed under updates to the packet After the session concludes Minutes and the Epistles will also be posted on this page.

At the very bottom of the page are submission instructions for posting to this page. For information about PYM Annual Sessions in general, please see the Annual Session Information page

Click on any item in the Table of Contents to jump to that section. Reports are organized alphabetically by committee/officer.

Table of Contents

During the Session

Schedules and Agendas

Daily Miracle

The bulletin that seems to miraculously appear each morning at Annual Session with schedules, announcements and other information pertinent to attenders as well as to Friends generally.

Site: Walker Creek Ranch

Community Expectations

Advance Packet and Updates To It

  • PYM AS 2018 Packet of Advance Materials (posted 7/4), contains most committee reports and other materials in preparation for Annual Session.  (If you just want an individual report, you will find it below under Committee and Officer Reports.)

The following are reports and information that are either “new” (i.e. not in the Advance Packet) or have been revised or corrected from the version in the Packet:

Clerk’s Call and Advance Information

Information for specific age groups

Ride Sharing

(NEW) Ride Sharing Message Boards to post offers and requests for rides to or from Annual Session.  You will need to create your own “Discuss” subaccount (user name and password) to see all the posts or to add a post.

Committee/Officer Reports

Arrangements Committee

Children’s Program Committee

Communications Committee

Faith and Practice Revision Committee

Finance Committee and Treasurer

Historian-Archivist

Holding Corporation

Junior Yearly Meeting (JYM) Adult Committee

Latin American Concerns Committee

Ministry and Oversight Committee

Naming Committee

Nominating Committee

Peace and Social Order Committee

Quarterly Meetings Coordination Team

Racial Justice Subcommittee

Registrar

Statistical Clerk

Treasurer

  • See “Finance Committee and Treasurer” above

Unity with Nature Committee

Young Adult Friends

Youth Programs Coordinating Committee and YP Coordinator

Reports from Outside Organizations and from PYM Representatives to Outside Organizations

American Friends Service Committee

Earthlight Bookstore

Evangelical Friends Church Southwest

Friends Bulletin Corp (Western Friend Magazine)

Friends Committee on Legislation of California

  • FCLCA_Report_to_AS_2018 (posted 7/10,  not in Advance Packet)
  • Trivia point for quibblers (like me): The acronym for this organization has gone through some evolution in recent years, but has now settled on FCLCA rather than any of FCL, FCL/CA or FCL-CA.  Just remember: “no slash, no dash, but hey, CA”.

Friends Committee on National Legislation

Friends General Conference – Central Committee

Friends Peace Teams

Friends World Committee for Consultation

Quaker Earthcare Witness

Quaker Oaks Farm

 Reunión General de los Amigos en México

William Penn House

Epistles from other Yearly Meetings

The following epistles (or excerpts from them) read at various plenary sessions

Epistles from PYM Annual Session

Minutes

  • Plenary Business Meeting Agendas (v1.6, new, posted 7/5) (not in Advance Packet)
  • PYM AS 2018 Minutes and Attachments (will be posted about a month after Annual Session ends)

Some Deadlines for Annual Session 2018

Note: these deadlines have all passed.

  • APPLY TO VOLUNTEER WITH TEENS OR CHILDREN’S PROGRAM: Positions have been filled (deadline was May 20).  A fantastic way for adults to experience Annual Session and have your registration fees waived as well. Click here for more information and the application form.
  • BUDGET REQUESTS: June 1. Annual Session is where we approve next year’s general budget and any augmentations to current year’s general or annual session budgets. Send requests and input to Finance Committee.
  • ATTENDANCE ASSISTANCE REQUEST: June 1 extended to June 12. Access the form from within registration. Submit online or by mail. Ensure your Meeting communicates their decision about their portion of contribution by June 22. M&O will communicate decisions on June 26.
  • REGISTRATION or CANCELLATION: June 12 to avoid late fees. After June 12 registrations are subject to a 5% late fee and cancellations are subject to a $100 cancellation fee.
  • REPORTS: June 22. Committees, Officers and Representatives submitting reports for Annual Session should follow the instructions at the bottom of this page.
  • INTEREST GROUP PROPOSALS: deadline has passed (at RepCom). To plan ahead for 2019 see How to Schedule an Interest Group at Annual Session.
  • EVALUATION FOR ATTENDERS (was due 8/5/18)

Contacts (2018)

General questions about PYM and Annual Session:
Sharon Gates, Assistant to the Clerk, pymassistanttotheclerk@gmail.com

Registrars:
Joe Magruder (Berkeley) and Lawrence Alderson (Orange County)
PYM Registrar Gmail <pacificyearlymeetingregistrar@gmail.com>
Mailing Address to mail checks (made out to “Pacific Yearly Meeting”) for completed registrations:
PYM Registration; Joe Magruder; 1625 Curtis Street; Berkeley, CA 94702-1328.

Children’s Program:
Co-Clerk: Peggy Craik (Conejo Valley) <peggy999friend@gmail.com>
Co-Clerk: Chamba Cooke (Grass Valley) <chamba@summerthymes.com>
Co-Coordinator: Nate Secrest (Redwood Forest) <secrestnm@guilford.edu>
Co-Coordinator: Lee Sisson (Palo Alto) <sissonleek@gmail.com>
www.pacificyearlymeeting.org/youth/children/

Teens (Junior Yearly Meeting, aka JYM):
Adult Clerk of JYM:
Muriel Strand (Sacramento) <auntym@earthlink.net>
www.pacificyearlymeeting.org/youth/jym/

Young Adult Friends (aka YAFs):
www.pacificyearlymeeting.org/young-adult-friends/


Instructions for Authors of Documents for this Page

  • Officers, Committee Clerks and other authors of advance documents please do the following:
    • NEW: See the Guidelines for Reports to Annual Session 2018 for more detailed style guidelines and a template Word file you may use.
    • Send in your report as a .doc or .docx file –or equivalent– (rather than as email text or .pdf).  This will help the Secretariat and Recording Clerks have access to the text and formatting as well as simplifying our document management process.  You are encouraged to use this template Word file.
    • Name your report file like this: CommitteeName-Report-to-Annual-Session-2018.doc or .docx.  For example:
      • Ministry-and-Oversight-Report-to-Annual-Session-2018.doc,
      • Latin-American-Concerns-Report-to-Annual-Session-2018-06-26.docx
      • Note that the names are quite long enough without adding the word “Committee”.
    • Email by June 22, 2018 to the Assistant to the Clerk (Sharon Gates) <pymassistanttotheclerk@gmail.com>.
    • We will post your report here as a PDF that we will create from your .doc.
    • Documents received by the deadline (June 22) will be assembled into an “advance packet” distributed electronically to all participants.  Documents received late will be more difficult for participants to find and may be overlooked.  So please submit your report by the deadline or earlier if you can manage it.