2019 Annual Session

Pacific Yearly Meeting’s 2019 Annual Session took place July 12-17, 2019, at Walker Creek Ranch near Petaluma, CA, USA.  This year’s theme was “Dwelling in Truth and Trusting Divine Spirit” as described in the Clerk’s Call to Annual Session 2019.  289 Friends and friends of Friends of all ages enjoyed the fellowship and spiritual engagement.

This page contains information and documents related to the preparation for and conduct of the 2019 Annual Session, as well as its outcomes (epistles and minutes).  For information about PYM Annual Sessions in general, please see the Annual Session Information page.

Click on any item in the Table of Contents to jump to that section.

Table of Contents

Epistles from PYM Annual Session

Minutes

  • PYM-AS-2019.Minutes-Packet.v6.9.PDFA-1b (these are the final minutes and reports from the business sessions held at annual session.  Most of the committee reports linked below are also included as attachments in this Packet.)

Advance Information

Clerk’s Call

Advance Packet and Updates To It

PYM AS 2019 Packet of Advance Materials contains committee reports and other materials in preparation for Annual Session.  If you just want an individual report, you will find it below under Committee and Officer Reports.

Updates:  The following are reports and information that are either “new” (i.e. not in Advance Packet) or have been revised or corrected from the version in the Packet.

Information for specific age groups

Ride Sharing


During the Session

Community Expectations

Schedules and Agendas

Daily Miracle

This is the bulletin that seems to miraculously appear each morning at Annual Session with schedules, announcements and other information pertinent to attenders as well as to Friends generally.

Live-Stream of the Keynote Speaker

David Johnson gave the Keynote Address to this year’s Annual Session of PYM at 11 AM PDT on Saturday, July 13.

A recording is posted on YouTube:

The video is low resolution and may be easier to watch at a smaller size on YouTube. The projected slides can be viewed by downloading the pdf of the keynote slides

Alternatively, you can listen to the audio recording:

It was broadcast live through Zoom.

Site: Walker Creek Ranch


Committee/Officer Reports

Most of the reports below are also included in the all-in-one Advance Packet as well as in the final Minutes Packet.  Those that are not in the Advance Packet or are revised are marked “not in Advance Packet“.

Arrangements Committee

Children’s Program Committee

Communications Committee

Elder to Presiding Clerk

Faith and Practice Revision Committee

Finance Committee and Treasurer

Historian-Archivist

Junior Yearly Meeting (JYM) Adult Committee

Latin American Concerns Committee

Ministry and Oversight Committee

Naming Committee

Nominating Committee

Peace and Social Order Committee

PYM Holding Corporation

Quarterly Meetings Coordination Team

Racial Justice Subcommittee

Registrar

Statistical Clerk

Treasurer

  • See “Finance Committee and Treasurer” above

Unity with Nature Committee

  • Unity_with_Nature_Report_to_AS_2019.v4 (pdf posted 7/26/19) not in Advance Packet
  • See also the “Discernment on Unity with Nature Revised Report to RepCom” under Nominating Committee, above.
  • See also QEW Representative report, below.

Youth Programs Coordinating Committee and YP Coordinator

Reports from Outside Organizations and from PYM Representatives to Outside Organizations

Epistles from other Yearly Meetings

The following epistles (or excerpts from them) were read at various plenary sessions

American Friends Service Committee Corporation

Earthlight Bookstore

Evangelical Friends Church Southwest

Friends Bulletin Corp (Western Friend Magazine)

Friends Committee on Legislation of California

Friends Committee on National Legislation

  • FCNL Report (pdf posted 6/17/19) accidentally omitted from Advance Packet

Friends General Conference – Central Committee

Friends Peace Teams

Friends World Committee for Consultation

Quaker Earthcare Witness

Quaker Earthcare Witness Report (pdf posted 6/17/19)

Quaker Oaks Farm

Reunión General de los Amigos en México

William Penn House

Evaluation

If you attended all or part of the session, we hope you filled out the 2019 Annual Session Evaluation Survey.  The deadline for submissions was August 4, and survey responses are no longer being accepted.

Stuff that’s Now Largely Past

Registration

Some Deadlines for Annual Session 2019

These deadlines are all passed at this point (except for the post-session evaluations).

  • INTEREST GROUP PROPOSALS: March 3. See How to Schedule an Interest Group at Annual Session so you don’t miss the deadline next year.
  • APPLY TO VOLUNTEER WITH TEENS OR CHILDREN’S PROGRAM: May 22 or until filled (STILL NEEDED AS OF 6/6/19)A fantastic way for adults to experience Annual Session and have your registration fees waived as well. Click here for more information and the application form.
  • BUDGET REQUESTS: June 1. Annual Session is where we approve next year’s general budget and any augmentations to current year’s general or annual session budgets. Send requests and input to Finance Committee in time for them to deliberate and prepare their report and budget proposals which FinCom must submit by June 14.
  • ATTENDANCE ASSISTANCE REQUEST: May 27.  Access the form from within registration.  Ensure your Meeting communicates their decision about their portion of contribution by June 3. M&O will communicate decisions to applicants on June 10.
  • REGISTRATION or CANCELLATION: June 12 to avoid late fees. After June 12 registrations are subject to a 5% late fee and cancellations are subject to a $100 cancellation fee.
  • REPORTS: June 14. Committees, Officers and Representatives submitting reports for Annual Session should follow these Guidelines for Reports to Annual Session (updated for 2019).
  • POST-SESSION EVALUATION FOR ATTENDERS: August 4See below.

Contacts (2019)

General questions about PYM and Annual Session:
Sharon Gates, Assistant to the Clerk, pymassistanttotheclerk@gmail.com

Registrars:
Joe Magruder (Berkeley) and Lawrence Alderson (Orange County)
PYM Registrar Gmail <pacificyearlymeetingregistrar@gmail.com>
Mailing Address to mail checks (made out to “Pacific Yearly Meeting”) for completed registrations:
PYM Registration; Joe Magruder; 1625 Curtis Street; Berkeley, CA 94702-1328.

Arrangements:
Bronwen Hillman, Clerk of Arrangements Committee <pym.arrangements@gmail.com>

Children’s Program:
Clerk: TBD
Coordinator: Nate Secrest (Redwood Forest)
www.pacificyearlymeeting.org/youth/children/

Teens (Junior Yearly Meeting, aka JYM):
Adult Co-Clerks of JYM:
Muriel Strand (Sacramento) <ecoengr@comcast.net>
Sarah Armstrong Jones (Big Island) <sajonest42ne1@yahoo.com>
www.pacificyearlymeeting.org/youth/jym/

Young Adult Friends (aka YAFs):
www.pacificyearlymeeting.org/young-adult-friends/

Daily Miracle:
Secretariat Clerk: George Mills <PYMSecretariat@gmail.com>
See Submission instructions if you have something you want to appear in the Miracle.

See more contacts on the Contact Us page