Job Opening: Administrative Assistant

Pacific Yearly Meeting is seeking a part-time, administrative assistant to provide support to the PacYM Clerk and Assistant to the Clerk. This position is a newly developed role with responsibilities that will be developed in coordination with the Clerk, the Assistant to the Clerk, and the PacYM Ministry Committee. The position will be supervised directly by the PacYM Clerk but will report to the Assistant to the Clerk for many routine tasks.

Applicants should submit a resume and cover letter to Laura Magnani, Clerk of Pacific Yearly Meeting, at Clerk@pacificyearlymeeting.org by end of day October 15, 2021. Questions may be sent to the Assistant to the Clerk, Heather Levien, at AssistantToTheClerk@pacificyearlymeeting.org.

(For a PDF version of this announcement, click here: Job Opening Admin Position Sept 2021.)

Responsibilities may include:

Manage PacYM Zoom accounts

Set up Zoom meetings on behalf of Officers and Committees Maintain a calendar of PacYM Zoom meetings

Post and update the process for requesting a Zoom meeting on the PacYM website

Support Coordinating Team Calls

Send out an email to all Officers, Committee Clerks, and Representative & Delegates to outside organizations after new Nominating slate is approved at Annual Session, with description of Coordinating Teams and list of who is on which team.

Send polls to schedule Coordinating team meetings.

Send agenda and Zoom link to each Coordinating Team member in advance of each meeting.

Support Representative Committee (RepCom)

Identify location for in-person RepCom meetings, when appropriate

Create the RepCom registration form and post on the PacYM website

Draft and send the Call to Representative Committee in December. Include link to the registration form and the deadline for reports (usually 2 weeks before the start of RepCom). Post the template for Reports to Representative Committee on the PacYM website.

Receive reports and work with submitters to address any problems with the reports. Work with the website editors to get the reports posted.

Attend RepCom and be available to assist the Presiding Clerk as needed. Publicize deadline for reports to Annual Session at RepCom.

Work with an ad hoc committee on the possibility of a blended 2022 annual session, combining in-person and virtual attendance:

                  • Determine the capacity of Walker Creek to host online sessions
                  • Determine whether enhanced equipment would be necessary
                  • Make recommendations to RepCom
                  • Consider possibility of holding some but not all sessions as blended
                  • Consider possibility of holding some sessions as extended annual session, online only
                  • Explore possibilities other than the tent for the plenary sessions

Support Annual Session

Email the Call to Annual Session to Officers, Committee Clerks, Reps & Delegates, and MM Reps as soon as the Presiding Clerk has it ready.

Work with the Presiding Clerk to create a draft Annual Session schedule in collaboration with the Assistant to the Clerk

Publicize the deadline for reports.

Send out a “Registration is Open” email when Friends can begin registering for Annual Session. Receive reports and work with submitters to address any problems them.

Collaborate with the website editors to have the reports posted.

Draft and send the “2nd email” to all Annual Session registrants with information they will need prior to Annual Session.

Attend Annual Session and be available to assist the Presiding Clerk as needed.

Attend an evaluation meeting with all Committee Clerks at the close of Annual Session. Send out a post-session email to all Annual Session registrants

Special Projects Assigned by the PacYM Clerk, as time permits

Required

Participation in the Society of Friends (Quaker) meetings and knowledge of Friends’ practices

Experience with the platforms that PacYM uses, including MS Office, Google Docs, Zoom, and social media platforms (Facebook, Twitter, Instagram, etc.)

Good organizational skills

Attention to detail

Sense of humor!

Desired

Familiarity with the Pacific Yearly Meeting community

Hours

20 hours per week, flexible. Attendance at meetings, RepCom, and Pacific Yearly Meeting will be required.

Compensation

$20,800 and insurance benefits

 

Retreat for Friends of Color July 17

Sign up for our first ever Retreat for Friends of Color!

We plan to share and be in community, worship together, get to know each other, play some games, and to get ready for Pacific Yearly Meeting Annual Session 2021. Please set aside Saturday, July 17, from 11am to 5:30pm PDT (3 blocks of 90 min with breaks of 60 min in between.) Sign up when you register for Annual Session or send an email to foc.pacym@gmail.com

— Bertha Peña, co-clerk, Friends of Color Subcommittee

New Indigenous Concerns Subcommittee and Survey (due July 31)

A message from the Indigenous Concerns Subcommittee Co-clerks

Dear Friends in PacYM Meetings, Worship Groups, Committees, Quarterly Meetings, and Related Organizations,

In February of this year, Ministry Committee of PacYM approved forming a subcommittee on Indigenous Concerns under its care. You can read more about it in the Indigenous Concerns report to RepCom from March 2021 and on the Indigenous Concerns web page. The subcommittee is still in a formative stage and seeks members and advisors/accountability partners. 

As part of getting going in service to the yearly meeting and all the local meetings, we are starting conversations, creating connections, and learning what Friends in our PacYM region are already doing on this topic, including via a survey.

The purposes of this email are:

1) To introduce this new subcommittee to you all. Aloha! Hola! Hello!

2) To ask you to designate someone to fill out this survey by July 31. (Estimated time to complete: 15-20 minutes.) Please see below for more information about the survey.

3) To invite recommendations and self-nominations of Friends –Indigenous and non-Indigenous– who might like to serve on this subcommittee and of Indigenous Friends who may prefer being an advisor or accountability partner. There is space to submit names on the survey, and anyone is welcome to email us. (Ministry Committee is responsible for appointments to its subcommittees.) Currently no subcommittee members are Indigenous.

4) To ask you to spread the word about how to sign up for the Friends for Right Relationship listserv, an online community of f/Friends, mostly in the US and Canada, for sharing information and asking questions. (See our web page for details on how to join.)

5) And to remind folks about the Braiding Sweetgrass Online Worship Group, currently 1st Mondays, 7-9 pm Pacific, via zoom. All are welcome. Hosted by PacYM Unity with Nature Committee and co-sponsored by Indigenous Concerns Subcommittee and Youth Programs Coordinating Committee. See this post about the worship group and this google doc for updates.

Please read on for more details about the survey:

Survey deadline has been extended to July 31(Estimated time to complete survey: 15-20 minutes.)

https://forms.gle/P7vswpApy1jdSWdT9

This survey is formatted to be filled out by designees from each Meeting/Worship Group, PacYM Committee, Quarterly Meeting, and related Quaker organizations. We look forward to hearing from you! 

Individual Friends may email us any input or questions.

Our intention is to compile a summary of the actions that local meetings, orgs, and committees are taking via our page on the PacificYearlyMeeting.org site to promote sharing, networking, learning, and action. We will update the page from time to time as we all learn and grow in these efforts and as meetings, committees, and organizations have new information to share. No individual person’s name or contact info will be shared on the website without prior consent.

Please keep in touch to tell us what you’re already doing and where you’d like support. We can play a connecting role to put meetings/committees/orgs in touch with each other as needs and interests arise. The subcommittee has no expectation that any meeting or organization is trying to take on many of the actions listed in the survey all at once. Continuing revelation can come slowly or in leaps and jumps: we’re all learning and growing into awareness and actions together.

Thank you!

The new PacYM Indigenous Concerns Subcommittee:

  • Lisa Hubbell & Alyssa Nelson, Co-Convenors
  • Sophie Wood Brinker
  • Jim Summers and Gail Eastwood, Liaisons from PacYM Ministry Committee

CONTACT: IndigenousConcernsClerk [at] PacificYearlyMeeting [dot] org 

WEB PAGE: https://www.pacificyearlymeeting.org/committee-newsletters-and-reports/indigenous-concerns

Request for Feedback on Draft Faith and Practice Revisions

Preamble: The Faith and Practice Revision Committee has continued preparing drafts of several sections of Faith and Practice for posting on the Pacific Yearly Meeting website.  This new “rolling revision” process is based on the Quaker understanding of continuing revelation, as congruent with new technologies that make it possible for us to revise the document incrementally. We are living into this “experimentally” as our forebears might have said.

This year we are presenting a revision of “Death and Grieving.”  Though we started this work last year, we understand the tenderness of this topic during the pandemic.  We have also added a suggested format for a Zoom Memorial in the Manner of Friends, which is on the PYM website. (https://www.pacificyearlymeeting.org/2020/uncategorized/zoom-memorial-meetings-guidance/)

The “Death and Grieving” revision considers different ways that people die, with the hope of bringing love and healing as well as nurturing the spiritual growth that can occur at the end of life.  We are asking Meetings, committees and other entities of the Yearly Meeting (for instance JYM, or YAF),  to discern together about the proposed new language and to

share feedback with us at PYM.FPRevision@gmail.com by June 30th.

Text of the draft revision: PYM.FPRevision.Death-in-the-Meeting.2020-05-02

If you reach unity on suggestions you would like to make, let us know.  If you struggled with the text and can give us input on issues where you did not find unity, that is also welcome. We are asking that individual Friends NOT send comments, but participate in larger group discernment, as is our tradition.  We are also asking Friends to contribute medical and legal resources that are relevant to Hawaii, Mexico, and Nevada for the electronic appendix.

Queries you may find useful for your discernment:

  1. What have Friends found helpful during times of profound loss in their lives?
  2. Has your meeting been able to provide a loving support to those who were dying, and to those who care for them?  What would help?
  3. We have addressed many of the ways that Meetings have experienced unexpected death (such as suicide) and subsequent grieving responses.  In what way would including these situations in Faith and Practice help or hinder your Meetings’ response to the families involved?
  4. Would you like resources for Friends who feel led to be more supportive around end of life questions, preparation, grief, and loss?  Do you have any resources you would recommend?
  5. Do you find the internet resources at the end of this document helpful?  Do you have any other resources you could suggest?  These resources can be updated in real time.

— PYM Faith and Practice Revision Committee, May 2, 2020

Zoom Memorial Meetings Guidance

In this time of physical distancing, the need to recognize and solemnize the passing of loved ones is intensified, even while shelter in place protocols make traditional memorials impossible for the time being. Physical distancing may be with us for many months, and may return from time to time in the future.

The Faith and Practice Revision Committee offers the following “virtual Zoom memorial format” for use by Quaker Meetings and others who prefer a simple service:    Zoom Memorial Meetings for Unprogrammed Friends. Please feel emboldened to offer a memorial in this way, and also to modify these suggestions to fit your community and the person who has died.

Carl Magruder, M.Div., BCC, initially wrote this document for SoulWays Spiritual Accompaniment (a Civic Light Project). The document was reviewed by Pacific Yearly Meeting’s (PYM) Faith and Practice Revision Committee, which Carl co-clerks, and is presented as a resource for during this time of physical distancing. It has NOT been finalized for PYM’s Faith and Practice as of April 24, 2020.

Annual Session 2020 Will Be Online Only

AN IMPORTANT ANNOUNCEMENT ABOUT ANNUAL SESSION 2020

Dear Friends of Pacific Yearly Meeting,

I want to reach out to each one of you in this time of uncertainty and urge you to please take good care of yourselves and each other. Stay connected. We will get through this difficult time together in community.

Since few of us are meeting in physical proximity at this time because of the COVID-19 pandemic, Friends in Monthly Meetings as well as at the Quarterly Meetings and our Yearly Meeting are arranging for telephone and internet meetings. We are now planning to gather as a Yearly Meeting using this technology over many sessions throughout the summer rather than in one physical place at one time in July, 2020. Yes, Annual Session will happen digitally this year instead of a physical face-to-face meeting. Even if large gatherings are allowed by July, we believe that many Friends will be unable to participate in an in-person Annual Session this summer due to COVID-19 related financial, family, work, and school challenges.

 As a yearly meeting, we are working on creating virtual worship-sharing opportunities, interest groups, affinity groups, and the keynote that can be seen by anyone who can connect to the internet. In the coming weeks, planning meetings will occur with Meeting Representatives to PacYM, committees and additional groups. There are many possibilities for what we might offer, so if you have an idea please let us know: PYMclerk@gmail.com. We are hearing positive responses from those who have been able to attend virtual Meetings for worship. We urge everyone to reach out to those who need technical support or to let us know of the need so that Friends can help one another to be connected.

Information about these upcoming virtual programs will be disseminated via email and on the pacificyearlymeeting.org website (check out it’s new look!) as soon as they are scheduled.

Our world is in transition and positive transformation is possible. Our world is crying out for healing. What is being called forth at this time, from each one of us and all of us together and from the world? Let us take the next steps together with openness, curiosity and a dedication to learning with and from one another.

In service,
Sandy Kewman, Presiding Clerk

Interim Youth Programs Coordinator

Dear Friends,

Youth Programs Coordinating Committee (YPCC) is happy to report that Rebekah Percy has been hired as the Interim Youth Programs Coordinator.  She will begin work on March 23rd.  Rebekah is a member of La Jolla meeting and attender at Orange Grove.  She has attended PacYM since childhood and has served the yearly meeting in a variety of ways, most recently as co-clerk of YPCC for two years.  Her experience with the YPCC as well as her strong organizational and communication skills will serve the youth programs of the yearly meeting well.   Rebekah resigned from the YPCC on January 6 to address work-life balance issues and was not involved in the decision to release Javaughn. Rebekah can be reached at the YPC email address: pym.youthcoordinator@gmail.com starting March 23rd.

The Interim YPC position is intended to serve us through Annual Session and will end on August 31.  YPCC has created an Ad Hoc committee to address issues surrounding the YPC role and are requesting participation from youth, Racial Justice subcommittee, and Ministry and Oversight in this review process.  We hope this work will be completed by fall and a new YPC recruitment process will begin at that time.

Stay well,
Melissa Lovett-Adair, Clerk
Youth Programs Coordinating Committee

Gathering Guidance for Meeting Activities

(sent on behalf of Sandy Kewman, Presiding Clerk, by Sharon Gates, Assistant to the Clerk)

Dear Friends,
I want to share with you the ‘Gathering Guidance” of the California Dept. of Public Health to help guide your Meeting activities. In order to slow the spread of coronavirus, the state of CA is implementing recommendations including canceling gatherings of 250 or more people and recommending that those at elevated risk stay away from gatherings of 10 or more people. All gatherings of 10 or more people should implement the practice of social distancing by ensuring that individuals are 6 feet apart.

Friends should be sure that their members understand what is being recommended, particularly those at elevated risk. In addition, monthly meetings should do their best to implement safe practices at meetings for worship, including finding ways to break the silence that do not require taking the hand of the person next to you. For example, touching elbows or putting one’s own hands together in front of you and bowing could be used.

We recognize that some PacYM meetings are located outside of California and so you may want to follow those of your state or country. Good hand washing for 20 seconds is still very important.

The guidelines in full can be found here: https://www.cdph.ca.gov/Programs/CID/DCDC/CDPH%20Document%20Library/Gathering_Guidance_03.11.20.pdf

As Barry Crossno of Friends General Conference stated earlier this week:”May Spirit help us be conduits of wisdom and comfort for one another during a time of uncertainty.”

much peace,
Sandy Kewman
Presiding Clerk, Pacific Yearly Meeting

A Quaker Center Call for Program Proposals for 2021

Deadline Extended to March 15, 2020

The Ben Lomond Quaker Center is accepting program proposals for 2021.

Quaker Center seeks to nurture the spiritual growth and faithfulness of Friends and others, while strengthening Quakerism and its witness in the world.  We offer programs and personal retreats exemplifying Friends’ testimonies of community, integrity, simplicity, peace, and equality. We strive to live in right order with all creation, especially with the redwood forest that sustains us here in the Santa Cruz mountains.

Hence, we are seeking Friends who are led to share their insights into

  • Spiritual practice, growth, and faithfulness.
  • Strengthening and enriching Quakerism and its witness in the world.
  • Exemplifying Friends’ testimonies.
  • Climate change & living in right order with creation
  • Social & Racial Justice & Healing

Programs utilizing a mix of modes (such as: journaling, discussion, worship, the arts, group lectures, small groups, queries, interaction with nature, etc.) are encouraged.

Those program proposals which offer insights into developing and nurturing an effective and radical Quaker witness in the face of contemporary challenges will be given special attention.

PLEASE SUBMIT A 25- 35 -WORD DESCRIPTION OF THE PROGRAM, INCLUDING:

Name(s) and Contact Information (including email) of leader(s) and an elder (if you wish):

  • Proposed title:
  • Overview of program:
  • Preferred month(s) to hold program in the coming year:

PROGRAM PROPOSAL:  

What leads you to offer this program? Who would benefit from your program, and what should they expect to learn or experience?  How would this program potentially teach and transform the participants? What activities would be involved?

LOGISTICAL INFORMATION:

Workshop Size: Typically 25 – 50

We offer honoraria as an expression of gratitude for the gifts of ministry and time that this work demands.  Travel fares are reimbursed up to a mutually determined limit.

PLEASE SUBMIT PROPOSAL WITH ABOVE INFORMATION TO:

BobFisher@QuakerCenter.org and Nicholas.C.Wright@gmail.com

Deadline Extended to March 15, 2020