The Latin American Concerns Committee calls your attention to two upcoming opportunities for you to become involved with Friends projects relating to Latin America and Latin Americans. The first is a program and dinner on March 23, 2019, in support of the Undocumented Student Scholarship Project of Sacramento Friends Meeting. The second is a one-week Teaching English Experience taking place in Antigua, Guatemala, January 3-11, 2020. Continue reading “News from Latin American Programs”
Vanessa Julye, the Coordinator for the Friends General Conference Committee for Ministry on Racism, shares the following status update with Pacific Yearly Meeting Friends:
The October Progress Report for the Institutional Assessment on Racism is posted on the FGC website at the following link:
In short, the approved Central Committee minute reads as follows:
Central Committee approves the establishment of a group to implement the work of the Institutional Assessment on Systemic Racism within Friends General Conference. Its charge shall be to guide the transformation of Friends General Conference into an anti-racist organization.
Consistent with the decision of Central Committee in 2017 to prioritize the work of anti-racism, FGC commits to work to eliminate white supremacy within the Religious Society of Friends and to model anti-racism as we support the work of this implementation group.
Central Committee authorizes the Institutional Assessment Working Group (IAWG) to serve as a naming committee to bring forward the names of eight Friends to serve on this implementation group. The names for the implementation group shall be brought forward for approval to Executive Committee at its winter 2019 meeting. The individuals to be recommended shall constitute at least 50 percent Friends of Color and consideration shall be given to include Young Adult Friends and broad geographic representation.
The implementation Group will use the information and recommendations from the Institutional Assessment on Systemic Racism within Friends General Conference 2018 report to begin their work and its work shall not be limited to the scope of the report and its recommendations. The implementation group shall be accountable to Central Committee and will report its progress to each Executive Committee Meeting and annually to Central Committee. Central Committee authorizes the IAWG to propose an appropriate budget to support the work of the implementation group and authorizes the Executive Committee to approve that budget at its winter 2019 meeting.
Please share this historical work with the other members of Pacific Yearly Meeting.
In Friendship, Vanessa
Annual Session and Representative Committee “Minutes and Reports Packets” are now available for the years 2013-2018. There is also a new standalone list of all PYM Minutes of Action for the years 2001-2018. Links to these documents can be found on a new page dedicated to PYM Minutes.
During the evaluation session for Clerks and Officers at the end of the 2015 Annual Session, the issue was raised that coordination and communication could be improved among those involved in supporting the business of the Yearly Meeting. To this end, Diego Navarro (then Presiding Clerk) created five coordinating groups that meet via video conference for 1.5-hour conference calls, once in the Fall/Winter and once in the Spring. During the calls, information is shared about what each committee, officer, or representative is working on, how it might impact the next gathering (Representative Committee or Annual Session), and what assistance is needed from others on the Team.
[PDF version of this report: Coordinating Teams Description 2018-11-16]
The five Coordinating Teams are
- Nominating Committee Clerk
- Latin American Concerns Committee Clerk
- Peace & Social Order Committee Clerk
- Racial Justice Subcommittee Clerk
- Unity with Nature Committee Clerk
- Quarterly Meetings
- College Park Quarterly Meeting M&O Clerk
- College Park Quarterly Meeting Presiding Clerk
- Southern California Quarterly Meeting M&C Clerk
- Southern California Quarterly Meeting Presiding Clerk
- Children’s Program Coordinator
- Children’s Program Committee Clerk
- JYM Adult Committee Clerk
- JYM Youth Clerks
- Youth Programs Coordinator’s Supervisor
- Youth Programs Coordinating Committee Clerk
- Arrangements Clerk
- Children’s Program Coordinator
- Communications Committee Clerk
- Discipline / F&P Revision Committee Clerk
- Finance Committee Clerk
- Nominating Committee Clerk
- Secretariat Clerk
- Delegates & Representatives
- AFSC Reps Convener
- Evangelical Friends Church Southwest Observer
- FCLCA Rep
- FCNL Reps Convener
- FGC Central Committee Observer
- Friends Bulletin Board Convener
- Friends Peace Team Board Rep
- FUM Observer
- FWCC Reps Convener
- QEW Rep
- Reunión General Observer
- William Penn House Rep
In addition, the Presiding Clerk, the Presiding Clerk’s Elder, the Assistant to the Clerk, the Clerks of M&O, and the Youth Programs Coordinator serve on all five teams.
This information posted 2018-10-15, revised 11-16, by Sharon Gates, Assistant to the Clerk
Friends are invited to celebrate World Quaker Day on Sunday, October 7, 2018. Join with Quakers around the world from Alaska to Bolivia to Kenya to Great Britain to Japan to New Zealand to honor our common heritage. Quakers make up a world-wide fellowship which includes a diverse population both ethnically and theologically.
You can find out more by visiting the World Quaker Day website: www.worldquakerday.org. There you will find more information plus lots of suggestions for celebrating this event. There are cool videos and lots of ideas for lessons and activities. (Note that the scroll bar on the right side of the page may be a bit hard to find).
Sent on behalf of Emelyn Buskirk, convenor of PYM’s FWCC representative team
Pacific Yearly Meeting 2018-2019 Eldering Subcommittee of Ministry and Oversight
Invitation to a Weekly Worship with Attention to the Spiritual Wellness of Our Pacific Yearly Meeting
All Pacific Yearly Meeting Friends are invited to an ongoing online meeting for worship with attention to the spiritual wellness of our yearly meeting. Sponsored and hosted by the Eldering Subcommittee of Ministry and Oversight, with the endorsement of the Yearly Meeting Clerk, Sandy Kewman, and Assistant to the Clerk, Sharon Gates, this half-hour meeting for worship will be held on the Zoom video conferencing platform Wednesdays, 7:00 pm Pacific Time. Dress code is casual.
How it works: Download the Zoom app to your computer, tablet, or phone at https://zoom.us/ At 7:00 pm on Wednesdays, enter the meeting number, or click on the link. You can also participate by calling in on your telephone to one of the numbers below. We will start in worship, so please mute your microphone or phone as soon as you enter, and remember to unmute if you have spoken ministry to share. If you forget to mute, the member of the Eldering Subcommittee who is hosting may mute you. If you click “Gallery View,” you will be able to see everyone, Hollywood Squares style. If not, you will see only one person on “Speaker View.” Gallery View feels more like meeting for worship. For technical assistance, please email Carl Magruder at email@example.com, or Mica Estrada at firstname.lastname@example.org
- Ways to join the worship:
- Join from PC, Mac, Linux, iOS or Android: https://zoom.us/j/892996243
- Or iPhone one-tap :
US: +16699006833,,892996243# or +14086380968,,892996243#
- Or Telephone:
Dial(for higher quality, dial a number based on your current location):
US: +1 669 900 6833 or +1 408 638 0968 or +1 646 876 9923
Though skeptical about online worship at first, those of us who have tried it find this time together spiritually nourishing, and have come to look forward to Wednesday evenings with anticipation.
It is not expected that anyone will have perfect weekly attendance, but that the meeting will be kept by those who join in on any given Wednesday.
Eldering Subcommittee of M&O
The following Additional Information was sent in an email to everyone registered for the 2018 Annual Session as of July 7. This version has been corrected to supply a couple of missing web links.
This is the one additional email that was promised to be sent out with important information about Annual Session. Please read its contents carefully.
Arriving on Friday. Rooms will become available to move into between 2-4pm, with all rooms available by 4pm. If you are able, please arrive at least an hour or two before dinner (5:30pm) so that you can check in (beginning at 2pm) and get set up in your room or pitch your tent. Arriving and being together prior to dinner helps us to be gathered and ready for the first plenary.
If you are expected at one of the Friday afternoon meetings (3:15pm parents of children; 4pm parents of teen; 4:45pm Monthly Meeting representatives) please be sure to arrive in time to attend. These meetings are very important.
Worship sharing options. Worship Sharing groups form a “home base” for those who choose to participate, sharing in a safe and confidential setting on queries that promote deep reflection. Worship Sharing is offered in the morning at the same time as Early Quaker Writings or in the afternoon at the same time as Bible Study. If you wish to participate in worship sharing, you should be prepared to give the team at registration your preferences for morning or afternoon and for couples only, LGBTQ, easy accessibility, or the regular mixed groups.
Committee reports. Please read all the committee reports on the website before coming to Annual Session. Good business process is enabled by the body being informed ahead of time. All reports are, or will soon be, posted online here (https://www.pacificyearlymeeting.org/annual-session-minutes-reports/2018-annual-session-info-reports-minutes/) and will also be posted in hard copy on the exterior wall of the dining hall and will be in the Information Tent at Walker Creek.
Volunteer opportunities. Thank you to all the Friends who indicated an interest in volunteering at Annual Session. Our system for connecting volunteers with needs for volunteers is still evolving. We hope to have someone at registration to help connect volunteers and people who need volunteers. Some of the opportunities to get involved will include:
- Putting up posters with names for the Meeting for Memorials
- Driving the golf cart
- Greeting Friends at the door of the main tent
- Assisting parents and others with carrying trays at meal times
- Helping out at the Bookstore
- Children’s program
PYM Committee Listening times. There are some times on the schedule (Saturday and Monday at 4:45pm) specifically set aside for Friends to meet with PYM Committees. Please come ready to engage with the committees during those times as we expect most questions to be answered then, and not during plenary.
Dining Hall. Following a successful trial last year, we will again ring a bell around the dining hall and on the patio after meals and when plenaries are about to begin. We have found that this helps to make Friends aware of the plenary starting soon and help everyone be present and settled before the plenary starts.
The whole community at Annual Session is invited to participate in a short grace during breakfast, lunch, and dinner over the course of the week. One Friend will call for a brief moment of worship by raising their hand. Please also raise your hand to help call for quiet. Grace may come in the form of silent worship or a song, depending on what arises. Friends may be in line getting food or eating when grace begins. Please stop what you are doing for a moment to settle into worship.
Please do not raise your hand in the dining hall to make announcements because many Friends are not able to hear the message and it is disruptive. If you have an announcement to make, please give it to the Assistant to the Clerk to read during plenary or put in the Daily Miracle. If your announcement is urgent, please go to the Information Tent and look for a Friend to assist you.
Evaluation summary from last year’s Annual Session. A summary of evaluations from Annual Session 2017 can be found on the PYM website.
Clerk’s Call. Please read the Clerk’s Call to PYM 2018 Annual Session in advance of Annual Session to help be prepared for, and understand, the theme of this year’s session: “Faithfulness: A Call to Practice Radical Vulnerability and Love.”
Bookstore and Guatemala Gift sales. The EarthLight Bookstore will be back and open for business, selling Quaker and other literature and items both useful and playful. EarthLight take books and recordings by Friends on consignment and appreciate contact in advance to do that (email@example.com). Like most years, Guatemala crafts (old favorites and new gift items) will be sold throughout the week. All proceeds go to support poor rural Mayan university students in Guatemala. If you may be interested in purchasing items, please bring cash or checks.
Finally, for the safety and comfort of members of our community, please refrain from bringing or using strong fragrances.
Again, if you have any questions about your registration, please contact the co-Registrars at firstname.lastname@example.org
Thank you, Friends!
Assistant to the Clerk of PYM
The Faith and Practice Revision Committee invites you to engage in the “rolling revision” process of prayerfully discerning how our Faith and Practice can support meetings and individuals as we seek to live an authentic Quaker spirituality. The first round of revisions is now ready for your consideration.
We request that monthly meetings and other bodies review the proposed revisions together and send us those points upon which they found unity. If no unity is found, a brief description of the feel of the meeting is welcome. We anticipate that this process will occur three (or so) times per year, as new revised pieces are presented.
(updated for 2019 annual session)
Friends, we ask for your support in using these guidelines to prepare your report to Annual Session 2019. We are working to make reports more readable for Friends to increase the number of people reading reports in advance.
Note that where these guidelines refer to “committees,” the intention is that the guidance applies equally to PYM officers and to representatives/delegates from PYM to other organizations. Subcommittees may also submit their own reports in consultation with their Committee.
All committees should submit a report, even if it is brief. We want to create more awareness among the whole community and to continue to find ways to better support one another.
Reports should be emailed to the Assistant to the Clerk (PYMAssistanttotheClerk@gmail.com) by June 14, 2019. Reports received by the deadline will be assembled into an “Advance Packet” available electronically to all participants. Reports received late will be more difficult for participants to find and may be overlooked.
Reports should provide an overview of the committee’s work, specifically work done since the previous Annual Session. Reports do not need to list all of the things the committee and its sub-committees or working groups have done during the year. Rather, reports should communicate how Spirit has moved through the committee since the last Annual Session.
Broader “news”, that is, more detailed and extensive information, should not be included in the report but may be posted separately in the committee’s section of the Annual Session web page and/or the committee’s page on the PYM website (by emailing to PYMAssistanttotheClerk@gmail.com).
Reports from committees, if submitted in time, will be included in the Advance Packet for the Annual Session. In any case, they will be posted on the PYM website (on the Annual Session web page and on your committee page if you have one) and will be printed and posted on the dining room windows during Annual Session. Afterwards they will be included in the final minutes document as attachments.
News documents will generally not be included in the Advance Packet or the final session minutes, but they will be posted on the website along with the reports. Also you are welcome to print copies yourself to place in the Information Tent for Friends to read during Annual Session. (If you run out, more copies can be printed at the Secretariat at Annual Session, so print sparingly.)
To encourage broad readership, reports should be brief—most should be 1-2 pages long. If your committee’s draft report is 3 or more pages, talk to the Assistant to the Clerk at least 2 weeks before the reports deadline (i.e. aim for June 1, 2019).
Because consistent formatting across reports make them easier to read, please use the following formatting:
- 1” margins
- 11 point Calibri font
- Section headings in bold
- Header (all pages, centered, two lines, 14 point Ariel font):
- Line 1: [Committee Name]
- Line 2: “Report to Annual Session 2019”
- Footer (centered, all pages, 11 point Ariel font): Page X of Y
- Do not include photos, as these make creation of the minutes document more difficult and do not print well in black-and-white.
- A summary section at the top listing any action items and any specific requests (for example, key items for Meeting Representatives to convey). If there are no action items or requests, write “None” in this section.
- Highlight any action items and/or draft minutes in bold
- The last paragraph of the report should list the members of the committee, with the clerk’s name last followed by the word “Clerk” in parentheses.
You may use the attached TEMPLATE_Report_to_AS_2019.docx or you can set up the formatting yourself in your Word document. Please keep any formatting simple (avoid using custom Word “Styles”), and note that Secretariat editors may need to do some reformatting to fit with other reports in the Advance Packet and the final minutes packet.
Submit the report in Word format (.doc or .docx) with the filename following the model
- CommitteeName_Report_to_AS_2019.docx (or .doc)
- For example:
- Note that the names are quite long enough without adding the word “Committee”.
Do not submit the report in PDF format unless it has tricky formatting (such as the budget). This is to facilitate creation of the advance reports packet and of the Annual Session minutes.
Thank you for your support in these changes to the way we communicate from committees back to the Yearly Meeting. We hope that using these guidelines will increase the number of people reading the reports about your important work.
Sharon Gates, Assistant to the Clerk