Clerk’s Call to Pacific Yearly Meeting Annual Session
 July 23 to 28, 2021

Love and Justice:  Heeding the Spirit’s Power Within and Among Us

 “God, who made all, pours out his spirit upon all [people] in the world, in the days of his new covenant, yea, upon blacks and whites, Moors, and Turks, and Indians, Christians, Jews, and Gentiles, that all with the spirit of God, might know God and the things of God, and serve and worship him in his spirit and truth.”
George Fox

 “Here we have a prospect of one common interest from which our own is inseparable, that to turn all the treasure we possess into the channel of universal love becomes the business of our lives.”
John Woolman, “A Plea for the Poor”

As this is being written, we are holding a deep concern for the epidemic of racism―systemic and overt white supremacy in our country. The COVID 19 epidemic and global climate crisis have also greatly impacted Friends this year and many in our community have experienced loss, uncertainty and ongoing grief. And yet we know that these affect Friends in our Yearly Meeting in markedly different ways. Both COVID 19 and the climate crisis disproportionately affect Friends in the Black, Indigenous, People of Color (BIPOC) communities. We are called to move toward love and justice.

The virtual Annual Session 2021 of Pacific Yearly Meeting will be held July 23 to 28. Our keynote speakers are Avotcja Jiltonilro, a poet, storyteller and multi-instrumentalist from Strawberry Creek Friends Meeting and Gabriela Portillo Alvarado, a second year college student at the University of Pennsylvania and a Young Adult Friend from Sacramento Friends Meeting. These two women will share their poetry and will engage in a dialogue on the theme.

Together we will take the time to connect with the Power of the Spirit within us. The indwelling Spirit connects us to one another and to all of creation.

This interconnectedness requires us to reevaluate how we relate to one another. The dominant culture within our country and our Religious Society of Friends of the Truth has centered whiteness for too long. What acts of love and justice are necessary for us to re-center our Society to a place of justice, of love, for all? How do we begin to move from entitlement to humbly giving our energy to a different way of being? How do we grow our abilities to cherish one another and develop a culture of dignity within our Yearly Meeting and beyond? Ongoing learning, truth telling, and willingness to repair are needed to break the bonds of racism. Each of us can see a portion of Light, but we need all of us to see the way forward, guided by Spirit.

You are invited to the Pay as Led online Annual Session of Pacific Yearly Meeting July 23 to 28, 2021 from wherever you are tending your heart. When registration is open you will be able to choose which activities are right for you. Together at Annual Session we will seek the guidance of the Divine Spirit in worship, in learning, and in rejoicing together.

Sandy Kewman
Presiding clerk

Clerk’s Call to PacYM Representative Committee 2021

The theme of our Annual Session in July will be Love and Justice:  Heeding the Spirit’s Power Within and Among Us.

 WHEN/WHERE:

RepCom will be held virtually in 3 Zoom sessions Saturday February 27 and on Saturday March 6 (10:00-11:30 AM, 1:00-2:30 PM, and 3:30-5:00 PM). There will be a meeting of Monthly Meeting Representatives to PacYM from 7:00 to 8:30 PM on Friday, February 26.

REGISTRATION:

You must register for RepCom in order to receive the Zoom links.  Register by SUNDAY, FEBRUARY 14 by filling out the form on the PacYM website.

Before coming to RepCom, please review the advance documents on the website carefully.

PRESENTING AND REPORTING:

Please submit written reports by Monday, February 4 to Sharon Gates, Assistant to the Clerk (email address below).  Guidelines for reports are on the PacYM web page. Reports sent after 2/8 might not be posted prior to RepCom. In preparation for this summer, any business that committees, officers, or representatives to outside organizations intend to bring to Annual Session must be brought for a first reading to RepCom. Contact Sandy Kewman, Presiding Clerk (email address below) if your committee wishes to present at RepCom. 

INTEREST GROUPS AT THE 2021 ANNUAL SESSION

The process for getting Interest Groups scheduled for Annual Session is on the PYM website at www.pacificyearlymeeting.org/2017/documents/how-to-schedule-an-interest-group-at-pym-annual-session/. Please submit your proposals by Sunday, March 7.

JUNIOR YEARLY MEETING:  Plans for meetings of the youth leadership of Junior Yearly Meeting (JYM) and JYM  Adult Committee to plan the JYM Annual Session program are in progress.  If you have questions, please contact the clerk of the JYM Adult Committee, Dan Strickland danstrickland2001@yahoo.com.

Sandy Kewman, Presiding Clerk of PYM, will preside at RepCom. She and I will send you further information, including an agenda, in one or more follow-up mailings. 

If you have questions for the Presiding Clerk, contact Sandy at PYMclerk@gmail.com.

We look forward to seeing you,Sharon Gates, Assistant to the Clerk, assistanttotheclerk@pacificyearlymeeting.org

Clerks Call to RepCom 2021 (this page as a PDF)

A Message from the Presiding Clerk: an experiment in learning and safeguarding space at Annual Session 2020

July 8, 2020; updated version July 12, 2020

Our theme at this Annual Session is “Radical Inclusivity: Responding to God’s Insistent and Persistent Love.” Radical inclusivity is the vision of what I hope all of us want to work toward, where we want to grow. But it is not where we are now.

White Supremacy is embedded in the culture and institutions of the U.S and within the Religious Society of Friends. We must name it and we will name it here at Annual Session when it shows up.

There are ways that the tentacles of racism show up and when it shows up we, as individuals and as a collective, suffer damage to our souls. People of Color notice when racism shows up. White people often do not notice.

At Annual Session, we are embarking on an experiment this year. We will notice words that land in a harmful way and help us, our whole body of Friends assembled here, to learn to see and to acknowledge when words land in a way that causes harm. One might say something with no harmful intent, but it may land with harm. We will pause at those times, we will breathe together, and we will address the harm done. Addressing harm needs to include acknowledging another’s experience. Dialogue with white Friends can then occur in a private space if an individual wants to explore the learning. Dialogue among Friends of Color can also occur in a private space to address the harm done. Throughout the Annual Session there will be Affinity Groups held for Friends of Color and for white allies in separate spaces so that support for this important work and learning can occur without inadvertent harm being done.

Let us strive to hold our whole community with open hearts, to pay attention to all who share this space, and to speak with integrity. For as much as it is hard for white Friends to learn of our unseen, unacknowledged racism, it is even harder, harsher for it to land with Friends of Color. A harm to one is a harm to all. Let us see what love can do.

The Process:

Anyone in attendance may identify an ‘ouch’ by sending a private message in the ‘chat’ to Friends Laura Magnani and Deborah Marks who will alert the clerk to the ouch. 

When there is an ‘ouch’ in the room, the clerk will stop the meeting and ask Friends to pause, breathe, and notice what has occurred so we can all learn together. The clerk will ask Friends to spend a few minutes writing what they noticed and what each is feeling in their body. This may be an opportunity to consider how the ‘ouch’ lives within you, too, and how you might forgive and repair. 

We will then return to the business at hand. At the end of the plenary, the clerk will check-in to see if anyone wants to acknowledge the harm done. Please read below for examples of this. 

Friends of Color are encouraged to meet in the Affinity Group for Friends of Color for further support. White Friends are encouraged to continue learning about how to uncover and dismantle white supremacy within themselves and our community in the White Allies Affinity Group. 

Examples of an ouch:

  • Using the pronoun ‘we’ when speaking as a white Friend about the Yearly Meeting when that person really means ‘we white Friends.’
  • A white Friend speaks about how ‘sheltering in place’ has not caused any change in her lifestyle, when People of Color are disproportionately affected by the loss of livelihood and death from Coronavirus infection.

What does acknowledging harm done by speaking something that causes an ouch or harm look like and sound like?

  • Thank you for calling this to my attention.
  • I will reflect on this and attend to learning from it.
  • After some reflection:
    • “May I offer a repair?“ Ask question without expectation
    • “I recognize that my statement caused harm because… “ No excuses.
    • “I apologize for that harm”
    • “Is there anything I missed that I might explore with white Friends?”

What further causing harm may look like:

  • Saying “yes, but”
  • Asking or expecting Friends of Color to teach white Friends. Please utilize the White Allies Affinity Group for further education and support.  
  • Seeking soothing and comfort from a Friend of Color when speaking about the ouch with the Friend of Color (and at the expense of their time and energy). This is sometimes referred to as “white tears.” 

Sandy Kewman
Presiding Clerk

This message is available as a PDF on the 2020 Annual Session Information page.

Pacific Yearly Meeting’s Virtual Annual Session 2020: Registration is now Open

Registration is now open for Pacific Yearly Meeting’s Annual Session, to be held on Zoom July 10–15, 2020. Children’s Program will take place on Friday, July 10, with the Teen and Adult programs starting Friday evening. We will have worship, Bible study, Worship-Sharing, a Keynote address, Interest Groups, Meeting for Memorials, and opportunities for play and fellowship. Sessions will be limited in length and ample break time will be provided to prevent Zoom burn-out.

You can find the schedule and a lot of other information about Annual Session at https://www.pacificyearlymeeting.org/annual-session-minutes-reports/2020-annual-session/.

The website is being updated on a daily basis, so check back frequently for new items.

We are experimenting with Pay-as-Led this year. You decide how much you are able to pay to participate in the Virtual Annual Session. A range of fees are provided based on what it costs PacYM for you to attend, so you can make an informed decision. Do not let cost get in the way of your participation in Annual Session.

Click here to register (opens in a new tab).

Please share this announcement with your Meeting and anyone who might be interested in attending PacYM’s Virtual Annual Session 2020.

A Message from the Presiding Clerk

May 30, 2020
Dear Friends,

Once again our country is reeling from the deaths of Persons of Color.  These are persons who are too often seen as less than, not worthy of life, respect, or the presumption of innocence by those with less melanin in their skin.  I lift up the recent names of George Floyd, Breona Taylor, Ahmaud Arbery, and so many for whom no video footage is available.

Friend, deal plainly with yourselves, and let the eternal light search you, and try you, for the good of your souls; for this will deal plainly with you; it will rip you up, lay you open, and make all manifest that lodgeth in you; the secret subtlety of the enemy of your souls, this searcher and tryer will make manifest.
Margaret Fell 1614-1702

As Quakers are we hearing the call from God to witness racism, feeling the injustice in our bodies and then discerning ways to live into mending the harm?  We cannot be silent or complacent.  By virtue of our faith we are called to witness to white supremacy, domination, and disregard for humanity.   We are called to discern how we will live and speak so that all people have the space and air and choices that we all have been given by God.  

We must look consciously for and weed out the ways within the Religious Society of Friends of the Truth that constrict us in patterns of oppression or silencing of other human beings.  I ask that we reflect deeply, ask for guidance, and follow that guidance.

Sandy Kewman, Presiding Clerk of Pacific Yearly Meeting

O Lord, thou hast searched me, and known me.
For there is not a word in my tongue, but, lo, O Lord, thou knowest it altogether.
Search me, O God, and know my heart: try me, and know my thoughts:
And see if there be any wicked way in me, and lead me
in the way everlasting.

 Psalm 139: 1, 4, 23-24 KJV

Proposed Contact Management System Demonstration

Sunday March 1, 2020, 4:30-6:00 PM

Pacific Yearly Meeting’s Communications Committee will be bringing a proposal to the upcoming meeting of Representative Committee to implement and fund a contact management system. The system (called Salesforce NPSP) would help us communicate more easily with one another.  This system can be used to develop directories, email distribution lists, and identify contact information for people in particular roles or with particular characteristics (think: “all parents of children between the ages of X and Y”, or “all treasurers of MM”).

The demonstration will be was led by Espenshade Consulting, a Quaker-owned consulting firm who assisted Philadelphia Yearly Meeting with their Salesforce implementation.  

The demonstration, which occurred March 1 via Zoom online meetings, was recorded and the recording is posted here. Be aware that there 15 seconds of silence at the beginning of the video.  The entire video is 1 hour 23 minutes.

Blessings,
Kate Watkins, Clerk of Communications Committee

Call to Representative Committee 2020

the theme of our Annual Session in July will be

 Radical Inclusivity:  Responding to the Persistent and Insistent Love of God 

WHEN/WHERE:

RepCom will be hosted by Quaker Oaks Farm (QOF), meeting at the Visalia Friends’ Meetinghouse (VFM) on the ancestral land of the Wukchumni Tribe from 6pm on Friday, March 6, through Saturday March 7 and continuing to Sunday March 8 if necessary.

REGISTRATION:

Please register for RepCom by SATURDAY, FEBRUARY 15 by filling out the form on the PYM website:

www.pacificyearlymeeting.org/committee-newsletters-and-reports/representative-committee/2020-repcom-reports-and-minutes/

 (Persons registering after Friday February 15 cannot be assured of overnight hospitality.)

Before coming to RepCom, please review the advance documents on the website carefully.

HOSPITALITY:

Overnight accommodations will be provided in nearby homes and there is plenty of camping and floor sleeping space available at QOF, adjacent to VFM There are also inexpensive hotels/Airbnbs in Visalia and Exeter. Friday dinner through Sunday lunch will be provided (along with snacks/tea/coffee) for a suggested donation to QOF of $40. Please note any food restrictions in your registration.

TRAVEL & REIMBURSEMENT: 

Visalia is easily accessible by car, bus, or train and shuttles to the Meetinghouse will be provided. Travel expenses of officers, clerks, and Representative Committee members (Monthly Meetings’ representatives to PYM) are reimbursed 25¢ per mile for round trip road atlas mileage between the member’s Home Meeting and the location of the Meeting being attended or actual expenses up to $.25 per mile. Round trip travel from Mexico or Hawaii is reimbursed up to $600. Members are encouraged to reduce costs by taking advantage of special bargain rates (early reservation, two for one, special offers, etc.).  

PRESENTING AND REPORTING:

Please submit written reports by February 15 to Sharon Gates, Assistant to the Clerk (email address below).  Guidelines for reports are on the PYM web page. Reports sent after 2/15 might not be posted prior to RepCom. Contact Sandy Kewman, Presiding Clerk (email address below) if your committee is presenting at RepCom. 

Interest Groups at the 2020 Annual Session

The process for getting Interest Groups scheduled for Annual Session is on the PYM website. Please submit your proposals by Sunday, March 8 to Sharon Gates, Assistant to the Clerk (email address below).

Junior Yearly Meeting:  The youth leadership of Junior Yearly Meeting (JYM) and JYM  Adult Committee members will  meet at QOF March 6-8 to plan for JYM 2020 at Walker Creek Ranch. JYM planners look forward to worshiping and sharing meals with Friends attending RepCom.  If you have questions, please contact the clerk of the JYM Adult Committee, Dan Strickland danstrickland2001@yahoo.com.

Sandy Kewman, Presiding Clerk of PYM, will preside at RepCom. She and I will send you further information, including an agenda, in one or more follow-up mailings. 

Questions for the Presiding Clerk? Contact Sandy at PYMclerk@gmail.com

We look forward to seeing you in Visalia,
Sharon Gates, Assistant to the Clerk
PYMAssistanttotheClerk@gmail.com