2020 RepCom Reports and Minutes

Pacific Yearly Meeting’s 2020 Representative Committee meeting (“RepCom”) took place March 6-8, 2020, in Visalia, California, at the Visalia Meeting House hosted by Quaker Oaks Farm.

The all-in-one Packet of Advance Materials contains the Clerk’s Call to RepCom 2020 and those committee reports that had been submitted by the Feb 15 deadline.  This page contains additional information about the meeting as well as links to the reports individually.  After RepCom the minutes will be posted here and also on the PYM Minutes page. For general information about Representative Committee and links to records from other years’ meetings, see the RepCom pages.

Some Deadlines

  • REGISTRATION deadline was Saturday, Feb 15. Registration form was here.  Click here for a list of recommended nearby hotels.
  • REPORTS  deadline was Saturday, Feb 15Instructions are below.
  • BUDGET REQUESTS: RepCom is where we approve the Annual Session Budget as well as handle any mid-year General Budget augmentations. Requests should have been submitted to the Finance Committee well in advance of the Feb 15 report deadline.
  • INTEREST GROUPS FOR ANNUAL SESSION:  Sunday, March 8 (the end of RepCom) is the deadline for committees to submit seasoned proposals for Interest Groups at Annual Session 2020.  See  How to Schedule an Interest Group at Annual Session for details.

Clerk’s Call and Advance Materials

Minutes Packet

Committee and Officer Reports

Individual reports are linked below.  All of these can also be found in the Minutes Packet, above.  Most were in the all-in-one Packet of Advance Materials which was posted on Feb 21.  Those that didn’t make it into the advance packet are marked as such.

Reports from Outside Organizations and from PYM Representatives to Outside Organizations

Instructions for Authors of Documents for this Page

  • Officers, Committee Clerks and other authors of advance documents please do the following:
    • See the Guidelines for Reports to Representative Committee 2020 for more detailed style guidelines and a template Word file you may use.
    • Send in your report as a .doc or .docx file –or equivalent– (rather than as email text or .pdf).  This will help the Secretariat and Recording Clerks have access to the text and formatting as well as simplifying our document management process.  You are encouraged to use this template Word file.
    • Name your report file like this: CommitteeName-Report-to-RepCom-2020.doc or .docx.  For example:
      • Ministry-and-Oversight-Report-to-RepCom-2020.doc,
      • Latin-American-Concerns-Report-to-RepCom-2020-02-10.docx
      • Note that the names are quite long enough without adding the word “Committee”.
    • Email by Feb. 15, 2020 to the Assistant to the Clerk (Sharon Gates) <pymassistanttotheclerk@gmail.com>.
    • We will post your report here as a PDF that we will create from your .doc.
    • Documents received by the deadline (Feb. 15) will be assembled into an “advance packet” distributed electronically to all participants.  Documents received late will be more difficult for participants to find and may be overlooked.  So please submit your report by the deadline or earlier if you can manage it.

RepCom 2020 Announcement

Save the Date
PYM Representative Committee
March 6 – 8, 2020 in Visalia, CA

To download this announcement as a PDF, click here.

Representative Committee (RepCom) will meet on the ancestral land of the Wukchumni Tribe March 6 – 8, 2020 at Visalia Meetinghouse. Our gathering will be hosted by Quaker Oaks Farm (quakeroaksfarm.org). As you make your arrangements, please plan to arrive for Friday dinner, if possible. If we have not finished our business by Saturday dinner, we may need to continue into Saturday evening or even on Sunday, so please plan accordingly. Continue reading “RepCom 2020 Announcement”

News from Latin American Programs

The Latin American Concerns Committee calls your attention to two upcoming opportunities for you to become involved with Friends projects relating to Latin America and Latin Americans. The first is a program and dinner on March 23, 2019, in support of the  Undocumented Student Scholarship Project of Sacramento Friends Meeting.  The second is a one-week Teaching English Experience taking place in Antigua, Guatemala, January 3-11, 2020.   Continue reading “News from Latin American Programs”

Invitation to a Weekly Online Worship

Pacific Yearly Meeting Eldering Subcommittee of Ministry Committee

Invitation to a Weekly Worship with Attention to the Spiritual Wellness of Our Pacific Yearly Meeting

All Pacific Yearly Meeting Friends are invited to an ongoing online meeting for worship with attention to the wellbeing of our yearly meeting community.  Sponsored and hosted by the Eldering Subcommittee of Ministry Committee, with the endorsement of the Yearly Meeting Clerk, Sandy Kewman, and Assistant to the Clerk, Sharon Gates, this half-hour meeting for worship will be held on the Zoom video conferencing platform Wednesdays, 7:00 pm Pacific Time.  Dress code is casual.

How it works:  Download the Zoom app to your computer, tablet, or phone at  https://zoom.us/  At 7:00 pm on Wednesdays, enter the meeting number, or click on the link.  You can also participate by calling in on your telephone to one of the numbers below.  We will start in worship, so please mute your microphone or phone as soon as you enter, and remember to unmute if you have spoken ministry to share.  If you forget to mute, the member of the Eldering Subcommittee who is hosting may mute you. If you click “Gallery View,” you will be able to see everyone, Hollywood Squares style.  If not, you will see only one person on “Speaker View.” Gallery View feels more like meeting for worship. For technical assistance, please email Mica Estrada at cheerful.mica@gmail.com

Though skeptical about online worship at first, those of us who have tried it find this time together spiritually nourishing, and have come to look forward to Wednesday evenings with anticipation.

It is not expected that anyone will have perfect weekly attendance, but that the meeting will be kept by those who join in on any given Wednesday.

With Gratitude,

Eldering Subcommittee of M

 

Welcome to Pacific Yearly Meeting!

We’re a community of a wide variety of “unprogrammed” Friends (Quaker) Meetings in parts of Mexico and the western USA.  After decades of independence we recently became affiliated with Friends General Conference.  We’re used to calling ourselves PYM, but in FGC there is another PYM, Philadelphia Yearly Meeting, so we’re starting to say PacYM instead. 

Our book of Faith and Practice describes the beliefs of Friends, PacYM’s structures and processes, and the spiritual foundation of these processes and of our way of worship. We’re a year-round community, and we have a summer gathering we call “PYM Annual Session.” Western Friend is the official publication of Quakers in Pacific, North Pacific, and Intermountain Yearly Meetings.
Read more about Pacific Yearly Meeting…

Announcements and Quick Links (updated 08/24/2020)

BREAKING NEWS

The PYM Mutual Aid Project offers financial support and direct services for those whose lives have been shaken by the COVID-19 crisis.  We are looking to identify folks in need. If you as an individual, your Monthly Meeting, or local community needs our support, please visit our resources funding page where you will find contacts and additional information.

UPCOMING EVENTS

  • During this period of “social distancing” we invite you to consider the many opportunities for online worship listed at westernfriend.org.  Among these is PYM-sponsored WEEKLY ONLINE MEETING FOR WORSHIP, every Wednesday evening, 7:00-7:30 pm.
  • See the PYM CALENDAR PAGE for additional PYM-related EVENTS, including youth and intergenerational events. Monthly events for teens and a monthly support group for parents are also now taking place!

COMMITTEE NEWS

  • The Faith and Practice Revision Committee asks Monthly Meetings and other entities of the Yearly Meeting to review and provide feedback by June 30, 2020, on a draft revision of the section on “Death in the Meeting“. (5/4/2020)
  • The Website Team is experimenting with a new menu structure and other ways to make things easier to find on the website.  Please check out the new menus and send us your comments.  (4/16/2020)
  • ARCHIVE of OLDER COMMITTEE NEWS

GENERAL ANNOUNCEMENTS

  • ANNUAL SESSION 2020 took place online, July 10-15, 2020.  All information about the session can be found on the AS 2020 Information Page.
  • Young Adult Friends (YAFs) have applied for and received a grant from the PacYM Youth Programs Fund (Vogel Endowment) that seeks to empower all community members and provide various forms of assistance to those in need through a yearly meeting wide Mutual Aid Project. More information on how you or your meeting can get involved is listed here.
  • GRANTS available:
  • WEBSITE REVISIONS: We are actively working on the design of this website. Thank you for your patience and your feedback (send to pym.website@gmail.com).