Clerk’s Call to Pacific Yearly Meeting Annual Session
 July 23 to 28, 2021

Love and Justice:  Heeding the Spirit’s Power Within and Among Us

 “God, who made all, pours out his spirit upon all [people] in the world, in the days of his new covenant, yea, upon blacks and whites, Moors, and Turks, and Indians, Christians, Jews, and Gentiles, that all with the spirit of God, might know God and the things of God, and serve and worship him in his spirit and truth.”
George Fox

 “Here we have a prospect of one common interest from which our own is inseparable, that to turn all the treasure we possess into the channel of universal love becomes the business of our lives.”
John Woolman, “A Plea for the Poor”

As this is being written, we are holding a deep concern for the epidemic of racism―systemic and overt white supremacy in our country. The COVID 19 epidemic and global climate crisis have also greatly impacted Friends this year and many in our community have experienced loss, uncertainty and ongoing grief. And yet we know that these affect Friends in our Yearly Meeting in markedly different ways. Both COVID 19 and the climate crisis disproportionately affect Friends in the Black, Indigenous, People of Color (BIPOC) communities. We are called to move toward love and justice.

The virtual Annual Session 2021 of Pacific Yearly Meeting will be held July 23 to 28. Our keynote speakers are Avotcja Jiltonilro, a poet, storyteller and multi-instrumentalist from Strawberry Creek Friends Meeting and Gabriela Portillo Alvarado, a second year college student at the University of Pennsylvania and a Young Adult Friend from Sacramento Friends Meeting. These two women will share their poetry and will engage in a dialogue on the theme.

Together we will take the time to connect with the Power of the Spirit within us. The indwelling Spirit connects us to one another and to all of creation.

This interconnectedness requires us to reevaluate how we relate to one another. The dominant culture within our country and our Religious Society of Friends of the Truth has centered whiteness for too long. What acts of love and justice are necessary for us to re-center our Society to a place of justice, of love, for all? How do we begin to move from entitlement to humbly giving our energy to a different way of being? How do we grow our abilities to cherish one another and develop a culture of dignity within our Yearly Meeting and beyond? Ongoing learning, truth telling, and willingness to repair are needed to break the bonds of racism. Each of us can see a portion of Light, but we need all of us to see the way forward, guided by Spirit.

You are invited to the Pay as Led online Annual Session of Pacific Yearly Meeting July 23 to 28, 2021 from wherever you are tending your heart. When registration is open you will be able to choose which activities are right for you. Together at Annual Session we will seek the guidance of the Divine Spirit in worship, in learning, and in rejoicing together.

Sandy Kewman
Presiding clerk

Clerk’s Call to PacYM Representative Committee 2021

The theme of our Annual Session in July will be Love and Justice:  Heeding the Spirit’s Power Within and Among Us.

 WHEN/WHERE:

RepCom will be held virtually in 3 Zoom sessions Saturday February 27 and on Saturday March 6 (10:00-11:30 AM, 1:00-2:30 PM, and 3:30-5:00 PM). There will be a meeting of Monthly Meeting Representatives to PacYM from 7:00 to 8:30 PM on Friday, February 26.

REGISTRATION:

You must register for RepCom in order to receive the Zoom links.  Register by SUNDAY, FEBRUARY 14 by filling out the form on the PacYM website.

Before coming to RepCom, please review the advance documents on the website carefully.

PRESENTING AND REPORTING:

Please submit written reports by Monday, February 4 to Sharon Gates, Assistant to the Clerk (email address below).  Guidelines for reports are on the PacYM web page. Reports sent after 2/8 might not be posted prior to RepCom. In preparation for this summer, any business that committees, officers, or representatives to outside organizations intend to bring to Annual Session must be brought for a first reading to RepCom. Contact Sandy Kewman, Presiding Clerk (email address below) if your committee wishes to present at RepCom. 

INTEREST GROUPS AT THE 2021 ANNUAL SESSION

The process for getting Interest Groups scheduled for Annual Session is on the PYM website at www.pacificyearlymeeting.org/2017/documents/how-to-schedule-an-interest-group-at-pym-annual-session/. Please submit your proposals by Sunday, March 7.

JUNIOR YEARLY MEETING:  Plans for meetings of the youth leadership of Junior Yearly Meeting (JYM) and JYM  Adult Committee to plan the JYM Annual Session program are in progress.  If you have questions, please contact the clerk of the JYM Adult Committee, Dan Strickland danstrickland2001@yahoo.com.

Sandy Kewman, Presiding Clerk of PYM, will preside at RepCom. She and I will send you further information, including an agenda, in one or more follow-up mailings. 

If you have questions for the Presiding Clerk, contact Sandy at PYMclerk@gmail.com.

We look forward to seeing you,Sharon Gates, Assistant to the Clerk, assistanttotheclerk@pacificyearlymeeting.org

Clerks Call to RepCom 2021 (this page as a PDF)

2021 RepCom Reports and Minutes

Pacific Yearly Meeting’s 2021 Representative Committee meeting (“RepCom 2021”) will take place Feb 26 & 27 and March 6, 2021, via Zoom. This page contains information and materials for those attending RepCom 2021. For information about Representative Committee in general see the RepCom pages.

Quick Links

  • Advance Materials
  • The Zoom link was shared by email to those who register.  An email was sent out on Feb 20 to those who registered by the Feb 19 deadline.  Check your inbox for mail from pymassistanttotheclerk@gmail.com.

Overview

This year’s meeting of PacYM Representative Committee (RepCom) will be unlike anything we have done before. As always, everyone in PacYM is invited to RepCom–you don’t need to be your Monthly Meeting’s representative and you don’t need to be serving the Yearly Meeting in any particular role. New this year is that RepCom will be held virtually on Zoom (like so many things are these days) and the schedule will be very different from previous RepComs. In order to make good use of our time and not over-Zoom ourselves, we will meet on 2 successive Saturdays:  February 27 and March 6. The times have not been finalized, but we are planning three 90-minute sessions each day:  one in the morning and two in the afternoon. We will have substantial breaks between meetings. In addition, there will be a meeting of Monthly Meeting Representatives on the evening of Friday, February 26 (exact time TBD).
 
The theme of this summer’s Annual Session will be “Love and Justice:  Heeding the Spirit’s Power Within and Among Us.” The theme is further explained in the Clerk’s Call to Annual Session 2021In preparation for this summer, any business that committees, officers, or representatives to outside organizations intend to bring to Annual Session must be brought for a first reading to RepCom. The deadline for reports to RepCom will be  Monday, February 8 and proposals for Interest Groups at Annual Session are due by midnight on Sunday, March 7.

Some Deadlines

Registration

  • The registration deadline was extended to Feb 19 and registration is now closed.  If you feel you should be allowed to register late, please email the Assistant to the Clerk at assistanttotheclerk@pacificyearlymeeting.org.

Advance Materials

  • Packet of Advance Materials  This all-in-one PDF includes the Clerk’s Call, the schedule, and all committee and representative reports below that were submitted by the deadline.

Additional Materials

Committee and Officer Reports

All the committee, officer and representative reports below are also contained in the Advance Packet (a single PDF) except those indicating otherwise.

Representatives Reports

Reports from our Representatives and Observers to Outside Organizations.  These are also in the Advance Packet.

News from Outside Organizations

Newsletters and other communications coming directly from outside organizations to which PYM sends Representatives or Observers.  Because of their size, these documents are not included in the Advance Packet.

Minutes Packet

  • In a break with past practice, minutes for this meeting will only be posted (when they are ready) on the PYM Minutes page.  That is where you will find minutes for not only this meeting but all other RepCom and Annual Session meetings as well.

Deadlines that Have Passed

  • REPORTS  deadline was Monday, Feb 8. Instructions are below.
  • REGISTRATION deadline was Friday, February 19.  See above for a message about possible late registration.
  • BUDGET REQUESTS: RepCom is where we approve the Annual Session Budget as well as handle any mid-year General Budget augmentations. Requests should have been submitted to the Finance Committee well ahead of the Feb 8 report deadline.

Instructions for Authors of Documents for this Page

  • Officers, Committee Clerks and other authors of advance documents please do the following:
    • See the Guidelines for Reports to Representative Committee 2021 for more detailed style guidelines and a template Word file you may use.
    • Send in your report as a .doc or .docx file –or equivalent– (rather than as email text or .pdf).  This will help the Secretariat and Recording Clerks have access to the text and formatting as well as simplifying our document management process.  You are encouraged to use this template Word file.
    • Name your report file like this: CommitteeName-Report-to-RepCom-2021.doc or .docx.  For example:
      • Ministry-Report-to-RepCom-2021.doc,
      • Latin-American-Concerns-Report-to-RepCom-2021.docx
      • Note that the names are quite long enough without adding the word “Committee”.
    • Email by Feb. 8, 2021 to the Assistant to the Clerk (Sharon Gates) <pymassistanttotheclerk@gmail.com>.
    • We will post your report here as a PDF that we will create from your .doc.
    • Documents received by the deadline (Feb. 8) will be assembled into an “advance packet” distributed electronically to all participants.  Documents received late will be more difficult for participants to find and may be overlooked.  So please submit your report by the deadline or earlier if you can manage it.

Welcome to Pacific Yearly Meeting!

We’re a community of a wide variety of “unprogrammed” Friends (Quaker) Meetings in parts of Mexico and the western USA.  After decades of independence we recently became affiliated with Friends General Conference.  We’re used to calling ourselves PYM, but in FGC there is another PYM, Philadelphia Yearly Meeting, so we’re starting to say PacYM instead.

Our book of Faith and Practice describes the beliefs of Friends, PacYM’s structures and processes, and the spiritual foundation of these processes and of our way of worship. We’re a year-round community, and we have a summer gathering we call “PYM Annual Session.” Western Friend is the official publication of Quakers in Pacific, North Pacific, and Intermountain Yearly Meetings.
Read more about Pacific Yearly Meeting…

Announcements and Quick Links (updated 2/26/2021)

BREAKING NEWS

  • PacYM welcomes our new Youth Programs Coordinator, Keenan Lorenzato, who will begin in that role on March 15. Learn about Keenan here. (2/26/2021)
  • The dates for Annual Session 2021 have been set: July 23-28, 2021.  See the Clerk’s Call to Annual Session 2021 and the AS 2021 Information Page for more information. (2/4/2021)

UPCOMING EVENTS

  • Representative Committee meetingonline Feb 26&27 and March 6, 2021
    • All are welcome.  See RepCom 2021 info page for more info.
    • Deadline for proposals for Interest Groups at Annual Session coincides with the end of RepCom: March 7, 2021.  See Instructions.
  • See the PYM CALENDAR PAGE for additional PYM-related EVENTS, including youth and intergenerational events. Every other month events for teens and a bi-monthly support group for parents are also now taking place!

COMMITTEE NEWS

  • The Secretariat Clerk has finished scanning PacYM minutes from 1969 through 2000.  This means that nearly all PacYM minutes since its founding in 1947 are now available for browsing on the PacYM Minutes page.  We’re still working to fill the few remaining gaps.  (11/24/2020)
  • ARCHIVE of OLDER COMMITTEE NEWS

GENERAL ANNOUNCEMENTS

  • Threshing Session on a Recommendation for a Paid Administrative Position to Support the Work of PacYM, Saturday Feb 6, 2021, 3:00 – 4:30 PM PST. Notes from the Threshing Session can be found here.
    • From Faith & Practice: If extended preliminary exploration is needed, threshing sessions may be appropriate. Threshing sessions derive their name from the assumption that through them the chaff might be separated from the grain of truth, clearing the way for later action on the issue. However, no corporate decisions are made at such meetings.
      The draft position paper has been disseminated to Monthly Meeting Representatives and Monthly Meeting Clerks in PacYM. The intention of this threshing session is to further explain and develop the concept of a paid administrative support position, to examine the need for the position within our Yearly Meeting, the cost, and the data that have been gathered from other Yearly Meetings. The goal of this session is to hear from the Yearly Meeting community. More information (including the Zoom link) is available here.
  • ANNUAL SESSION 2020 took place online, July 10-15, 2020.  All information about the session can be found on the AS 2020 Information Page.
  • Young Adult Friends (YAFs) have applied for and received a grant from the PacYM Youth Programs Fund (Vogel Endowment) that seeks to empower all community members and provide various forms of assistance to those in need through a yearly meeting wide Mutual Aid Project. More information on how you or your meeting can get involved is listed here.
  • GRANTS available:
  • WEBSITE REVISIONS: Thank you for your patience with the website.  Please send us your feedback and suggestions for the website:  WebsiteEditors@pacificyearlymeeting.org.