Zoom Video Conferencing Available for PYM Business

Dear PYM Committee Clerks, Officers, and Reps,

We have a Zoom (video conferencing) account available for PYM-related business.

If you would like to request to schedule a zoom time block, contact the Assistant to the Clerk at <pymassistanttotheclerk@gmail.com>.

Include the following information:
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Evaluation of PYM Youth Programs — Responses Requested by 12/30/18 from Individuals, Meetings, Committees, Organizations, and other Groups

Dear Friends throughout Pacific Yearly Meeting,

**Please share this widely and encourage others to respond**

The PYM Youth Programs Committee (YPCC) is taking time to reflect on the expectations of the Youth Programs Coordinator (YPC) position, the roles of the committee and coordinator, and how to improve PYM’s ability to effectively operate as an employer. For these reasons, we are sending this invitation to participate in our program evaluation along with the announcement of Alyssa Nelson’s resignation from the YPC position.

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Status Report on Annual Session Minutes Packets

Short summary:

Draft packets of Annual Session Minutes and Reports are now available for the years 2018 and 2013-2016.   Update: We have also just published DRAFT packets of the Representative Committee Minutes and Reports for the years 2013-2017, as well as a DRAFT summary list of all PYM Minutes of Action for all years 2001-2018.

Your feedback on these DRAFT packets would be appreciated before they are considered final.

The full report:

Pacific Yearly Meeting has a long tradition of  assembling the records (that is, the minutes and all of the committee reports) after each Annual Session into a “packet”.  This packet (running up to 100 pages or more in recent years) would be sent to Clerks (or their designees) of Monthly Meetings, Worship Groups and Preparatory Meetings as well as to PYM’s officers and committee clerks.  The same process would be followed for each meeting of Representative Committee.

Historically the packets were, of course, paper documents.  That began to change in 2001 when the first electronic packet (a PDF file) was published on the PYM website (which, I believe, wasn’t even official yet).  Since then PYM has gradually shifted from paper to electronic distribution, with both formats co-existing until 2012.  I like to say that PYM “successfully weaned itself off of paper” in 2012, for I believe that was the last year that a paper packet was printed.

At the same time, however, the process for collecting the electronic records into a single PDF file had, unfortunately, not yet been institutionalized.  As a result of a personnel change, institutional memory was lost.  Annual Session records for the years 2013 through 2016 were never assembled into packets.  They were only published as separate “items” (web posts or PDF files) on the website:  one item for each plenary session (9 or 10 posts or PDFs) and one or more “items” for each committee report (as many as 28, not including redundant or extraneous files that were also posted on the website each annual session).   Having the minutes and reports exist in dozens of separate files, and very irregularly organized files at that, has made reference to the minutes since 2013 very tedious and error prone.  Searching “the minutes” for particular items of interest is extremely difficult and frustrating.

Over the past year your Secretariat Clerk (myself) has been on a personal crusade to start publishing electronic Minutes and Reports Packets again.

I am happy to report that with the hard work of the Presiding Clerk, Diego Navarro, and the Recording Clerks, Jim Anderson and Sharlene Roberts-Caudle, we managed to publish electronic packets for the 2017 and 2018 Annual Sessions.  This involved a lot of research into past practices (which are very “uneven”, to say the least) and an unbelievable number of small arbitrary decisions about organization, formatting, referencing, and so forth.

I am even happier to report that, propelled by the momentum generated by finalizing the 2018 packet,  I have also finally pulled together draft packets for each of the “missing years,” 2013 through 2016.  In addition to the above mentioned people, past Clerk Steven Smith and Recording Clerks Julie Harlow, Amy Cooke, Stephen McNeil and Leslie Zondervan-Droz were also drafted into this reconstruction effort.  For these past years we don’t have the flexibility to change the content or format of the constituent “items”, but we do have some control over how they are combined and presented.  Also, some material is still being tracked down (in particular the 2014 and 2015 Meeting for Memorials names).

I invite the PYM community to examine these DRAFT packets which I uploaded yesterday.  (Update: DRAFT RepCom minutes packets have also been uploaded for 2013-2017.  Also a DRAFT summary list of all PYM Minutes of Action for all years 2001-2018. )  I welcome feedback on the “packet” aspects: the title page, table of contents, Preface and the List of Action Minutes are all artifacts of combining the “items” into a packet.  So is the choice of which “reports” to include as attachments.  Tell me what “works for you” and what you would like to “see improved”.  What makes for a useful packet?  Also, of course, if you see any glaring errors or omissions, let me know of those too.  I’m sure there are some.

In service, George Mills, PYM Secretariat Clerk (Communications Committee), PYMSecretariat@gmail.com, November 2, 2018.  (Updated Nov 11, 2018)

 

Launch of the Faith and Practice Revision Process – A Request

Dear Friends,

The Faith and Practice Revision Committee invites you to engage in the “rolling revision” process of prayerfully discerning how our Faith and Practice can support meetings and individuals as we seek to live an authentic Quaker spirituality.  The first round of revisions is now ready for your consideration.

We request that monthly meetings and other bodies review the proposed revisions together and send us those points upon which they found unity. If no unity is found, a brief description of the feel of the meeting is welcome. We anticipate that this process will occur three (or so) times per year, as new revised pieces are presented.

For Summer/Fall of 2018, there are three pieces to consider. The first segment is a revision to our advices and queries on “Reaching Out.”  The second is a new section on Leadings. The third describes the positions and roles of the Youth Programs Coordinator and the Youth Programs Coordinating Committee.  This will also be a new section to Faith and Practice.

Below you will find links to each of these sections, with instructions and the proposed text for each piece.

These same links and a fuller description of the “rolling revision process” can also be found on the F&P Revision Committee’s PYM webpage.

We would like to have responses to these three pieces by October 15, 2018. December 1, 2018.  Tracked changes, a scan of written edits, or other form of meeting response can be sent to:   PYM.FPRevision@gmail.com

Thank you.

The Faith and Practice Revision Committee

 

Racial Justice Resources

The following resources on racial justice are recommended by the Racial Justice Subcommittee of the Ministry and Oversight Committee.

Books

Menakem, Resmaa. 2017. My Grandmother’s Hands:  Racialized Trauma and the Pathway to Mending Our Hearts and Bodies

Author is a social worker who writes “Stop trying to address white supremacy through dialog. Don’t expect to change the world by teaching tolerance. Forget about changing attitudes. They all miss the mark.  Racism is not only about the head. It’s also about the body. The body is where we live. It’s where we fear, hope, and react; where we constrict and relax; and where we fight, flee, or freeze.This trauma doesn’t just affect African American bodies. White American bodies suffer their own historical trauma as well. So do the bodies of our police. We all need to recognize this trauma, metabolize it, work through it, and grow up out of it. Only in this way will we at last heal our bodies, our families, and the social body of our nation.  The process differs for African-American, European American, and police bodies. But all of us need to heal our racialized trauma—and, with the right guidance, all of us can.” https://www.resmaa.com/#book

Oluo, Ijeoma.  2018.  So you want to talk about race.

Ms. Oluo offers a contemporary, accessible take on the racial landscape in America, addressing head-on such issues as privilege, police brutality, intersectionality, micro-aggressions, the Black Lives Matter movement, and the “N” word. Perfectly positioned to bridge the gap between people of color and white Americans struggling with race complexities, Oluo answers the questions readers don’t dare ask, and explains the concepts that continue to elude everyday Americans.

Children’s Books

Lester, Julius. 2005.  Let’s Talk about Race

Our skin is just the covering of our body.  We are much more than our skin.  What is each one of our stories?  The art work is beautiful and the words will bring up many opportunities for readers to share their stories with each other.

Articles

DiAngelo, Robin.   “White Fragility” http://libjournal.uncg.edu/ijcp/article/view/249/116

Videos

Community expectations for PYM Annual Session 2018

Our Annual Session is a gathering of the Beloved Community where Friends labor and rejoice together in discerning the will of Spirit. For us to go deep into worship and community, we must create a safe and healthy container. Please use these reminders to make Annual Session a joyful occasion for all.

We ask that all Friends uphold the following expectations:

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Welcome to JYM 2018

Quick links for 2018 JYM:

 

Watch this page for …..

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Volunteer with JYM or Children’s Program at 2018 PYM Annual Session: Deadline extended until filled

Dear PYM Friends,

Can you think of a Friend who’d be a good fit to volunteer with children or teens at Annual Session? Please send this message to them!

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