Interim Youth Programs Coordinator

Dear Friends,

Youth Programs Coordinating Committee (YPCC) is happy to report that Rebekah Percy has been hired as the Interim Youth Programs Coordinator.  She will begin work on March 23rd.  Rebekah is a member of La Jolla meeting and attender at Orange Grove.  She has attended PacYM since childhood and has served the yearly meeting in a variety of ways, most recently as co-clerk of YPCC for two years.  Her experience with the YPCC as well as her strong organizational and communication skills will serve the youth programs of the yearly meeting well.   Rebekah resigned from the YPCC on January 6 to address work-life balance issues and was not involved in the decision to release Javaughn. Rebekah can be reached at the YPC email address: pym.youthcoordinator@gmail.com starting March 23rd.

The Interim YPC position is intended to serve us through Annual Session and will end on August 31.  YPCC has created an Ad Hoc committee to address issues surrounding the YPC role and are requesting participation from youth, Racial Justice subcommittee, and Ministry and Oversight in this review process.  We hope this work will be completed by fall and a new YPC recruitment process will begin at that time.

Stay well,
Melissa Lovett-Adair, Clerk
Youth Programs Coordinating Committee

Spring Youth Service Learning Camp with Wukchumni Tribe, Quaker Oaks Farm, April 6-10, 2020

7th Annual Spring Youth Service Learning Camp
April 6-10, 2020
(Monday-Friday leading up to Easter weekend)
Quaker Oaks Farm
Visalia, CA, USA

A partnership of Quaker Oaks Farm, the Wukchumni Yokuts Tribe,
and Pacific Yearly Meeting Youth Programs

See the Quaker Oaks Farm website for details and online application.

Air fills our lungs and keeps us alive, yet it is taken for granted by many populations. Indigenous communities, however, appreciate the air as sacred. Today, California has some of the worst air pollution in the country. This year’s theme of Air builds from our previous camps and recent themes, Fire, Water and Earth, honoring the sacredness of all Beings. Join us as we explore the power and value of Air in traditional and contemporary practice. As the climate changes do we need new ways to care for the Air?

We will share our Histories and Love one another across Seeming Divides, all through Fun, Interactive Activities. Camp includes a service-learning project on the Land and a field trip.

WAYS TO HELP

  • POST THE FLYER at your Meeting House, School, Clubhouse, etc.
  • Know a potential camper?  HELP THEM APPLY online by 3/9.
  • DONATE
  • SHARE our Fundraising Appeal Letter
  • VOLUNTEER: Contact Melissa Lovett-Adair, chair@quakeroaksfarm.com
  • Request our model “Letter to Teachers” for a student who wants to take time off from school to participate in camp and/or get school credit
  • SPREAD this message among friends!

Campers: APPLICATION ONLINE NOW! Deadline 3/9/2020. There are only 30 spots available.  There is a question on this form where we ask you to tell us why we should select your application and what is important to you about getting to be a part of camp.

We enthusiastically invite middle school and high school aged youth (grades 6-12) to apply. No one will be turned away for lack of funds. Cost of camp is on a sliding scale ($0 – $500). Donations gratefully accepted.

Clerk’s Call to Annual Session 2020

Clerk’s Call to Pacific Yearly Meeting Annual Session
July 10 to July 15, 2020
Walker Creek Ranch

Radical Inclusivity:
Responding to the Persistent and Insistent Love of God 

Love one another.  As I have loved you, so must you love one another.” – John 13:34

Thus He whose tender mercies are over all His works hath placed a principle in the human mind, which one to exercise goodness towards every living creature; and this being singly attended to, people become tender-hearted and sympathizing…” – John Woolman, 1720-1772

We are being called at this time to wake up to God’s love for all beings and all of creation.  We are being called to notice and respond to the persistent and insistent love within each of us and all around us.   We are being called to cultivate and live that love for one another and the earth in all that we do. 

We are also being called to acknowledge how our culture within the Religious Society of Friends and the wider society normalizes and perpetuates domination and power over each other and over the natural world. We are being called to notice domination in all that we do and to speak truth to it.  This domination takes many forms, both willful and inadvertent, conscious and unconscious. Domination is in play when some persons are more valued than others and when power over others is celebrated and practiced.  Domination is at work when our earth is used mindlessly and abused in the name of progress.

      Early Friends called attention to ‘disorderly walking’ and labored with one another in worship, prayer, and mindful speech to wake up to the ways in which their daily lives were harmful to their own hearts and souls and that of others and to the earth.  Those who are part of the Dominant culture must examine our privilege and entitlement through reflection, reading and most importantly through dialogue and friendships. Collectively, we Friends who bring to our yearly meeting a kaleidoscope of identities and experiences require community with one another to discern the ‘love of truth’ within our lives. Today we need one another to acknowledge the harm we do to each other and to the earth. Commitment to learning a better way, to being in right relationship with each other and with our earth is needed.  This means all of us have choices in every moment, to begin anew, to go deeper.

      What might this look like?  During Annual Session we will explore together.  We will ground ourselves in the light of Divine Spirit and in our bodies.  We will listen deeply to one another.  We will notice when power over another is employed rather than with each other.  We will notice and respond to each other out loud and with grace.  “While my intent was no harm, the effect did harm.”  “I see the harm”, “I see your hurt.”  “Thank you for telling me.” “Thank you for your faithfulness.”  “I want to find a way forward. “I want to walk this path with you (of reconciliation… or learning)”

            We are fortunate to invite Mica Estrada to share her experience and wisdom this year at Annual Session as our keynote speaker.  Mica is a member of Strawberry Creek Friends Meeting.   She is a Social Psychologist whose early work focused on conflict resolution, forgiveness, and problem solving.  Mica’s current work on social influences that increase care of our planet and greater equity in the world of education are newer expressions of this same leaning toward reducing conflict and supporting the positive in our world.  Mica will speak about practicing radical inclusivity through staying awake to the spirit of love and kindness within each of us.

As we come together to worship and sink down into Divine Presence, Mica’s message will help us to let go of our wills, our ideas, our wants.  We will then be able to step into the river that unites us all.  That is where transformation begins.  Please come to PacYM’s Annual Session this coming July as we take this journey together.

Sandy Kewman
Presiding Clerk

 “I pray that we will sense more keenly the transformation that God wants to bring about in our time and learn how we can fully and joyfully dedicate ourselves to participating in the creation of an evolved humanity and a renewed world.  Then, as fully realized children of God, we can let go of the past and enter something entirely new.” – Marcelle Martin, Our Life is Love, p.191.


Call to Representative Committee 2020

the theme of our Annual Session in July will be

 Radical Inclusivity:  Responding to the Persistent and Insistent Love of God 

WHEN/WHERE:

RepCom will be hosted by Quaker Oaks Farm (QOF), meeting at the Visalia Friends’ Meetinghouse (VFM) on the ancestral land of the Wukchumni Tribe from 6pm on Friday, March 6, through Saturday March 7 and continuing to Sunday March 8 if necessary.

REGISTRATION:

Please register for RepCom by SATURDAY, FEBRUARY 15 by filling out the form on the PYM website:

www.pacificyearlymeeting.org/committee-newsletters-and-reports/representative-committee/2020-repcom-reports-and-minutes/

 (Persons registering after Friday February 15 cannot be assured of overnight hospitality.)

Before coming to RepCom, please review the advance documents on the website carefully.

HOSPITALITY:

Overnight accommodations will be provided in nearby homes and there is plenty of camping and floor sleeping space available at QOF, adjacent to VFM There are also inexpensive hotels/Airbnbs in Visalia and Exeter. Friday dinner through Sunday lunch will be provided (along with snacks/tea/coffee) for a suggested donation to QOF of $40. Please note any food restrictions in your registration.

TRAVEL & REIMBURSEMENT: 

Visalia is easily accessible by car, bus, or train and shuttles to the Meetinghouse will be provided. Travel expenses of officers, clerks, and Representative Committee members (Monthly Meetings’ representatives to PYM) are reimbursed 25¢ per mile for round trip road atlas mileage between the member’s Home Meeting and the location of the Meeting being attended or actual expenses up to $.25 per mile. Round trip travel from Mexico or Hawaii is reimbursed up to $600. Members are encouraged to reduce costs by taking advantage of special bargain rates (early reservation, two for one, special offers, etc.).  

PRESENTING AND REPORTING:

Please submit written reports by February 15 to Sharon Gates, Assistant to the Clerk (email address below).  Guidelines for reports are on the PYM web page. Reports sent after 2/15 might not be posted prior to RepCom. Contact Sandy Kewman, Presiding Clerk (email address below) if your committee is presenting at RepCom. 

Interest Groups at the 2020 Annual Session

The process for getting Interest Groups scheduled for Annual Session is on the PYM website. Please submit your proposals by Sunday, March 8 to Sharon Gates, Assistant to the Clerk (email address below).

Junior Yearly Meeting:  The youth leadership of Junior Yearly Meeting (JYM) and JYM  Adult Committee members will  meet at QOF March 6-8 to plan for JYM 2020 at Walker Creek Ranch. JYM planners look forward to worshiping and sharing meals with Friends attending RepCom.  If you have questions, please contact the clerk of the JYM Adult Committee, Dan Strickland danstrickland2001@yahoo.com.

Sandy Kewman, Presiding Clerk of PYM, will preside at RepCom. She and I will send you further information, including an agenda, in one or more follow-up mailings. 

Questions for the Presiding Clerk? Contact Sandy at PYMclerk@gmail.com

We look forward to seeing you in Visalia,
Sharon Gates, Assistant to the Clerk
PYMAssistanttotheClerk@gmail.com

2020 Annual Session

Due to the Covid-19 pandemic Pacific Yearly Meeting’s 2020 Annual Session will not be an in-person gathering but will take “virtually” in various online programs and meetings over a longer period. The gathering was previously scheduled to take place July 10-15, 2020, at Walker Creek Ranch near Petaluma, CA, USA.  This year’s theme is “Radical Inclusivity:  Responding to the Persistent and Insistent Love of God“. See Clerk’s Call to 2020 Annual Session for more on the original plans. See the Clerk’s Announcement for more about the changes in store.

This page will contain information and documents related to the preparation for and conduct of the 2020 Annual Session as plans develop for conducting it (or some version of it) online. Afterwards any “outcomes” (e.g. epistles and minutes) will be posted here as well.  For information about PYM Annual Sessions in general, please see the Annual Session Information page.

Click on any item in the Table of Contents to jump to that section.

Advance Information

Clerk’s Call

Registration

  • Click here to register. (Opens in a new tab.)
  • Register by TBD to avoid late fees.
  • Apply by TBD for financial assistance.
  • Attendance fees list
  • Information about financial assistance and other ways to reduce the cost of attendance.

Some Deadlines for Annual Session 2020

  • INTEREST GROUP PROPOSALS: March 8. See How to Schedule an Interest Group at Annual Session.
  • APPLY TO VOLUNTEER WITH TEENS OR CHILDREN’S PROGRAM: TBD.  A fantastic way for adults to experience Annual Session and have your registration fees waived as well. Click here for more information and the application form.
  • BUDGET REQUESTS: TBD. Annual Session is where we approve next year’s general budget and any augmentations to current year’s general or annual session budgets. Send requests and input to Finance Committee in time for them to deliberate and prepare their report and budget proposals which FinCom must submit by TBD.
  • ATTENDANCE ASSISTANCE REQUEST: TBD.  Access the form from within registration.  Ensure your Meeting communicates their decision about their portion of contribution by TBD. M&O will communicate decisions to applicants on June 10.
  • REGISTRATION or CANCELLATION: TBD to avoid late fees. After June 12 registrations are subject to a 5% late fee and cancellations are subject to a $100 cancellation fee.
  • REPORTS: TBD. Committees, Officers and Representatives submitting reports for Annual Session should follow these Guidelines for Reports to Annual Session (updated for 2020).
  • POST-SESSION EVALUATION FOR ATTENDERS: TBD.  See below.

Advance Packet and Updates To It

PYM AS 2020 Packet of Advance Materials contains committee reports and other materials in preparation for Annual Session.  If you just want an individual report, you will find it below under Committee and Officer Reports.

  • PYM-AS-2020.Packet-of-Advance-Materials

Updates:  The following are reports and information that are either “new” (i.e. not in Advance Packet) or have been revised or corrected from the version in the Packet.

Information for specific age groups

  • Information for Registrants (all ages)
  • Children’s Program, including permission/medical forms and Welcome Letter to Parents/Guardians/Sponsors
  • Teens (Junior Yearly Meeting, aka JYM) including permission/medical forms
    • JYM’s “What to Expect for Parents/Sponsors” and the “Welcome Letter and What to Bring – Packing List”: see JYM 2020 page
    • Dance Theme 2020 is “TBD” … ALL AGES INVITED! Hosted by JYM.
  • Young Adult Friends (aka YAFs) and their pre-AS Retreat
  • Adults who work with youth (FRAPs, Teachers, Committee Members, Staff, other Volunteers)

Ride Sharing

  • There is a Google document online for people to offer or request rides. You can view and contribute to it here.

During the Session

Community Expectations

  • Community Expectations for All Attenders 2020
  • Walker Creek Ranch Site use policies

Schedules and Agendas

  • Schedule for AS 2020
  • Plenary Agendas for AS 2020
  • The Schedule Explained 2020
  • Interest Group Descriptions and Schedule 2020
  • JYM Schedule 2020

Daily Miracle

This is the bulletin that seems to miraculously appear each morning at Annual Session with schedules, announcements and other information pertinent to attenders as well as to Friends generally.

Keynote Speaker

Mica Estrada will be the keynote speaker. See the Clerk’s Call to AS 2020 (linked above) to learn more about Mica.

Site: Walker Creek Ranch


Committee/Officer Reports

Most of the reports below are also included in the all-in-one Advance Packet as well as in the final Minutes Packet.  Those that are not in the Advance Packet or are revised are marked “not in Advance Packet”.

Arrangements Committee

Children’s Program Committee

Communications Committee

Elder to Presiding Clerk

Faith and Practice Revision Committee

Finance Committee and Treasurer

Historian-Archivist

Junior Yearly Meeting (JYM) Adult Committee

Latin American Concerns Committee

Ministry and Oversight Committee

Naming Committee

Nominating Committee

  • Note: Nominating Slates are proposals brought for approval at Annual Session. They typically go through multiple revisions in the course of the session as additional nominees are found. See the Nominating Committee page for the final approved PYM Roster as of close of session and for any updates that have been posted since then.

Peace and Social Order Committee

PYM Holding Corporation

Quarterly Meetings Coordination Team

Racial Justice Subcommittee

Registrar

Statistical Clerk

Treasurer

  • See “Finance Committee and Treasurer” above

Unity with Nature Committee

Youth Programs Coordinating Committee and YP Coordinator

Reports from Outside Organizations and from PYM Representatives to Outside Organizations

Epistles from other Yearly Meetings

The following epistles (or excerpts from them) were read at various plenary sessions

American Friends Service Committee Corporation

Earthlight Bookstore

Evangelical Friends Church Southwest

Friends Bulletin Corp (Western Friend Magazine)

Friends Committee on Legislation of California

Friends Committee on National Legislation

Friends General Conference

Friends Peace Teams

Friends World Committee for Consultation

Quaker Earthcare Witness

Quaker Oaks Farm

Reunión General de los Amigos en México

William Penn House

Evaluation

If you attended all or part of the session, we hope you will fill out the 2020 Annual Session Evaluation Survey.  The deadline for submissions is TBD.

Epistles from PYM Annual Session

Minutes

  • PYM-AS-2020.Minutes-Packet (these are the final minutes and reports from the business sessions held at annual session.  Most of the committee reports are also included as attachments in this Packet.)

Contacts (2020)

General questions about PYM and Annual Session:
Sharon Gates, Assistant to the Clerk, pymassistanttotheclerk@gmail.com

Registrars: Lawrence Alderson (Orange County) and Brylie Oxlie,
PYM Registrar Gmail <pacificyearlymeetingregistrar@gmail.com>
Mailing Address to mail checks (made out to “Pacific Yearly Meeting”) for completed registrations: TBD
Last year it was PYM Registration; Joe Magruder; 1625 Curtis Street; Berkeley, CA 94702-1328.

Arrangements:
Bronwen Hillman, Clerk of Arrangements Committee <pym.arrangements@gmail.com>

Children’s Program: Clerk: Suellen Lowry suellenquaker@gmail.com

Coordinator: TBD
www.pacificyearlymeeting.org/youth/children/

Teens (Junior Yearly Meeting, aka JYM): Adult Co-Clerks of JYM:
TBD
www.pacificyearlymeeting.org/youth/jym/

Young Adult Friends (aka YAFs): www.pacificyearlymeeting.org/young-adult-friends/. TBD

Daily Miracle:
Secretariat Clerk: TBD <PYMSecretariat@gmail.com>
See Submission instructions if you have something you want to appear in the Miracle.

See more contacts on the Contact Us page

YPCC Evaluation Report to AS 2019

DOWNLOAD:

This post is linked from the YPCC web page.

 

WEB VERSION:

PYM Youth Programs Coordinating Committee
Program Evaluation Report 2019
(See also the summary of responses in appendix in linked PDF, above)

Summary

Responses to an online survey, sent to meetings and individuals in December 2018, provided clear support of the Youth Programs Coordinator (YPC)  and offered suggestions and critiques of the efforts of the YPC and the Youth Programs Coordinating Committee (YPCC). Respondents who have been active in regional events such as Annual Session and Quarterly Meetings were more knowledgeable regarding impacts on the youth programs and listed many positive changes observed since the program began. A desire for support of the children’s program and youth programs in monthly meetings was expressed. A concern that youth programs were not developing a spiritual foundation and that we address issues of racism, classism, sexism and ageism were also expressed. Respondents were divided regarding the question of hiring an administrative support person and focusing the YPC role on youth activities.  A majority of respondents support the cost of the YPC as money well spent, with some expressing concern regarding the impact of the cost on meeting budgets and limited impact seen at the monthly meeting level.

Continue reading “YPCC Evaluation Report to AS 2019”

Welcome Letter to Children’s Program Families 2019

Dear Children’s Program Families of Pacific Yearly Meeting:

Thank you for registering your child(ren) for Pacific Yearly Meeting’s 2019 Annual Session! The Children’s Program Committee looks forward to our joyous work of nurturing children and families at Annual Session.

Please read this letter thoroughly in preparation for our week together.

Last year we had a lot of fun and came together as a community to learn more about the Quaker Way. This year, we’ll continue taking advantage of outdoor education opportunities at the site and blending them with other forms of Quaker teaching and learning. And once again, we have an enthusiastic and skilled group of teachers and support staff. Continue reading “Welcome Letter to Children’s Program Families 2019”

Youth Programs Coordinating Committee Report to Annual Session 2019

Download:
Full Report: Youth Programs Coordinating Committee Report to Annual Session 2019 (PDF: 8 pages including appendices)

SUMMARY:
● Welcoming and Introducing our new YPC and Interest Group
● Farewell to Alyssa Nelson, past YPC
● State of the YPC Committee
● Program Evaluation from Winter 2018/2109
● Financial Notes:
○ Budget action item — request for augmentation for current FY
○ Budget notes — request for next year, submitted to Finance
○ Youth Programs Fund (interest from the Bob Vogel Endowment) Usage Report
○ Budget action item — proposal to change the administration of PYM budget lines 5288 and 2742 for young Friends travel into a contribution to the principal of the Bob Vogel Endowment
● Program items that the YPC and YPCC have been supporting
● Requests to Monthly Meeting Reps and PYM Committee Clerks
● Appendix

About David Johnson, Keynote Speaker at 2019 Annual Session

Pacific Yearly Meeting 2019 Annual Session attendees have the opportunity to hear David Johnson, our keynoter, speak on Saturday, July 13 at 11:15 am. David Johnson is a seasoned Friend, an activist and a pragmatic man who is being worked by the Divine. He lives in North Queensland, Australia with his wife, Trish, who will also be at Annual Session.

David grew up in Australia. As a young person he loved rocks and fossils and worked most of his life as a geologist in industry and in academia at James Cook University in Townsville, Australia. He wrote The Geology of Australia, which is now co-authored in its third edition. He left the university in 1998 to concentrate on the work of peacemaking.

David has a long history of peace and justice activism. In 1991, motivated by the first Gulf war, David with his wife Trish and several friends, started the Australian Campaign Against Arms Trade (ACAAT). He worked extensively with the International Campaign to Ban Landmines and with other weapons issues. Growing up in a culture of patriarchy and colonialism, David has come to understand the damage of bias and white privilege. For many years he has been walking with the Australia’s First Peoples and learning from them. When David travels, he makes it his practice to visit with the descendants of the indigenous peoples to respectfully request the opportunity to be present on the land of their ancestors.

In 2005 David was invited to give the James Backhouse lecture, a public talk on contemporary issues delivered at the annual gathering of Quakers in Australia. David’s title was “Peace is a Struggle”. He spoke about peace in our world as well as within each one of us and described how the outer search for peace and the inner search for peace fit together. He offered practices to experience this truth.

In 2008, David was one of the founders of the Silver Wattle Quaker Centre in Australia. This spiritual and practical venture arose from a concern that the modern Quaker faith is more fragile than many might believe, and not sufficiently grounded for us to carry the witness that will be called from us over the next decades.

More recently, David has been called to serve the Quaker community through writing and speaking. He is the author of A Quaker Prayer Life (2013), and Jesus, Christ, Servant of God: Meditations on the Gospel According to John (2017) from Inner Light Books. In May he led a retreat on John’s Gospel at Pendle Hill.

As our keynote speaker this year at Annual Session at Walker Creek Ranch, David will be speaking on the workings of the Light of Christ within each of us. Drawing on the spiritual perceptiveness of the first Quakers, he will ask us to encounter the spirituality under their 17th century language. He is an example of a Quaker activist who finds his spiritual sustenance in private prayer and worshipping in community. It will be a gift to welcome him to our gathering.

Sandy Kewman, Clerk

Link to 2005 James Backhouse lecture “Peace is a Struggle”:  https://www.quakersaustralia.info/sites/aym-members/files/pages/files/2005%20Lecture.pdf