Interim Youth Programs Coordinator

Dear Friends,

Youth Programs Coordinating Committee (YPCC) is happy to report that Rebekah Percy has been hired as the Interim Youth Programs Coordinator.  She will begin work on March 23rd.  Rebekah is a member of La Jolla meeting and attender at Orange Grove.  She has attended PacYM since childhood and has served the yearly meeting in a variety of ways, most recently as co-clerk of YPCC for two years.  Her experience with the YPCC as well as her strong organizational and communication skills will serve the youth programs of the yearly meeting well.   Rebekah resigned from the YPCC on January 6 to address work-life balance issues and was not involved in the decision to release Javaughn. Rebekah can be reached at the YPC email address: pym.youthcoordinator@gmail.com starting March 23rd.

The Interim YPC position is intended to serve us through Annual Session and will end on August 31.  YPCC has created an Ad Hoc committee to address issues surrounding the YPC role and are requesting participation from youth, Racial Justice subcommittee, and Ministry and Oversight in this review process.  We hope this work will be completed by fall and a new YPC recruitment process will begin at that time.

Stay well,
Melissa Lovett-Adair, Clerk
Youth Programs Coordinating Committee

Spring Youth Service Learning Camp with Wukchumni Tribe, Quaker Oaks Farm, April 6-10, 2020

7th Annual Spring Youth Service Learning Camp
April 6-10, 2020 CANCELLED
(Monday-Friday leading up to Easter weekend)
Quaker Oaks Farm
Visalia, CA, USA

A partnership of Quaker Oaks Farm, the Wukchumni Yokuts Tribe,
and Pacific Yearly Meeting Youth Programs

See the Quaker Oaks Farm website for details and online application.

Air fills our lungs and keeps us alive, yet it is taken for granted by many populations. Indigenous communities, however, appreciate the air as sacred. Today, California has some of the worst air pollution in the country. This year’s theme of Air builds from our previous camps and recent themes, Fire, Water and Earth, honoring the sacredness of all Beings. Join us as we explore the power and value of Air in traditional and contemporary practice. As the climate changes do we need new ways to care for the Air?

We will share our Histories and Love one another across Seeming Divides, all through Fun, Interactive Activities. Camp includes a service-learning project on the Land and a field trip.

WAYS TO HELP

  • POST THE FLYER at your Meeting House, School, Clubhouse, etc.
  • Know a potential camper?  HELP THEM APPLY online by 3/9.
  • DONATE
  • SHARE our Fundraising Appeal Letter
  • VOLUNTEER: Contact Melissa Lovett-Adair, chair@quakeroaksfarm.com
  • Request our model “Letter to Teachers” for a student who wants to take time off from school to participate in camp and/or get school credit
  • SPREAD this message among friends!

Campers: APPLICATION ONLINE NOW! Deadline 3/9/2020. There are only 30 spots available.  There is a question on this form where we ask you to tell us why we should select your application and what is important to you about getting to be a part of camp.

We enthusiastically invite middle school and high school aged youth (grades 6-12) to apply. No one will be turned away for lack of funds. Cost of camp is on a sliding scale ($0 – $500). Donations gratefully accepted.

Clerk’s Call to Annual Session 2020

Clerk’s Call to Pacific Yearly Meeting Annual Session
July 10 to July 15, 2020
Walker Creek Ranch

Radical Inclusivity:
Responding to the Persistent and Insistent Love of God 

Love one another.  As I have loved you, so must you love one another.” – John 13:34

Thus He whose tender mercies are over all His works hath placed a principle in the human mind, which one to exercise goodness towards every living creature; and this being singly attended to, people become tender-hearted and sympathizing…” – John Woolman, 1720-1772

We are being called at this time to wake up to God’s love for all beings and all of creation.  We are being called to notice and respond to the persistent and insistent love within each of us and all around us.   We are being called to cultivate and live that love for one another and the earth in all that we do. 

We are also being called to acknowledge how our culture within the Religious Society of Friends and the wider society normalizes and perpetuates domination and power over each other and over the natural world. We are being called to notice domination in all that we do and to speak truth to it.  This domination takes many forms, both willful and inadvertent, conscious and unconscious. Domination is in play when some persons are more valued than others and when power over others is celebrated and practiced.  Domination is at work when our earth is used mindlessly and abused in the name of progress.

      Early Friends called attention to ‘disorderly walking’ and labored with one another in worship, prayer, and mindful speech to wake up to the ways in which their daily lives were harmful to their own hearts and souls and that of others and to the earth.  Those who are part of the Dominant culture must examine our privilege and entitlement through reflection, reading and most importantly through dialogue and friendships. Collectively, we Friends who bring to our yearly meeting a kaleidoscope of identities and experiences require community with one another to discern the ‘love of truth’ within our lives. Today we need one another to acknowledge the harm we do to each other and to the earth. Commitment to learning a better way, to being in right relationship with each other and with our earth is needed.  This means all of us have choices in every moment, to begin anew, to go deeper.

      What might this look like?  During Annual Session we will explore together.  We will ground ourselves in the light of Divine Spirit and in our bodies.  We will listen deeply to one another.  We will notice when power over another is employed rather than with each other.  We will notice and respond to each other out loud and with grace.  “While my intent was no harm, the effect did harm.”  “I see the harm”, “I see your hurt.”  “Thank you for telling me.” “Thank you for your faithfulness.”  “I want to find a way forward. “I want to walk this path with you (of reconciliation… or learning)”

            We are fortunate to invite Mica Estrada to share her experience and wisdom this year at Annual Session as our keynote speaker.  Mica is a member of Strawberry Creek Friends Meeting.   She is a Social Psychologist whose early work focused on conflict resolution, forgiveness, and problem solving.  Mica’s current work on social influences that increase care of our planet and greater equity in the world of education are newer expressions of this same leaning toward reducing conflict and supporting the positive in our world.  Mica will speak about practicing radical inclusivity through staying awake to the spirit of love and kindness within each of us.

As we come together to worship and sink down into Divine Presence, Mica’s message will help us to let go of our wills, our ideas, our wants.  We will then be able to step into the river that unites us all.  That is where transformation begins.  Please come to PacYM’s Annual Session this coming July as we take this journey together.

Sandy Kewman
Presiding Clerk

 “I pray that we will sense more keenly the transformation that God wants to bring about in our time and learn how we can fully and joyfully dedicate ourselves to participating in the creation of an evolved humanity and a renewed world.  Then, as fully realized children of God, we can let go of the past and enter something entirely new.” – Marcelle Martin, Our Life is Love, p.191.


Call to Representative Committee 2020

the theme of our Annual Session in July will be

 Radical Inclusivity:  Responding to the Persistent and Insistent Love of God 

WHEN/WHERE:

RepCom will be hosted by Quaker Oaks Farm (QOF), meeting at the Visalia Friends’ Meetinghouse (VFM) on the ancestral land of the Wukchumni Tribe from 6pm on Friday, March 6, through Saturday March 7 and continuing to Sunday March 8 if necessary.

REGISTRATION:

Please register for RepCom by SATURDAY, FEBRUARY 15 by filling out the form on the PYM website:

www.pacificyearlymeeting.org/committee-newsletters-and-reports/representative-committee/2020-repcom-reports-and-minutes/

 (Persons registering after Friday February 15 cannot be assured of overnight hospitality.)

Before coming to RepCom, please review the advance documents on the website carefully.

HOSPITALITY:

Overnight accommodations will be provided in nearby homes and there is plenty of camping and floor sleeping space available at QOF, adjacent to VFM There are also inexpensive hotels/Airbnbs in Visalia and Exeter. Friday dinner through Sunday lunch will be provided (along with snacks/tea/coffee) for a suggested donation to QOF of $40. Please note any food restrictions in your registration.

TRAVEL & REIMBURSEMENT: 

Visalia is easily accessible by car, bus, or train and shuttles to the Meetinghouse will be provided. Travel expenses of officers, clerks, and Representative Committee members (Monthly Meetings’ representatives to PYM) are reimbursed 25¢ per mile for round trip road atlas mileage between the member’s Home Meeting and the location of the Meeting being attended or actual expenses up to $.25 per mile. Round trip travel from Mexico or Hawaii is reimbursed up to $600. Members are encouraged to reduce costs by taking advantage of special bargain rates (early reservation, two for one, special offers, etc.).  

PRESENTING AND REPORTING:

Please submit written reports by February 15 to Sharon Gates, Assistant to the Clerk (email address below).  Guidelines for reports are on the PYM web page. Reports sent after 2/15 might not be posted prior to RepCom. Contact Sandy Kewman, Presiding Clerk (email address below) if your committee is presenting at RepCom. 

Interest Groups at the 2020 Annual Session

The process for getting Interest Groups scheduled for Annual Session is on the PYM website. Please submit your proposals by Sunday, March 8 to Sharon Gates, Assistant to the Clerk (email address below).

Junior Yearly Meeting:  The youth leadership of Junior Yearly Meeting (JYM) and JYM  Adult Committee members will  meet at QOF March 6-8 to plan for JYM 2020 at Walker Creek Ranch. JYM planners look forward to worshiping and sharing meals with Friends attending RepCom.  If you have questions, please contact the clerk of the JYM Adult Committee, Dan Strickland danstrickland2001@yahoo.com.

Sandy Kewman, Presiding Clerk of PYM, will preside at RepCom. She and I will send you further information, including an agenda, in one or more follow-up mailings. 

Questions for the Presiding Clerk? Contact Sandy at PYMclerk@gmail.com

We look forward to seeing you in Visalia,
Sharon Gates, Assistant to the Clerk
PYMAssistanttotheClerk@gmail.com

2020 Annual Session Information

This is the information page for Pacific Yearly Meeting’s 2020 Annual Session, which occurred July 10 to 15, 2020.

Click on any item in the Table of Contents to jump to that section.

Epistle

  • Pacific YM 2020 Epistle
  • Note: Since Children’s Program and Junior Yearly Meeting were much abbreviated this year and did not run concurrently with the Adult session, there were no epistles from those groups.

Minutes


During the Session

A message from the Clerk (updated 7/12):
An Experiment in Learning for White Friends and Safeguarding Space for Friends of Color at Annual Session 2020 (as web page) (as PDF)

Schedules and Agendas

See also  AS LIVE 2020 for Zoom links and additional information for registered attenders only.

All of the following documents are either not in the Advance Packet or have corrections over what is in the Advance Packet.

Keynote Speaker

Mica Estrada gave the keynote on Saturday, July 11th at 10:30am this year at Annual Session.  We are deeply grateful to have had Mica speak to us at the Annual Session.  Following is an audio recording of her presentation: 

Here is the video recording:

Mica earned her doctorate in Social Psychology from Harvard University. She is an Associate Professor of Social and Behavioral Sciences at the Institute for Health and Aging at the University of California, San Francisco. Her teaching and research focuses on the ethnic populations who are historically underrepresented in higher education, are most vulnerable to impacts of climate change, and have potential to provide diverse and creative solutions to pressing challenges.

Mica is  a member of Strawberry Creek Friends Meeting in Berkley, CA. She serves on the Pacific Yearly Meeting Racial Justice and the Eldering Subcommittees. Mica also serves on the Geneva Quaker United National Committee, Mica’s spiritual development was informed by ‘The light within’ from an early age. It was a guiding principle of her life for many years even before she came to know Quakers. The writings of Parmahansa Yogananda, Daya Mata, Pema Chodron, Thomas Kelley, and Khalil Gibran have been instrumental in forming Mica’s spiritual practices. Mica follows her spiritual leading to make the world a kinder place.

The keynote began with a story appropriate for all ages. Children were invited to accompany their parents to the keynote for as long as they like.  

Zoom Information

 AS LIVE 2020Registered attenders check your email from pymassistanttotheclerk for the password to this page.  The AS LIVE 2020 page contains links to all the Zoom meetings and other materials for attenders only.

Advance Information

Clerk’s Call

Registration

Deadlines

Information for Specific Age Groups

  • Information for Registrants (all ages):  You will not be able to attend Annual Session offerings without registering.  Registration deadline was July 3.  Check whether late registration is still possible.
  • A brief Children’s Program will take place on Friday morning, July 10. The session will be 75 minutes, children will be divided by age into two groups: ages 4 to 7 or 8; and ages 8 or 9 to 12. If we have enough children for a second 75-minute session, it will occur from 11:00-12:15pm with the same fun-focused lesson plans. 
  • Teen Program (Junior Yearly Meeting, aka JYM). Teens will be leading intergenerational games on Saturday evening-we would love to see you there! The rest of JYM’s gatherings will take place the week/s following July 15. For more information on the teen schedule, please see our intergenerational calendar page here. We are still looking for a few (adult) Friendly Responsible Adult Presences (FRAPs) to work with and or hold the space for our youth.
  • Young Adult Friends (aka YAFs) program will start Friday evening. YAFs may still be able to register late and take part in the general Annual Sessions. Many YAFs will attend the YPCC interest group on Sunday evening to discuss our work on mutual aid within the yearly meeting. The rest of YAF activities will also take place the week/s following AS. See our intergenerational calendar page for more information.

Advance Packet

The Packet of Advance Materials is an all-in-one PDF containing (nearly all of the) committee reports and some other materials you will need.  If you just want an individual report, you will find it below under Committee and Officer Reports.

  • Packet of Advance Materials (posted 7/3) Note that the Schedule and the Interest Group listings have changed slightly from what is in the Advance Packet, so for those two documents use the versions linked below.

Updates:  The following are reports and information that are either “new” (i.e. not in the Advance Packet) or have been revised or corrected from the version in the Packet.

Committee/Officer Reports

The individual reports listed below are also (unless otherwise indicated) included in the all-in-one Advance Packet linked aboveIf you are submitting a late report please contact the Assistant to the Clerk.

Reports from Representatives to Outside Organizations

The individual reports below are also included in the all-in-one Advance Packet linked above.


Deadlines that Have Passed

 

Late Registration

 

  • “Normal” registration is closed (deadline was July 3).  To register late, send a request by email to pymregistrars@gmail.com.
  • Annual Session is Pay-as-Led this year, meaning you are invited to pay whatever amount you are led to pay to help cover PacYM’s costs.  A suggested range is $40-$60 for adults age 25 and over attending “full time”, and lesser amounts for those under 25.

Evaluations and Nominating Committee “Pink Sheet”

 

If you participated in all or part of the session, we hope you will fill out the 2020 Annual Session Evaluation Survey

If you participated in Worship-Sharing, please fill out the 2020 Worship-Sharing Evaluation Survey.

THE DEADLINE FOR EVALUATIONS WAS EXTENDED TO July 25, which has now passed.

Help the Nominating Committee match your gifts with needed service to the Yearly Meeting by filling out a “Pink Sheet” describing your skills and interests.

 


Contacts

These are contacts specifically related to Annual Session 2020.  More general contacts for PacYM can be found on the Contact-Us page.  Contacts for specific activities during Annual Session (e.g. Worship/Sharing, Affinity Groups, Games, etc) can be found in the Schedule Explained 2020 document linked here.

General questions about PYM and Annual Session:
Sharon Gates, Assistant to the Clerk, pymassistanttotheclerk@gmail.com

Registration:
Lawrence Alderson and Brylie Oxlie, Registrars: <pymregistrars@gmail.com>
Mailing Address for checks (made out to “Pacific Yearly Meeting”) for completed registrations:
Pacific Yearly Meeting Registrar
c/o Lawrence Alderson
10 Leeds Lane
Aliso Viejo, CA, 92656 <— note correction in Zip code 7/10 (was showing 92626)

Youth Programs:
Overall:  Rebekah Percy, Interim Youth Programs Coordinator: <pym.youthcoordinator@gmail.com> (Available for general youth-related questions.)
Children:  Suellen Lowry, Clerk of Children’s Program Committee: <suellenquaker@gmail.com> www.pacificyearlymeeting.org/youth/children/
JYM (teens): Dan Strickland, Clerk of JYM Adult Committee: <danstrickland2001@yahoo.com> www.pacificyearlymeeting.org/youth/jym/

Daily Miracle:  There will not be a “Daily Miracle” bulletin this year.  Program information will be on the website (on this page or, for registered attenders, on the password protected AS LIVE 2020 page).

Discourse (for Attenders only): See AS LIVE 2020 (a password protected page) for a link to Discourse.  Discourse is the place to share personal announcements you might have submitted to the Daily Miracle in other years.

Website:
Website Editors: <pym.website@gmail.com> to report errors or submit material for the website.

Zoom:
Andrea Harman, Zoom Coordinator: <ams573@alumni.psu.edu> for technical issues with Zoom

See more general PacYM contacts on the Contact Us page

 

YPCC Evaluation Report to AS 2019

DOWNLOAD:

This post is linked from the YPCC web page.

 

WEB VERSION:

PYM Youth Programs Coordinating Committee
Program Evaluation Report 2019
(See also the summary of responses in appendix in linked PDF, above)

Summary

Responses to an online survey, sent to meetings and individuals in December 2018, provided clear support of the Youth Programs Coordinator (YPC)  and offered suggestions and critiques of the efforts of the YPC and the Youth Programs Coordinating Committee (YPCC). Respondents who have been active in regional events such as Annual Session and Quarterly Meetings were more knowledgeable regarding impacts on the youth programs and listed many positive changes observed since the program began. A desire for support of the children’s program and youth programs in monthly meetings was expressed. A concern that youth programs were not developing a spiritual foundation and that we address issues of racism, classism, sexism and ageism were also expressed. Respondents were divided regarding the question of hiring an administrative support person and focusing the YPC role on youth activities.  A majority of respondents support the cost of the YPC as money well spent, with some expressing concern regarding the impact of the cost on meeting budgets and limited impact seen at the monthly meeting level.

Continue reading “YPCC Evaluation Report to AS 2019”

Welcome Letter to Children’s Program Families 2019

Dear Children’s Program Families of Pacific Yearly Meeting:

Thank you for registering your child(ren) for Pacific Yearly Meeting’s 2019 Annual Session! The Children’s Program Committee looks forward to our joyous work of nurturing children and families at Annual Session.

Please read this letter thoroughly in preparation for our week together.

Last year we had a lot of fun and came together as a community to learn more about the Quaker Way. This year, we’ll continue taking advantage of outdoor education opportunities at the site and blending them with other forms of Quaker teaching and learning. And once again, we have an enthusiastic and skilled group of teachers and support staff. Continue reading “Welcome Letter to Children’s Program Families 2019”

Youth Programs Coordinating Committee Report to Annual Session 2019

Download:
Full Report: Youth Programs Coordinating Committee Report to Annual Session 2019 (PDF: 8 pages including appendices)

SUMMARY:
● Welcoming and Introducing our new YPC and Interest Group
● Farewell to Alyssa Nelson, past YPC
● State of the YPC Committee
● Program Evaluation from Winter 2018/2109
● Financial Notes:
○ Budget action item — request for augmentation for current FY
○ Budget notes — request for next year, submitted to Finance
○ Youth Programs Fund (interest from the Bob Vogel Endowment) Usage Report
○ Budget action item — proposal to change the administration of PYM budget lines 5288 and 2742 for young Friends travel into a contribution to the principal of the Bob Vogel Endowment
● Program items that the YPC and YPCC have been supporting
● Requests to Monthly Meeting Reps and PYM Committee Clerks
● Appendix

About David Johnson, Keynote Speaker at 2019 Annual Session

Pacific Yearly Meeting 2019 Annual Session attendees have the opportunity to hear David Johnson, our keynoter, speak on Saturday, July 13 at 11:15 am. David Johnson is a seasoned Friend, an activist and a pragmatic man who is being worked by the Divine. He lives in North Queensland, Australia with his wife, Trish, who will also be at Annual Session.

David grew up in Australia. As a young person he loved rocks and fossils and worked most of his life as a geologist in industry and in academia at James Cook University in Townsville, Australia. He wrote The Geology of Australia, which is now co-authored in its third edition. He left the university in 1998 to concentrate on the work of peacemaking.

David has a long history of peace and justice activism. In 1991, motivated by the first Gulf war, David with his wife Trish and several friends, started the Australian Campaign Against Arms Trade (ACAAT). He worked extensively with the International Campaign to Ban Landmines and with other weapons issues. Growing up in a culture of patriarchy and colonialism, David has come to understand the damage of bias and white privilege. For many years he has been walking with the Australia’s First Peoples and learning from them. When David travels, he makes it his practice to visit with the descendants of the indigenous peoples to respectfully request the opportunity to be present on the land of their ancestors.

In 2005 David was invited to give the James Backhouse lecture, a public talk on contemporary issues delivered at the annual gathering of Quakers in Australia. David’s title was “Peace is a Struggle”. He spoke about peace in our world as well as within each one of us and described how the outer search for peace and the inner search for peace fit together. He offered practices to experience this truth.

In 2008, David was one of the founders of the Silver Wattle Quaker Centre in Australia. This spiritual and practical venture arose from a concern that the modern Quaker faith is more fragile than many might believe, and not sufficiently grounded for us to carry the witness that will be called from us over the next decades.

More recently, David has been called to serve the Quaker community through writing and speaking. He is the author of A Quaker Prayer Life (2013), and Jesus, Christ, Servant of God: Meditations on the Gospel According to John (2017) from Inner Light Books. In May he led a retreat on John’s Gospel at Pendle Hill.

As our keynote speaker this year at Annual Session at Walker Creek Ranch, David will be speaking on the workings of the Light of Christ within each of us. Drawing on the spiritual perceptiveness of the first Quakers, he will ask us to encounter the spirituality under their 17th century language. He is an example of a Quaker activist who finds his spiritual sustenance in private prayer and worshipping in community. It will be a gift to welcome him to our gathering.

Sandy Kewman, Clerk

Link to 2005 James Backhouse lecture “Peace is a Struggle”:  https://www.quakersaustralia.info/sites/aym-members/files/pages/files/2005%20Lecture.pdf