Finance Committee Travel Subsidy Recommendation

Finance Committee recommends a subsidy for Friends traveling to Annual Gathering in excess of 200 miles:

  • subsidy for those traveling over 200 miles by car pools of 3 persons or more $25.00/person
  • subsidy for those traveling over 400 miles by car pools of 3 persons or more $50.00/person
  • comparable subsidies for people traveling by bus or train, also based on distance.

The subsidy will be paid for by a $1.00 increase in assessment and a $5.00 increase in session fees for Friends in mainland U.S.

 

2013 Annual Session report – Treasurer

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Pacific Yearly Meeting

Treasurer’s Report-Narrative

Annual Session

July, 2013

PYM has two accounts; the General Account for all economic activity outside of the Session, and the Session Account. For both accounts, the fiscal year is October 1st through September 30th.

Items of Note

General Account

  • For the General Account, this report covers the years 2011-12 and year-to-date, 10/01/2012 through 06/30/2013.
  • Income from Monthly Meetings (#4101) for this fiscal year, as of 6/30/2013, is $112,214. Thank you!
  • In the current fiscal year, $4,000 has been moved from the Youth Program Reserve to the general account. The current (06/30/13) balance in the Youth Program Reserve is $13,383.
  • We have a $20,000 3-year loan to Friends House. The interest on this 3%, which is much better than any CD we can get at this time.
  • FGC Scholarship (#2735) is used to support Young Friends to attend FGC. This account now has a balance of $1,979, down from $20,460 in 2000.
  • On page 3 of the report, I’ve added Donations to Restricted Funds. Thank you!

Session Account

  • For the 2012 Session, income exceeded expenses by $20,709.
  • As of June 30, 2013, we had $87,553 in the Session bank account. We also have deposits of $4,000: $2,000 with Mt. Madonna for 2013 and $2,000 with Walker Creek for 2014.

Respectfully submitted,
Ed Flowers
Treasurer

 

2013 Annual Session Proposed Budget

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2012 Proposed
6100 · Income Budget Actual 2013
6110 · Miscellaneous Contributions 1,000 225 250
6111 · Registration fees for Session 119,150 98,816 106,800
6112 · Fees from Session Accts. 8,241 8,000
6113 · Fees from General Accts. 6,607 6,000
Total 6100 · Income 120,150 113,889 121,050
6200 · Expenses
6220 · Registrar’s Expenses 300 92 200
6221 · Secretariat’s Expenses 1,000 726 1,500
6222 · Arrangement Clerk Expenses 1,000 0 600
6223 · Children’s Program 12,500 9,928 11,000
6224 · Cost of Facilities 83,000 71,629 92,400
6225 · Junior Yearly Meeting 5,700 4,819 5,500
6226 · Young Friends 200 53 200
6227 · Breakage 100 0 100
6228 · PYM Clerk’s Invited Guests 1,000 422 1,000
6229 · Insurance 2,200 500 500
6232 · Bank Fees 50 12 50
6233 · Miscellaneous 100 0 0
6234 · Fee for registration 5,000 5,000 3,000
6235 · Contingency Expenses 8,000 0 5,000
Total 6200 · Expenses 120,150 93,181 121,050
Excess: 20,708

2013 Annual Session Proposed Fees

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Proposed 2013 Annual Session Fees

 

Age/Status Fee #Att. Totals
Mtg. for Memorials 0
0-5 0 4 0
6 to 12 camping & economy 180 16 2,880
13-25 camping & economy 300 22 6,600
Adult camping & economy 425 75 31,875
dormitory 6-12 230 4 920
dormitory 13-25 300 9 2,700
dormitory adult 550 50 27,500
trpl/dble 6-12 340 2 680
trpl/dbl adult 670 35 23,450
double w/b 6-12 500 2 1,000
double w/b adult 750 10 7,500
single w/ bath 950 0 0
daily camping 6-12 40 0 0
daily camping 13-25 60 6 360
daily camping adult 90 8 720
daily semi-private 6-12 70 0 0
daily semi-private adult 140 4 560
daily deluxe 200 1 200
248 106,945

2013 RepCom Finance Report

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2013 PYM REPRESENTATIVE COMMITTEE

FINANCE COMMITTEE REPORT

Finance Committee brings forward the following items for consideration:

1.  Request for budget augmentations:

a.  PYM Delegates, Western Friend Board, Expense Account line 5271 was budgeted at $1500.  Western Friend Board Travel Reserve Account line 2748 contains $765.  As of 2/28/2013, $1323 has been spent from the Expense Account.  With the expenditure of the Reserve Account total, an augmentation of $235 to the Expense Account is requested.  The total of Expense Account line 5271 would then be $1558.

Reason: The budgeted Expense Account and the Reserve Account are not sufficient to cover estimated travel expenses.

b.  PYM Delegates, Evangelical Friends Church SW, Expense Account #5283. Originally budgeted $150. Request augmentation of $150 bringing total to $300.

Reason: The budgeted amount was not sufficient to cover travel expenses.

2.  Informational question—

If you could charge the Annual Session expense to a credit card, would you pay a 3% surcharge and use that option?

3.  Finance committee is exploring alternatives to banking with Wells, Fargo.  Bank of the West has branches in Northern and Southern California.  Bank of the West is a subsidiary of BNP Paribas and BNP Paribas is an international corporation with headquarters in Paris and London.  Please email any information you might have, pros and cons, about Bank of the West to the PYM Treasurer, Ed Flowers at flowers2@sonic.net.

4.  Proposed Annual Session Budget and Fee Schedule Attachments. (links to PDF files)

 

Submitted by Donna Smith, Clerk, PYM Finance Com.