2022 RepCom Information

Pacific Yearly Meeting’s 2022 Representative Committee meeting (“RepCom 2022”) took place February 26 and March 5, 2022, via Zoom.  There was also an orientation meeting for Monthly Meeting Representatives on Friday, February 25, via Zoom.

This page contains information and materials that were posted in preparation for RepCom 2022.  The minutes of the meeting will be posted on the PacYM Minutes page when they are finalized.  For information about Representative Committee in general and links to information about other years’ meetings see the Representative Committee page.

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2021 RepCom Reports and Minutes

Pacific Yearly Meeting’s 2021 Representative Committee meeting (“RepCom 2021”) took place Feb 26 & 27 and March 6, 2021, via Zoom.  Minutes for the meeting are available on the PYM Minutes page.  This page contains information and materials in preparation for RepCom 2021. For information about Representative Committee in general and links to info about other years’ meetings see the Representative Committee page.

Continue reading “2021 RepCom Reports and Minutes”

Call to Representative Committee 2020

the theme of our Annual Session in July will be

 Radical Inclusivity:  Responding to the Persistent and Insistent Love of God 

WHEN/WHERE:

RepCom will be hosted by Quaker Oaks Farm (QOF), meeting at the Visalia Friends’ Meetinghouse (VFM) on the ancestral land of the Wukchumni Tribe from 6pm on Friday, March 6, through Saturday March 7 and continuing to Sunday March 8 if necessary.

REGISTRATION:

Please register for RepCom by SATURDAY, FEBRUARY 15 by filling out the form on the PYM website:

www.pacificyearlymeeting.org/committee-newsletters-and-reports/representative-committee/2020-repcom-reports-and-minutes/

 (Persons registering after Friday February 15 cannot be assured of overnight hospitality.)

Before coming to RepCom, please review the advance documents on the website carefully.

HOSPITALITY:

Overnight accommodations will be provided in nearby homes and there is plenty of camping and floor sleeping space available at QOF, adjacent to VFM There are also inexpensive hotels/Airbnbs in Visalia and Exeter. Friday dinner through Sunday lunch will be provided (along with snacks/tea/coffee) for a suggested donation to QOF of $40. Please note any food restrictions in your registration.

TRAVEL & REIMBURSEMENT: 

Visalia is easily accessible by car, bus, or train and shuttles to the Meetinghouse will be provided. Travel expenses of officers, clerks, and Representative Committee members (Monthly Meetings’ representatives to PYM) are reimbursed 25¢ per mile for round trip road atlas mileage between the member’s Home Meeting and the location of the Meeting being attended or actual expenses up to $.25 per mile. Round trip travel from Mexico or Hawaii is reimbursed up to $600. Members are encouraged to reduce costs by taking advantage of special bargain rates (early reservation, two for one, special offers, etc.).  

PRESENTING AND REPORTING:

Please submit written reports by February 15 to Sharon Gates, Assistant to the Clerk (email address below).  Guidelines for reports are on the PYM web page. Reports sent after 2/15 might not be posted prior to RepCom. Contact Sandy Kewman, Presiding Clerk (email address below) if your committee is presenting at RepCom. 

Interest Groups at the 2020 Annual Session

The process for getting Interest Groups scheduled for Annual Session is on the PYM website. Please submit your proposals by Sunday, March 8 to Sharon Gates, Assistant to the Clerk (email address below).

Junior Yearly Meeting:  The youth leadership of Junior Yearly Meeting (JYM) and JYM  Adult Committee members will  meet at QOF March 6-8 to plan for JYM 2020 at Walker Creek Ranch. JYM planners look forward to worshiping and sharing meals with Friends attending RepCom.  If you have questions, please contact the clerk of the JYM Adult Committee, Dan Strickland danstrickland2001@yahoo.com.

Sandy Kewman, Presiding Clerk of PYM, will preside at RepCom. She and I will send you further information, including an agenda, in one or more follow-up mailings. 

Questions for the Presiding Clerk? Contact Sandy at PYMclerk@gmail.com

We look forward to seeing you in Visalia,
Sharon Gates, Assistant to the Clerk
PYMAssistanttotheClerk@gmail.com

RepCom 2017 – March 3-5 in Palo Alto – Clerk’s Call

Clerk’s Call to

PYM Representative Committee 2017:
AWAKENING TO THE PRESENCE
Click for Downloadable PDF Version of the Call to RepCom

WHEN/WHERE:
RepCom will be held at Palo Alto Friends Meeting and begin on Friday, March 3 at 6pm, continuing to Sunday, March 5 if necessary.

REGISTRATION:
Please register for RepCom by Feb 10th using the online form:
https://www.planetReg.com/E13010501642486

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2016 RepCom Reports and Minutes

This post contains reports and minutes for the 2016 Representative Committee meeting. Reports are organized alphabetically by committee/officer.

RepCom Minutes

Reports

AdHoc – Transitions between Children’s Program & JYM

Arrangements Committee

  • No report

Children’s Program Committee

Discipline Committee

Finance Committee & Treasurer

Holding Corporation

Junior Yearly Meeting (JYM) Committee

  • No report

Latin American Concerns Committee

Ministry & Oversight Committee

Nominating Committee

Peace and Social Order Committee

Registrar

  • No report

Secretariat Committee

Statistical Clerk

Treasurer

  • See “Finance Committee & Treasurer” above

Unity with Nature

Young Adult Friends

  • No report

Youth Programs Coordinating Committee & YP Coordinator

Discipline Committee-Report to Representative Committee 2015

Discipline has begun its task of a revision of our current Faith and Practice. To date we have gathered for two face to face meetings and one conference call. Our next meeting is planned for late this Spring and we plan to try utilizing the video conferencing software the Western Friend has acquired, to see how this newer technology can help us further our work, and still shrink the size of our carbon footprint. We began by asking one another how we envision a new edition of our book of discipline will look in 5 years. At our first meeting we became clear we need to start a dialogue within this Yearly Meeting, both with the Monthly Meetings as well as individuals, how they use the current Faith and Practice (or not); what within the current Discipline speaks to them and what does not. He have written a group of initial queries to the Monthly Meetings, to Junior Yearly Meeting and to Young Adult Friends, asking them to respond to us with their initial thoughts, asking them to respond to our committee by the end of April which we expect will help us in our work. (see attached letters) . To date, we have received thoughtful responses from San Diego and La Jolla MM, and several others Meetings have indicated they’re in the process of preparing a response to us. We have also recently received thoughtful from two individuals with their thoughts.

Our committee sees this as the beginning of a dialogue, not the sole opportunity for input. We already have more questions to pose to the Meetings, but are loath to do so just yet, as so many have not yet had the time to season and respond to our first queries. We are balancing our need for input, & our whole community’s need for transparency in this revision process, along with the desire we have heard voiced that this revision considerably less than the decade the last revision took, & not wanting to be experienced as an undue burden by the Monthly Meetings. We have at our most recent committee meeting divided the responsibility for primary contact with each of the Monthly Meetings within PYM. In the months ahead, sometime in the months ahead the clerks of each Meeting will hear from one of our committee members, an effort to further communication in this revision process.

We have formulated a 6 month timeline for our initial work, and as individuals have divided some of the responsibilities for drafting sections of the discipline where clear updates need to be made, for the whole committee to season. We are still in the process of crafting a further 5 year timeline for how we will proceed.

Today we bring you word on our proposed interest group our committee plans to hold at the next annual session, on membership: What does it mean to be a Quaker? We plan to present a brief history of membership followed by worship-sharing and discussion, in the hopes of helping Discipline committee clarify what the PYM community believes on this subject, as we begin to revise Faith and Practice.

One final note from your Discipline Committee’s clerk – in our early deliberations, it has become quite clear to this Friend, the various connotations our words can have, are often connotations other individuals may not share. In revising our Discipline, we will need to labor tenderly with one another, listening with an open heart as we choose the words, the terms, las palabras y los dichos that convey to all the spirit of our Quaker thought and practice.

Respectfully submitted,

DJ Bloom, Clerk of Discipline

Attachments