Ministry Committee

The role of the Ministry Committee is to “help foster the spiritual life and good order of the Yearly Meeting, by providing assistance and counsel to the Yearly Meeting clerks and endeavoring to make the annual session a fulfilling experience for all participants.” (PacYM Faith & Practice, 2001)

At the 2020 Annual Session unity was found to drop the word “Oversight” from the traditional name which was “Ministry and Oversight” or “M&O”.  There was not unity as to what word, if any, to replace “Oversight” with, so the name will remain “Ministry Committee” until such time as the issue may be revisited.

Resources

• PYM Child Abuse Prevention Policy [Approved by Yearly Meeting, July 17, 2017]
• Ministry and Leadings Subcommittee booklet Faithfulness In Action (Draft 2.2 1 June 2009)  PDF – 22 pages

Contact Information

Contact us page

See the Complete List of PYM officers, appointees, committee members, and delegates, linked from the Nominating Committee’s page.

Current Reports and Proposals

• Letter from M&O and Presiding Clerk: In Preparation for Annual Session 2020 on Radical Inclusivity (02/04/20)
• Ministry_and_Oversight_Report_to_RepCom_2019 (posted 2/26/19)
• Eldering Subcommittee of M&O Report to RepCom 2019.v2
• Summary of Evaluations of PYM 2018 Annual Session

 

• FGC Affiliation

Over the past few years, M&O has shared a number of resources to inform the discernment over whether PYM should affiliate with Friends General Conference.  Links to those resources are collected here, most recent first:

• • Annual Session 2019 Summary on Affilation with FGC (posted 7/3/19)
  • FGC Affiliation Issue as Recorded in PYM Minutes and Reports 2014-2019 (posted 7/3/19)
  • New Document and Renewed Request for Further Seasoning on FGC Affiliation (posted 5/1/19)
    • [Earlier version: Request for further seasoning by Monthly Meetings re FGC Affiliation 15 March 2019 (posted 4/30/19, text of email sent to monthly meeting Representatives and Clerks on 3/17/19)]
  • 2019 FGC Talking Points (posted 4/30/19, a brief summary of main initiatives of FGC through 2019)
  • History of PYM Discernment on Affiliation with FGC 2014 to 2019 (revised 3/15/19 after RepCom 2019)
    • [Earlier version: M&O Process for Discerning Possible Affiliation with FGC since 2014 (posted 4/19/18)]
  • Financial Implications of FGC Affiliation Revised 1 March 2019 (submitted to RepCom 2019)
  • M&O Summary of Monthly_Meeting_Reflections_on_FGC_Affiliation (posted 7/4/18)
  • FGC Affiliation Consideration Updates (4/19/18)
  • FGC Responses to Pacific YM Questions April 2018 (4/19/18)
  • Additional Information about FGC Affiliation and a Request for Monthly Meetings to Season (2/1/18)
  • PYM-FGC Affiliation Frequently Asked Questions (5/31/17)
  • Benefits of Affiliation with Friends General Conference 2017 (document from FGC)
  • Process and Procedures for a Yearly Meeting to Affiliate with FGC (doc from FGC)
  • FGC programs June 2017 (document from FGC listing “what they are doing”)
  • December 2017 issue of Vital Friends (sample FGC newsletter)

Prior Reports

• Ministry and Oversight Report to Annual Session 2018 (posted 7/2/18)
• M&O Name Change Reflections June 2018 (posted 7/1/18)
• 2018 RepCom M&O Report (PDF). Attachments below:
  • Additional Information about FGC Affiliation and a Request for Monthly Meetings to Season (NOT IN ADVANCE PACKET; NOT IN MINUTES PACKET)
  • Summary of Evaluations of 2017 PYM Annual Session
• 2017 Annual Session M&O Report (PDF) see attachments below
  • Child Abuse Prevention Policy [Approved by Yearly Meeting, July 17, 2017]
    • Earlier Drafts of Child Abuse Prevention Policy DraftV4 (2017)  (as approved by M&O, April 22, 2017 but not approved by Annual Session) and 2015 draft 
  • PYM-FGC Affiliation FAQ 2017
    • Benefits of Affiliation with Friends General Conference 2017
  • PYM Restructure Proposal v5 July 2017 (updated version posted 7/10/17)
    • Old version of PYM Restructure Proposal for reference (v2 Mar 2017)
  • Summary of Evaluations of  2016 PYM Annual Session (shared at 2017 AS)
• 2017 RepCom M&O Report  (PDF)
• 2012 RepCom M&O Report (PDF)
• 2010 Futures SubCommittee of M&O Report (PDF)

See also: Annual Session Minutes & Reports Pages or RepCom Minutes & Reports Pages

Job Descriptions

See job descriptions page

Subcommittee Job Descriptions

See also: General PYM Job Descriptions web page

• Current
  • Eldering Subcommittee Job Description
  • Racial Justice Subcommittee Job Description
  • Religious Education Subcommittee Job Description (formed 2017)
  • Respectful Relationships Subcommittee
  • Worship Sharing Logistics Subcommittee
• Under Discernment
  • Monthly Meeting Representative Support Subcommittee Job Description (pending review by M&O)
• Inactive or Laid Down or Superseded
  
  • Electronic Communications Subcommittee Job Description (PDF file) became part of the new Communications Committee as of AS 2017 minute
  • Experimentation and Implementation Subcommittee Job Description (PDF file)
  • Ministry and Leadings Subcommittee Job Description (PDF file)
  • Visiting Friend Subcommittee Job Description (PDF file)