2020 RepCom Reports and Minutes

Pacific Yearly Meeting’s 2020 Representative Committee meeting (“RepCom”) will take place March 6-8, 2020, in Visalia, California, at the Visalia Meeting House hosted by Quaker Oaks Farm.

The all-in-one Packet of Advance Materials contains the Clerk’s Call to RepCom 2020 and those committee reports that had been submitted by the Feb 15 deadline.  This page contains additional information about the meeting as well as links to the reports individually.  After RepCom the minutes will be posted here and also on the PYM Minutes page. For general information about Representative Committee and links to records from other years’ meetings, see the RepCom pages.

Some Deadlines

  • REGISTRATION deadline was Saturday, Feb 15. If you missed it, please still fill out one registration form per person here. Click here for a list of recommended nearby hotels.
  • REPORTS  deadline was Saturday, Feb 15Instructions are below.
  • BUDGET REQUESTS: RepCom is where we approve the Annual Session Budget as well as handle any mid-year General Budget augmentations. Requests should have been submitted to the Finance Committee well in advance of the Feb 15 report deadline.
  • INTEREST GROUPS FOR ANNUAL SESSION:  Sunday, March 8 (the end of RepCom) is the deadline for committees to submit seasoned proposals for Interest Groups at Annual Session 2020.  See  How to Schedule an Interest Group at Annual Session for details.

Clerk’s Call and Advance Materials

  • Clerk’s Call to RepCom 2020 contains useful information for anyone planning to attend RepCom or anyone involved with PYM business.
  • Registration form (please fill out one form per person. Deadline was Feb 15, but late registration is still possible.)
  • Packet of Advance Materials.  This all-in-one PDF includes the Clerk’s Call and all committee and representative reports that were submitted by the Saturday, Feb 15 deadline.
    • Documents not in the Advance Packet (or that need correction) will be listed here, as well as in the individual reports section.
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Minutes Packet

  • PYM RepCom 2020 Minutes Packet will be posted here and on the PYM Minutes page after RepCom concludes.

Committee and Officer Reports

Individual reports are linked below.  Most are included in the all-in-one Packet of Advance Materials which was posted on Feb 21.  Those that didn’t make it into the packet are marked as such.

Reports from Outside Organizations and from PYM Representatives to Outside Organizations

Instructions for Authors of Documents for this Page

  • Officers, Committee Clerks and other authors of advance documents please do the following:
    • See the Guidelines for Reports to Representative Committee 2020 for more detailed style guidelines and a template Word file you may use.
    • Send in your report as a .doc or .docx file –or equivalent– (rather than as email text or .pdf).  This will help the Secretariat and Recording Clerks have access to the text and formatting as well as simplifying our document management process.  You are encouraged to use this template Word file.
    • Name your report file like this: CommitteeName-Report-to-RepCom-2020.doc or .docx.  For example:
      • Ministry-and-Oversight-Report-to-RepCom-2020.doc,
      • Latin-American-Concerns-Report-to-RepCom-2020-02-10.docx
      • Note that the names are quite long enough without adding the word “Committee”.
    • Email by Feb. 15, 2020 to the Assistant to the Clerk (Sharon Gates) <pymassistanttotheclerk@gmail.com>.
    • We will post your report here as a PDF that we will create from your .doc.
    • Documents received by the deadline (Feb. 15) will be assembled into an “advance packet” distributed electronically to all participants.  Documents received late will be more difficult for participants to find and may be overlooked.  So please submit your report by the deadline or earlier if you can manage it.