Pacific Yearly Meeting’s 2020 Representative Committee meeting (“RepCom”) took place March 6-8, 2020, in Visalia, California, at the Visalia Meeting House hosted by Quaker Oaks Farm.
This page contains information in preparation for the meeting. The minutes from RepCom 2020 are posted on the PYM Minutes page. For general information about Representative Committee and links to records from other years’ meetings, see the Representative Committee page.
Table of Contents
Some Deadlines
- REGISTRATION deadline was Saturday, Feb 15. Registration form was here. Click here for a list of recommended nearby hotels.
- REPORTS deadline was Saturday, Feb 15. Instructions are below.
- BUDGET REQUESTS: RepCom is where we approve the Annual Session Budget as well as handle any mid-year General Budget augmentations. Requests should have been submitted to the Finance Committee well in advance of the Feb 15 report deadline.
- INTEREST GROUPS FOR ANNUAL SESSION: Sunday, March 8 (the end of RepCom) was the deadline for committees to submit seasoned proposals for Interest Groups at Annual Session 2020. See How to Schedule an Interest Group at Annual Session for details.
Clerk’s Call and Advance Materials
- Clerk’s Call to RepCom 2020 contains useful information for anyone planning to attend RepCom or anyone involved with PYM business.
- [Preliminary Announcement, older announcement containing just basic information about the date and venue.]
- Registration form (please fill out one form per person. Deadline was Feb 15)
- Advance Materials. This all-in-one PDF includes the Clerk’s Call and all committee and representative reports that were submitted by the Saturday, Feb 15, deadline.
- Documents NOT in the Advance Packet (or that need correction) are listed here, as well as in the individual reports section. Except for the video, these are included in the Minutes Packet.
- Quaker Earthcare Witness Rep Report to RepCom 2020 (posted 3/1/2020)
- Video of online demo of proposed Contact Management System for a PYM Directory Database (posted 3/2/2020)
- FCLCA Rep Report to RepCom 2020 (posted 3/3/2020)
- Documents NOT in the Advance Packet (or that need correction) are listed here, as well as in the individual reports section. Except for the video, these are included in the Minutes Packet.
Minutes Packet
- The PYM RepCom 2020 Minutes Packet is posted on the PYM Minutes page, where you can find minutes for all past RepCom meetings and Annual Sessions.
Committee and Officer Reports
Individual reports are linked below. All of these can also be found in the Minutes Packet, above. Most were in the all-in-one Packet of Advance Materials which was posted on Feb 21. Those that didn’t make it into the advance packet are marked as such.
- Children’s Program Report to RepCom 2020
- Communications Report to RepCom 2020 with Attachments
- Video of online demo of proposed Contact Management System for a PYM Directory Database (not in Advance Packet, nor in the Minutes Packet)
- Elder’s Report to RepCom 2020
- Faith and Practice Revision Report to RepCom 2020
- Finance and Treasurer
- Latin American Concerns Report to RepCom 2020
- Ministry and Oversight Report to RepCom 2020
- Naming Report to RepCom 2020
- Nominating Report to RepCom 2020
- Peace and Social Order Report to RepCom 2020
- Registrar’s Report to RepCom 2020
- Treasurer and Finance: See Finance and Treasurer, above
- Unity with Nature Discernment Report to RepCom 2020
- Youth Programs Coordinating Report to RepCom 2020
Reports from Outside Organizations and from PYM Representatives to Outside Organizations
- FCLCA Rep Report to RepCom 2020 (posted 3/3/2020) not in Advance Packet, but in the Minutes Packet
- FCNL Rep Report to RepCom 2020
- FGC Rep Report to RepCom 2020
- Friends Peace Teams Rep Report to RepCom 2020
- FWCC Rep Report to RepCom 2020
- Quaker Earthcare Witness Rep Report to RepCom 2020 (posted 3/1/2020) not in Advance Packet, but in the Minutes Packet
Instructions for Authors of Documents for this Page
- Officers, Committee Clerks and other authors of advance documents please do the following:
- See the Guidelines for Reports to Representative Committee 2020 for more detailed style guidelines and a template Word file you may use.
- Send in your report as a .doc or .docx file –or equivalent– (rather than as email text or .pdf). This will help the Secretariat and Recording Clerks have access to the text and formatting as well as simplifying our document management process. You are encouraged to use this template Word file.
- Name your report file like this: CommitteeName-Report-to-RepCom-2020.doc or .docx. For example:
- Ministry-and-Oversight-Report-to-RepCom-2020.doc,
- Latin-American-Concerns-Report-to-RepCom-2020-02-10.docx
- Note that the names are quite long enough without adding the word “Committee”.
- Email by Feb. 15, 2020 to the Assistant to the Clerk (Sharon Gates) <pymassistanttotheclerk@gmail.com>.
- We will post your report here as a PDF that we will create from your .doc.
- Documents received by the deadline (Feb. 15) will be assembled into an “advance packet” distributed electronically to all participants. Documents received late will be more difficult for participants to find and may be overlooked. So please submit your report by the deadline or earlier if you can manage it.
- See the Guidelines for Reports to Representative Committee 2020 for more detailed style guidelines and a template Word file you may use.