2021 RepCom Reports and Minutes

Pacific Yearly Meeting’s 2021 Representative Committee meeting (“RepCom”) will take place Feb 27 and March 6, 2021, via Zoom. This page contains information about attending the meeting and links to reports and other documents pertaining to the meeting.

After RepCom the minutes will be posted here and also on the PYM Minutes page. For general information about Representative Committee and links to records from other years’ meetings, see the RepCom pages.

Some Deadlines

  • REGISTRATION deadline is Sunday, February 14. Registration form is here.
  • REPORTS  deadline is Monday, Feb 8Instructions are below.
  • BUDGET REQUESTS: RepCom is where we approve the Annual Session Budget as well as handle any mid-year General Budget augmentations. Requests should be submitted to the Finance Committee well ahead of the Feb 8 report deadline.
  • INTEREST GROUPS FOR ANNUAL SESSION:  Sunday, March 7 (the end of RepCom) is the deadline for committees to submit seasoned proposals for Interest Groups at Annual Session 2021.  See  How to Schedule an Interest Group at Annual Session for details.

Clerk’s Call and Advance Materials

  • Clerk’s Call to RepCom 2021 contains useful information for anyone planning to attend RepCom or anyone involved with PYM business.
  • Registration form (please fill out one form per person)
  • Advance Materials.  This all-in-one PDF includes the Clerk’s Call and all committee and representative reports that were submitted by the deadline.
  • Documents NOT in the Advance Packet (or that need correction) are listed here, as well as in the individual reports section.

Committee and Officer Reports

Reports from Outside Organizations and from PYM Representatives to Outside Organizations

Minutes Packet

  • PYM RepCom 2021 Minutes Packet (also posted on the PYM Minutes page, where you can find minutes for all recent RepCom meetings and Annual Sessions)

Instructions for Authors of Documents for this Page

  • Officers, Committee Clerks and other authors of advance documents please do the following:
    • See the Guidelines for Reports to Representative Committee 2021 for more detailed style guidelines and a template Word file you may use.
    • Send in your report as a .doc or .docx file –or equivalent– (rather than as email text or .pdf).  This will help the Secretariat and Recording Clerks have access to the text and formatting as well as simplifying our document management process.  You are encouraged to use this template Word file.
    • Name your report file like this: CommitteeName-Report-to-RepCom-2021.doc or .docx.  For example:
      • Ministry-Report-to-RepCom-2021.doc,
      • Latin-American-Concerns-Report-to-RepCom-2021.docx
      • Note that the names are quite long enough without adding the word “Committee”.
    • Email by Feb. 4, 2021 to the Assistant to the Clerk (Sharon Gates) <pymassistanttotheclerk@gmail.com>.
    • We will post your report here as a PDF that we will create from your .doc.
    • Documents received by the deadline (Feb. 4) will be assembled into an “advance packet” distributed electronically to all participants.  Documents received late will be more difficult for participants to find and may be overlooked.  So please submit your report by the deadline or earlier if you can manage it.