2022 RepCom Information

Pacific Yearly Meeting’s 2022 Representative Committee meeting (“RepCom 2022”) will take place February 26 and March 5, 2022, via Zoom.  There will also be a Zoom meeting for Monthly Meeting Representatives on Friday, February 25.

This page contains information and materials in preparation for RepCom 2022.  For information about Representative Committee in general and links to information about other years’ meetings see the Representative Committee page.  

Overview

The theme of our Annual Session in July will be

Beloved Community: What Does It Mean to Belong: to Ourselves, to Each Other, to the Earth?

Everyone in PacYM is invited to RepCom – you don’t need to be your Monthly Meeting’s representative, and you don’t need to be serving the Yearly Meeting in any particular role. At the same time we need the participation of Meeting Reps, committee clerks, officers, and organizational representatives to enable us to conduct our business.

We look forward to having you join us for these important meetings, especially because we will be exploring the possibilities for meeting both in-person and on line, in a blended annual session. Your wisdom and Spirit will help guide that process.

Questions about RepCom? Email AssistantToTheClerk@pacificyearlymeeting.org 

When/Where

Representative Committee (RepCom) will be held virtually over two Saturdays, February 26 and March 5, 2022, with three zoom sessions on each of those days:  9:30-11:30; 1:00-2:30; 3:30-5:00. There will also be a meeting just of Monthly Meeting Representatives to Yearly Meeting from 7:00-8:30 p.m. on Friday, February 25, to familiarize reps with the purpose of RepCom and their role in it.

Summary of Deadlines

  • REGISTRATION: Friday, Feb 18. (see below)
  • REPORTS:  Tuesday, Feb 15. (guidelines are below)
  • INTEREST GROUP PROPOSALS FOR Annual Session: 11:59pm, Saturday, March 5(see below) 
  • BUDGET REQUESTS: Early!  RepCom is where we approve the Annual Session Budget as well as handle any mid-year General Budget augmentations. Requests should be submitted to the Finance Committee well ahead of the Feb 15 report deadline.

Registration

  • You must register for RepCom in order to receive the Zoom links. Please register by Friday, February 18 by filling out the form HERE 

Presenting and Reporting

Officers, committee clerks and representatives to Quaker organizations should please submit written reports of your PacYM work to Heather Levien (AssistantToTheClerk@pacificyearlymeeting.org) by Tuesday, February 15, to allow time to be posted on the website in time for attenders to read the material. Reports submitted after the deadline may not be posted. See the bottom of this page for instructions on preparing and submitting reports. 

In preparation for Annual Session, any business that committees, officers, or representatives to outside organizations intend to bring to Annual Session must be brought for a “first reading” to Representative Committee. If you have an item for the RepCom agenda, contact Laura Magnani, Presiding Clerk (Clerk@pacificyearlymeeting.org).

Proposing Interest Groups for Annual Session

See How to Propose an Interest Group for Annual Session for information about submitting an Interest Group proposal for the Annual Session. Interest groups need to be sponsored by a PacYM committee. The deadline for submitting a proposal is 11:59pm, March 5. To submit a proposal, click HERE. This year we will be introducing a new option, in order to accommodate more offerings, a time slot before the gathering and the weekend after the gathering, entirely by Zoom.  

Junior Yearly Meeting 

We are very aware that our younger Friends have had a difficult time remaining connected with the rest of us (and we with them) during the COVID-19 pandemic. We hope that we will be able to be with our younger Friends again at an in-person annual session in July 2022. We are working with the Youth Programs Coordinator to develop a strong and meaningful program for all of our young people.

Materials

  • Clerk’s Call to RepCom 2022 contains useful information for anyone planning to attend RepCom or anyone involved with PYM business.
  • Agenda [link pending]

Advance Packet

  • Packet of Advance Materials [link will be added after February 15]  This all-in-one PDF includes the Clerk’s Call, the schedule, and all committee and representative reports below that were submitted by the deadline.

Committee and Officer Reports

All documents below are also contained in the Advance Packet (a single PDF) except where indicated otherwise.  Most will also be contained in the Minutes Packet when it is posted.

  • (reports go here)
  •  

Representatives Reports

Reports from our Representatives and Observers to Outside Organizations. These will also be in the Advance Packet and in the Minutes Packet afterwards.

  • (reports go here)
  •  

News from Outside Organizations

Newsletters and other communications coming directly from outside organizations to which PacYM sends Representatives or Observers.  Because of their size, these documents are not included in the Advance Packet nor in the Minutes Packet.

  • (reports go here)
  •  

Deadlines that Have Passed

  • (dates will be listed here as they pass)

Evaluation

  • If you attended any portion of RepCom, please fill out an evaluation form. (link pending)

Minutes

After RepCom concludes minutes will (eventually) be available on the PYM Minutes page

Instructions for Submitting Reports

Reports to RepCom should come from Clerks of PacYM Committees, Officers and/or Representatives to outside organizations. If you wonder whether you should write a report to RepCom 2022, please contact Heather (AssistantToTheClerk@pacificyearlymeeting.org) and the Presiding Clerk, and we will help you with this decision.

Please be aware that attenders at RepCom are being asked to read many reports, and keep your report as concise as possible, under two pages unless more is absolutely necessary. The Assistant to the Clerk will retain the right to edit longer reports or place thwe longest ones at the end of the information packet.

Reports should be submitted in Word (or similar) format,  with 1” margins and a font that is easy for people to read, at least 11 point or larger. 

Your report needs minimally to contain the name of your committee or organization, your name, and the name of any committee members working with you. As our Clerk mentions in the Call to RepCom, any issue that you plan to have addressed at the PacYM annual session will need to be raised first at RepCom, and it should probably appear first in your report, so that everyone will have time to consider it. You will also need to contact Laura Magnani (Clerk@pacificyearlymeeting.org), to request time on the RepCom agenda.

If you have any questions about the content of your report, please contact Heather Levien (AssistantToTheClerk@pacificyearlymeeting.org).