Job Descriptions

This page collects the Job Descriptions (or “Charters”) for each of the committee, officer and staff roles within Pacific Yearly Meeting.  See also the Roster of PYM Officeholders for a complete list of current positions within PYM.

Officers

• Presiding Clerk – revised 2005
  • Coordinating Teams (organized by the Presiding Clerk to facilitate planning and arrangements for Annual Sessions and RepCom meetings).
• Assistant to the Clerk – revised 2005
• Incoming Clerk
• Historian/Archivist – revised 2005
• Reading Clerk – revised 2005
• Recording Clerk – revised 2005
• Registrar – revised 2015
• Statistical Clerk – revised 2012
• Treasurer – revised 2005

Appointees and Staff

• • Administrative Assistant – revised September 2022
  • Children’s Program Onsite Coordinator (CPC)
  • IT Administrator
  • Secretariat Clerk
  • Website Editor
  • Youth Programs Coordinator (YPC) – revised 2020
    • YPC Roles & Responsibilities – revised 2020

Committees and Subcommittees

• Arrangements Clerk and Committee – revised 2005
• Children’s Program (CP) Committee – revised 2005
  • CP Onsite Coordinator – revised 2020
  • CP Lead/Admin Coordinator – revised 2020
  • CP Teacher – revised 2020
• Communications Committee – revised 2020
  • Daily Miracle Editor – revised 2019
  • IT Administrator – revised 2019
  • Secretariat Clerk
  • Website Content Team – 2018 DRAFT
  • Website Editor
• Finance Committee – revised 2005
• Holding Corporation → see PYM Holding Corporation
• JYM Committee – revised 2020
• Latin American Concerns Committee – revised 2015
• Ministry Committee – revised 2005
  • Subcommittees current as of 2020-2021:
    • Eldering Subcommittee – revised 2018
    • Friends of Color Subcommittee – revised 2020
    • Racial Justice Subcommittee – revised 2020 (see also the Archive)
    • Religious Education Subcommittee (created 2017 to replace standing Religious Education for Children Committee)
    • Worship Sharing Logistics Subcommittee
• Nominating Committee – revised 2005
• Peace and Social Order Committee – revised 2011
• PYM Holding Corporation – revised 2011
• Unity with Nature Committee – revised 2017
• Youth Programs Coordinating Committee (YPCC) – revised 2019

Representatives

• Representatives (from Monthly Meetings to PYM) – revised 2012
• Representatives (from PYM to other organizations) – revised 2005

Coordinating Teams

• Coordinating Teams (revised 2018)

Laid Down or Dormant

• East/West Relations Committee – revised 2005
• Electronic Communications Subcommittee – Job Description Note: this became a standing Communications Committee as of AS 2017
• Experimentation and Implementation Subcommittee-revised2012
  • Futures Committee Report 2010 (Includes suggested Job Description for Representative to PYM)
• Ministry and Leadings Subcommittee
• Representative Support Subcommittee – revised 2012
  • Rep Support Subcommittee is laid down as of Dec 2020, and the responsibility taken on by the Ministry Committee as a whole.
• Respectful Relationships (created 2017 – TBA)
• Secretariat Committee – revised 2005 (folded into Communications Committee in 2017)
• Site Committee– revised 2005
• Visiting Friend Subcommittee – revised ????
  • Visiting Friend application 2015
• Wider Fellowship Committee – revised 2005

Archive

• PYM Job Descriptions 2005 – consolidated PDF of all job descriptions as of 2005.  Note that many of these have been superseded.
• Racial Justice Subcommittee – 2011 version (superseded in 2020)