PYM Minutes

This page provides access to the official minutes of Pacific Yearly Meeting business sessions since 1947.  These consist of plenaries at Annual Sessions and meetings of the Interim, Executive and Representative Committees.

Status: We recently completed the scanning of paper minutes for the years 1969 through 2000. They’re all available here now. (Minutes for 2001-2020 were already available here as digital originals).  There remain some gaps to be filled prior to 1968.  See the bottom of the page for more background on what is here.

Action Minutes Only

List of PacYM Minutes of Action for all years 2001 through RepCom 2019(Action minutes beyond RepCom 2019 are not yet added to this file, but can be found in the full minutes packets).

Full Minutes and Reports

Minutes are segmented into four tables, based on how PacYM organized and then reorganized its business procedures over time.  The tables cover the following periods (most recent first): 1996-present, 1976-1995, 1964-1975, and 1947-1963.

1996 – Present

Since 1996 Representative Committee has met only in the Winter. All business in the Summer has been conducted entirely in Annual Session plenaries.
Year (1996-Present) Representative Committee Winter Annual Session Summer
2020 – 74th year RepCom 2020 AS 2020
2019 – 73rd year RepCom 2019 AS 2019
2018 – 72nd year RepCom 2018 AS 2018
2017 – 71st year RepCom 2017 AS 2017
2016 – 70th year RepCom 2016 AS 2016
2015 – 69th year RepCom 2015 AS 2015
2014 – 68th year RepCom 2014 AS 2014
2013 – 67th year RepCom 2013 AS 2013
2012 – 66th year RepCom 2012 AS 2012
2011 – 65th year RepCom 2011 AS 2011
2010 – 64th year RepCom 2010 AS 2010
2009 – 63rd year RepCom 2009 AS 2009
2008 – 62nd year RepCom 2008 AS 2008
2007 – 61st year RepCom 2007 AS 2007
2006 – 60th year RepCom 2006 AS 2006
2005 – 59th year RepCom 2005 AS 2005
2004 – 58th year RepCom 2004 AS 2004
2003 – 57th year RepCom 2003 AS 2003
2002 – 56th year RepCom 2002  AS 2002
2001 – 55th year RepCom 2001 AS 2001
2000 – 54th year RepCom 2000 AS 2000
1999 – 53rd year RepCom 1999 AS 1999
1998 – 52nd year RepCom 1998 AS 1998
1997 – 51st year RepCom 1997 AS 1997
1996 – 50th year RepCom 1996 AS 1996     

1976 – 1995

From 1976 through 1995 Representative Committee met twice a year: once in the Winter and once in the Summer overlapping with Annual Session.
Year (1976-1995) Representative Committee Winter Annual Session Summer Representative Committee Summer
1995 – 49th year RepCom 1995-03 AS 1995 RepCom 1995-08
1994 – 48th year RepCom 1994-03 AS 1994 / DIA 1994 (Advance Packet) RepCom 1994-08
1993 – 47th year RepCom 1993-03 AS 1993 RepCom 1993-08
1992 – 46th year RepCom 1992-03 / Ad Hoc Planning 1992-04
AS 1992 RepCom 1992-08
1991 – 45th year RepCom 1991-03 AS 1991 RepCom 1991-08
1990 – 44th year RepCom 1990-03 AS 1990 RepCom 1990-07
1989 – 43rd year RepCom 1989-03 AS 1989 RepCom 1989-08
1988 – 42nd year RepCom 1988-03 AS 1988 RepCom 1988-07
1987 – 41st year RepCom 1987-02 AS 1987 RepCom 1987-08
1986 – 40th year RepCom 1986-03 AS 1986 RepCom 1986-08
1985 – 39th year RepCom 1985-03 AS 1985 RepCom 1985-07
1984 – 38th year RepCom 1984-03 AS 1984 RepCom 1984-07
1983 – 37th year RepCom 1983-03 AS 1983 RepCom 1983-07
1982 – 36th year RepCom 1982-03 AS 1982 RepCom 1982-08
1981 – 35th year RepCom 1981-02 AS 1981 RepCom 1981-08
1980 – 34th year RepCom 1980-03 AS 1980 RepCom 1980-08
1979 – 33rd year RepCom 1979-03 AS 1979 RepCom 1979-08
1978 – 32nd year RepCom 1978-03 AS 1978 RepCom 1978-08
1977 – 31st year RepCom 1977-03 AS 1977 RepCom 1977-08
1976 – 30th year RepCom 1976-03 AS 1976 RepCom 1976-08

1964 – 1975

From 1964 through 1975 Representative Committee met only in the Summer overlapping Annual Session while a smaller Executive Committee conducted business in the Winter.
Year (1964-1975) Executive Committee Winter Annual Session Summer Representative Committee Summer
1975 – 29th year ExecCom 1975 AS 1975 RepCom 1975
1974 – 28th year ExecCom 1974 AS 1974 RepCom 1974
1973  –  27th year ExecCom 1973 AS 1973 RepCom 1973
1972  –  26th year ExecCom 1972 AS 1972 RepCom 1972
1971 – 25th year  ExecCom 1971 AS 1971 RepCom 1971
1970 – 24th year ExecCom 1970 AS 1970 RepCom 1970
1969 – 23rd tear  ExecCom 1969 AS 1969 RepCom 1969
1968 – 22nd year ExecCom 1968 (partial) AS 1968 RepCom 1968
1967 – 21st year ExecCom 1967 missing AS 1967 missing RepCom 1967 (partial)
1966 – 20th year ExecCom 1966 (partial) AS 1966 missing RepCom 1966 (partial)
1965 – 19th year ExecCom 1965 in process
AS 1965 missing RepCom 1965
1964 – 18th year ExecCom 1964 AS 1964 RepCom 1964

1947 – 1963

The 1947 Organization Committee Report called for a “Representative Committee” which could fix its own time and place of meeting.  The committee consisted of PYM officers and two representatives from each Monthly Meeting.  The report suggested that the committee meet in the Summer at the time of Annual Session, and at other times “upon the request of three members of the committee.”  By 1952 the committee’s name had changed to “Interim Committee”, though its composition and charge were the same.  By 1955 at least it had become regular practice for Interim Committee to meet both Winter and Summer.  Research into the archives at Whittier College Library continues in search of possible Interim/Representative Committee minutes before 1955.
Year (1947-1963) Interim Committee Winter Annual Session Summer Interim Committee Summer
1963 – 17th year IntCom 1963-03 in process
AS 1963 IntCom 1963-08
1962 – 16th year IntCom 1962-03  AS 1962 IntCom 1962-08
1961 – 15th year IntCom 1961-03  AS 1961 IntCom 1961-08
1960 – 14th year IntCom 1960-03  AS 1960 missing IntCom 1960-08
1959 – 13th year IntCom 1959-02 AS 1959 IntCom 1959-08
1958 – 12th year IntCom 1958-03 AS 1958 IntCom 1958-08
1957 – 11th year IntCom 1957-03 AS 1957 IntCom 1957-08
1956 – 10th year IntCom 1956-03 AS 1956 IntCom 1956-08
1955 – 9th year IntCom 1955-03 AS 1955  
1954 – 8th year   AS 1954  
1953 – 7th year   AS 1953  
1952 – 6th year   AS 1952  
1951 – 5th year   AS 1951  
1950 – 4th year   AS 1950  
1949 – 3rd year   AS 1949  
1948 – 2nd year   AS 1948  
1947 – 1st year   AS 1947  

Search the Minutes

Search capability is under development (11/21/2020). We’re attempting to configure a customized Google search box just for PYM minutes. It may take some time to get the kinks out and before Google has fully indexed recently uploaded minutes files.  Also, the search of scanned minutes will only be as good as the optical character recognition that was applied to them, which unfortunately contains many errors.  But this is a start. Use with discretion.

Background and History

Pacific Yearly Meeting was officially formed in 1947.  For the first 11 years it existed “jointly and within” the older organization, Pacific Coast Association of Friends.  The “two organizations” met as one and the same gathering and their minutes were published in Friends Bulletin, the publication of PCAF that first came out in 1929.  The links above for 1947-1957 Annual Sessions take you to scanned images of the appropriate issues of Friends Bulletin in the archives of Western Friend Magazine (today’s incarnation of Friends Bulletin).  We encourage Friends to visit the extremely useful Western Friend deep archive to explore more of the history of Friends in the Pacific region as reported in the issues of Friends Bulletin.

In 1958 the name “Pacific Coast Association of Friends” was officially dropped.  Informal reports about the PYM annual sessions continued to be published in Friends Bulletin but the actual minutes of the PYM sessions were published separately.

2001 was the first year that PYM minutes were published electronically on a PYM website (as well as on paper). It is these online minutes that are linked above for 2001 through the present.  Many of the earlier ones (especially 2001-2004) do not contain all the referenced reports (“attachments”), nor are the reports to be found posted on the website. At some point we will locate paper copies of the missing reports and scan them to make them available here. Generally since 2007 the packets do contain all, or nearly all, of the reports.  The minutes for RepCom 2001 and 2002 had to be scanned from paper to make them available here.

The publication and circulation of paper minutes was discontinued after 2012.  Regarding the minutes for years 2013-2018, see this status report.

Minutes for the “middle years” (1958 through 2000) have generally only been available on paper under the care of the PYM Historian/Archivist (currently Jan Tappan of Orange Grove Meeting).  Copies are stored in archives (read: file cabinets) in the Whittier College Library basement, but they are not accessible to the general public there.  The Friends Historical Library at Swarthmore College in Philadelphia also has a collection which is publicly accessible, but only on paper in the library itself, not online and not digitally.  There are also some personal collections, most notably that of Stratton Jaquette, a member of Palo Alto Meeting who served as PYM Clerk 1986-1988.  Stratton has been keeping minutes since 1969.

We are currently preparing scanned images of paper minutes through 2000 to make them available online here.  We have completed the years 1969 through 2000 using Stratton Jaquette’s collection, as that is the most conveniently accessible to us.  For the years 1958-1968 (and even some before 1958) we are indebted to Christina Mecklenburg, administrator at the Whittier College Library, who has been doing some scanning for us from our archives there.  The library is still closed to the public (including to our Archivist) due to the COVID-19 shutdown.

This page is under the care of George Mills, Pacific Yearly Meeting Secretariat Clerk, PYMSecretariat@gmail.com.