This page provides access to the official minutes of Pacific Yearly Meeting business sessions since 1947. These cover plenaries at Annual Sessions and meetings of the Interim, Executive and Representative Committees. The minutes packets also contain all committee reports submitted for those meetings.
Status: We recently finished scanning of paper minutes to complete the digital collection for nearly all years from 1947 to the present. There remain a few gaps to be filled, but the work is largely complete. See the bottom of the page for more background on what is here.
Search the Minutes
Action Minutes Only
List of PacYM Minutes of Action for all years 2001 through RepCom 2019. (Action minutes beyond RepCom 2019 are not yet added to this file, but can be found in the full minutes packets).
Full Minutes and Reports
Minutes are segmented into four tables, based on how PacYM structured its business procedures in different periods. In addition to the Annual Sessions (AS) in the summer, business was conducted by Interim Committee (IntCom), Executive Committee (ExecCom) and/or Representative Committee (RepCom) between or concurrent with Annual Sessions as follows:
- 1996-present: RepCom in Winter, AS in Summer
- 1976-1995: RepCom in Winter and Summer, AS in Summer
- 1964-1975: ExecCom in Winter, RepCom and AS in Summer
- 1947-1963: IntCom in Winter and Summer, AS in Summer
1996 – Present
|Year (1996-Present)||Representative Committee Winter||Annual Session Summer|
|2021 – 75th year||RepCom 2021|
|2020 – 74th year||RepCom 2020||AS 2020|
|2019 – 73rd year||RepCom 2019||AS 2019|
|2018 – 72nd year||RepCom 2018||AS 2018|
|2017 – 71st year||RepCom 2017||AS 2017|
|2016 – 70th year||RepCom 2016||AS 2016|
|2015 – 69th year||RepCom 2015||AS 2015|
|2014 – 68th year||RepCom 2014||AS 2014|
|2013 – 67th year||RepCom 2013||AS 2013|
|2012 – 66th year||RepCom 2012||AS 2012|
|2011 – 65th year||RepCom 2011||AS 2011|
|2010 – 64th year||RepCom 2010||AS 2010|
|2009 – 63rd year||RepCom 2009||AS 2009|
|2008 – 62nd year||RepCom 2008||AS 2008|
|2007 – 61st year||RepCom 2007||AS 2007|
|2006 – 60th year||RepCom 2006||AS 2006|
|2005 – 59th year||RepCom 2005||AS 2005|
|2004 – 58th year||RepCom 2004||AS 2004 (partial)|
|2003 – 57th year||RepCom 2003||AS 2003 (partial)|
|2002 – 56th year||RepCom 2002||AS 2002 (partial)|
|2001 – 55th year||RepCom 2001||AS 2001 (partial)|
|2000 – 54th year||RepCom 2000||AS 2000|
|1999 – 53rd year||RepCom 1999||AS 1999|
|1998 – 52nd year||RepCom 1998||AS 1998|
|1997 – 51st year||RepCom 1997||AS 1997|
|1996 – 50th year||RepCom 1996||AS 1996|
1976 – 1995
1964 – 1975
|Year (1964-1975)||Executive Committee Winter||Representative Committee Summer||Annual Session Summer|
|1975 – 29th year||ExecCom 1975||RepCom 1975||AS 1975|
|1974 – 28th year||ExecCom 1974||RepCom 1974||AS 1974|
|1973 – 27th year||ExecCom 1973||RepCom 1973||AS 1973|
|1972 – 26th year||ExecCom 1972||RepCom 1972||AS 1972|
|1971 – 25th year||ExecCom 1971||RepCom 1971||AS 1971|
|1970 – 24th year||ExecCom 1970||RepCom 1970||AS 1970|
|1969 – 23rd tear||ExecCom 1969||RepCom 1969||AS 1969|
|1968 – 22nd year||ExecCom 1968 (partial)||RepCom 1968||AS 1968|
|1967 – 21st year||ExecCom 1967||RepCom 1967 minutes are attachments #1-3 of AS 1967 minutes packet. There are no separate RepCom attachments.||AS 1967|
|1966 – 20th year||ExecCom 1966 (partial)||RepCom 1966 (minutes only. There are no separate RepCom attachments from those of AS 1966)||AS 1966|
|1965 – 19th year||ExecCom 1965 in process
||RepCom 1965||AS 1965|
|1964 – 18th year||ExecCom 1964||RepCom 1964||AS 1964|
1947 – 1963
|Year (1947-1963)||Interim Committee Winter||Interim Committee Summer||Annual Session Summer|
|1963 – 17th year||IntCom 1963-03 in process
||IntCom 1963-08||AS 1963|
|1962 – 16th year||IntCom 1962-03||IntCom 1962-08||AS 1962|
|1961 – 15th year||IntCom 1961-03||IntCom 1961-08||AS 1961|
|1960 – 14th year||IntCom 1960-03||IntCom 1960-08||AS 1960|
|1959 – 13th year||IntCom 1959-02||IntCom 1959-08||AS 1959|
|1958 – 12th year||IntCom 1958-03||IntCom 1958-08||AS 1958|
|1957 – 11th year||IntCom 1957-03||IntCom 1957-08||AS 1957|
|1956 – 10th year||IntCom 1956-03||IntCom 1956-08||AS 1956|
|1955 – 9th year||IntCom 1955-03||AS 1955|
|1954 – 8th year||AS 1954|
|1953 – 7th year||AS 1953|
|1952 – 6th year||AS 1952|
|1951 – 5th year||AS 1951|
|1950 – 4th year||AS 1950|
|1949 – 3rd year||AS 1949|
|1948 – 2nd year||AS 1948|
|1947 – 1st year||AS 1947|
About the Search Box
The minutes search box near the top of this page is under development (11/21/2020). We’ve attempted to configure a customized Google search box just for PYM minutes. It may take some time to get the kinks out. The efficacy of this search method also depends on numerous factors, among them:
• Google needs to have fully indexed recently uploaded minutes files (which will take time).
• Search quality depends on the quality of the optical character recognition (conversion of image to text) that was applied to the files. The OCR (provided by Adobe Acrobat) often contains many errors, especially when the image is poor.
• Keyword search is often very frustrating anyway, even if the other two factors are under control.
But this is a start. Try using the “Search the Minutes” box above, and share your experience with us. Maybe we can do something to make it better.
Background and History
List of Annual Sessions
Pacific Yearly Meeting was officially formed in 1947. Here is a list of all PacYM annual sessions, including clerks, locations, number of PacYM members and other such data. We haven’t yet built a comparable list of Rep/Exec/Interim Committee meetings, but you’re probably less interested in that sort of list anyway.
Here is a graph of the total number of adult members of Monthly Meetings in PacYM over the years, as reported in the Annual Session minutes (this was not recorded in every year).
How the Minutes were Gathered
For the first 11 years Pacific Yearly Meeting existed “jointly and within” the older organization, Pacific Coast Association of Friends. The “two organizations” met as one and the same gathering and their minutes were published in Friends Bulletin, the publication of PCAF that first came out in 1929. The links above for 1947-1957 Annual Sessions take you to scanned images of the appropriate issues of Friends Bulletin in the archives of Western Friend Magazine (today’s incarnation of Friends Bulletin). We encourage Friends to visit the extremely useful Western Friend deep archive to explore more of the history of Friends in the Pacific region as reported in the issues of Friends Bulletin.
In 1958 the name “Pacific Coast Association of Friends” was officially dropped. Informal reports about the PYM annual sessions continued to be published in Friends Bulletin but the actual minutes of the PYM sessions were published separately.
2001 was the first year that PYM minutes were published electronically on a PYM website (as well as on paper). It is these online minutes that are linked above for 2001 through the present. Many of the earlier ones (especially 2001-2004) do not contain all the referenced reports (“attachments”), nor are the reports to be found posted on the website. We will soon scan paper copies of the missing reports to make them available here. Generally since 2007 the packets do contain all, or nearly all, of the reports.
The publication and circulation of paper minutes was discontinued after 2012. Regarding the minutes for years 2013-2018, see this status report.
Minutes for the “middle years” (1958 through 2000) have generally only been available on paper under the care of the PYM Historian/Archivist (currently Jan Tappan of Orange Grove Meeting). Copies are stored in archives (read: file cabinets) in the Whittier College Library basement, but they are not accessible to the general public there. The Friends Historical Library at Swarthmore College in Philadelphia also has a collection which is publicly accessible, but only on paper in the library itself, not online and not digitally. There are also some personal collections, most notably that of Stratton Jaquette, a member of Palo Alto Meeting who served as PYM Clerk 1986-1988. Stratton has been keeping minutes since 1969.
We recently completed scanning paper minutes for the years 1969 through 2000 using Stratton Jaquette’s collection, as that is the most conveniently accessible to us. We also plan to use Stratton’s collection to fill gaps in the early years of electronic minutes (2001-2004). For the years 1958-1968 (and even some before 1958) we are indebted to Christina Mecklenburg, administrator at the Whittier College Library, who has been scanning minutes for us from our archives there. The library is still closed to the public (including to our Archivist) due to the COVID-19 shutdown.
This page is under the care of George Mills, Pacific Yearly Meeting Secretariat Clerk, PYMSecretariat@gmail.com.