PYM Minutes

This page provides access to the official minutes of Pacific Yearly Meeting business sessions since 1947.  These cover plenaries at Annual Sessions and meetings of the Interim, Executive and Representative Committees.  The minutes packets also contain all committee reports submitted for those meetings.

Status: We recently finished scanning of paper minutes to complete the digital collection for nearly all years from 1947 to the present.  There remain a few gaps to be filled, but the work is largely complete.  See the bottom of the page for more background on what is here.

Search the Minutes

Action Minutes Only

List of PacYM Minutes of Action for all years 2001 through RepCom 2019(Action minutes beyond RepCom 2019 are not yet added to this file, but can be found in the full minutes packets).

Full Minutes and Reports

Minutes are segmented into four tables, based on how PacYM structured its business procedures in different periods.  In addition to the Annual Sessions (AS) in the summer, business was conducted by Interim Committee (IntCom), Executive Committee (ExecCom) and/or Representative Committee (RepCom) between or concurrent with Annual Sessions as follows:

  • 1996-present: RepCom in Winter, AS in Summer
  • 1976-1995: RepCom in Winter and Summer, AS in Summer
  • 1964-1975: ExecCom in Winter, RepCom and AS in Summer
  • 1947-1963: IntCom in Winter and Summer, AS in Summer

1996 – Present

Since 1996 Representative Committee has met only in the Winter. All business in the Summer has been conducted entirely in Annual Session plenaries.
Year (1996-Present) Representative Committee Winter Annual Session Summer
2021 – 75th year RepCom 2021  
2020 – 74th year RepCom 2020 AS 2020
2019 – 73rd year RepCom 2019 AS 2019
2018 – 72nd year RepCom 2018 AS 2018
2017 – 71st year RepCom 2017 AS 2017
2016 – 70th year RepCom 2016 AS 2016
2015 – 69th year RepCom 2015 AS 2015
2014 – 68th year RepCom 2014 AS 2014
2013 – 67th year RepCom 2013 AS 2013
2012 – 66th year RepCom 2012 AS 2012
2011 – 65th year RepCom 2011 AS 2011
2010 – 64th year RepCom 2010 AS 2010
2009 – 63rd year RepCom 2009 AS 2009
2008 – 62nd year RepCom 2008 AS 2008
2007 – 61st year RepCom 2007 AS 2007
2006 – 60th year RepCom 2006 AS 2006
2005 – 59th year RepCom 2005 AS 2005
2004 – 58th year RepCom 2004 AS 2004 (partial)
2003 – 57th year RepCom 2003 AS 2003 (partial)
2002 – 56th year RepCom 2002  AS 2002 (partial)
2001 – 55th year RepCom 2001 AS 2001 (partial)
2000 – 54th year RepCom 2000 AS 2000
1999 – 53rd year RepCom 1999 AS 1999
1998 – 52nd year RepCom 1998 AS 1998
1997 – 51st year RepCom 1997 AS 1997
1996 – 50th year RepCom 1996 AS 1996     

1976 – 1995

From 1976 through 1995 Representative Committee met twice a year: once in the Winter and once in the Summer overlapping with Annual Session.
Year (1976-1995) Representative Committee Winter Representative Committee Summer Annual Session Summer
1995 – 49th year RepCom 1995-03 RepCom 1995-08 AS 1995
1994 – 48th year RepCom 1994-03 RepCom 1994-08 AS 1994 / DIA 1994 (Advance Packet)
1993 – 47th year RepCom 1993-03 RepCom 1993-08 AS 1993
1992 – 46th year RepCom 1992-03 / Ad Hoc Planning 1992-04
RepCom 1992-08 AS 1992
1991 – 45th year RepCom 1991-03 RepCom 1991-08 AS 1991
1990 – 44th year RepCom 1990-03 RepCom 1990-07 AS 1990
1989 – 43rd year RepCom 1989-03 RepCom 1989-08 AS 1989
1988 – 42nd year RepCom 1988-03 RepCom 1988-07 AS 1988
1987 – 41st year RepCom 1987-02 RepCom 1987-08 AS 1987
1986 – 40th year RepCom 1986-03 RepCom 1986-08 AS 1986
1985 – 39th year RepCom 1985-03 RepCom 1985-07 AS 1985
1984 – 38th year RepCom 1984-03 RepCom 1984-07 AS 1984
1983 – 37th year RepCom 1983-03 RepCom 1983-07 AS 1983
1982 – 36th year RepCom 1982-03 RepCom 1982-08 AS 1982
1981 – 35th year RepCom 1981-02 RepCom 1981-08 AS 1981
1980 – 34th year RepCom 1980-03 RepCom 1980-08 AS 1980
1979 – 33rd year RepCom 1979-03 RepCom 1979-08 AS 1979
1978 – 32nd year RepCom 1978-03 RepCom 1978-08 AS 1978
1977 – 31st year RepCom 1977-03 RepCom 1977-08 AS 1977
1976 – 30th year RepCom 1976-03 RepCom 1976-08 AS 1976

1964 – 1975

From 1964 through 1975 Representative Committee met only in the Summer overlapping Annual Session while a smaller Executive Committee conducted business in the Winter.
Year (1964-1975) Executive Committee Winter Representative Committee Summer Annual Session Summer
1975 – 29th year ExecCom 1975 RepCom 1975 AS 1975
1974 – 28th year ExecCom 1974 RepCom 1974 AS 1974
1973  –  27th year ExecCom 1973 RepCom 1973 AS 1973
1972  –  26th year ExecCom 1972 RepCom 1972 AS 1972
1971 – 25th year  ExecCom 1971 RepCom 1971 AS 1971
1970 – 24th year ExecCom 1970 RepCom 1970 AS 1970
1969 – 23rd tear  ExecCom 1969 RepCom 1969 AS 1969
1968 – 22nd year ExecCom 1968 (partial) RepCom 1968 AS 1968
1967 – 21st year ExecCom 1967 RepCom 1967 minutes are attachments #1-3 of AS 1967 minutes packet.  There are no separate RepCom attachments. AS 1967
1966 – 20th year ExecCom 1966 (partial) RepCom 1966 (minutes only.  There are no separate RepCom attachments from those of AS 1966) AS 1966
1965 – 19th year ExecCom 1965 in process
RepCom 1965 AS 1965
1964 – 18th year ExecCom 1964 RepCom 1964 AS 1964

1947 – 1963

The 1947 Organization Committee Report called for a “Representative Committee” which could fix its own time and place of meeting.  The committee consisted of PYM officers and two representatives from each Monthly Meeting.  The report suggested that the committee meet in the Summer at the time of Annual Session, and at other times “upon the request of three members of the committee.”  Sometime between 1947 and 1952 the committee’s name was changed to “Interim Committee”, though its composition and charge were the same.  By 1955 at least it had become regular practice for Interim Committee to meet both Winter and Summer.  Research into the archives at Whittier College Library continues in search of possible Interim/Representative Committee minutes before 1955.
Year (1947-1963) Interim Committee Winter Interim Committee Summer Annual Session Summer
1963 – 17th year IntCom 1963-03 in process
IntCom 1963-08 AS 1963
1962 – 16th year IntCom 1962-03 IntCom 1962-08 AS 1962
1961 – 15th year IntCom 1961-03 IntCom 1961-08 AS 1961
1960 – 14th year IntCom 1960-03  IntCom 1960-08 AS 1960
1959 – 13th year IntCom 1959-02 IntCom 1959-08 AS 1959
1958 – 12th year IntCom 1958-03 IntCom 1958-08 AS 1958
1957 – 11th year IntCom 1957-03 IntCom 1957-08 AS 1957
1956 – 10th year IntCom 1956-03 IntCom 1956-08 AS 1956
1955 – 9th year IntCom 1955-03   AS 1955
1954 – 8th year     AS 1954
1953 – 7th year     AS 1953
1952 – 6th year     AS 1952
1951 – 5th year     AS 1951
1950 – 4th year     AS 1950
1949 – 3rd year     AS 1949
1948 – 2nd year     AS 1948
1947 – 1st year     AS 1947

About the Search Box

The minutes search box near the top of this page is under development (11/21/2020). We’ve attempted to configure a customized Google search box just for PYM minutes. It may take some time to get the kinks out.  The efficacy of this search method also depends on numerous factors, among them:
• Google needs to have fully indexed recently uploaded minutes files (which will take time).
• Search quality depends on the quality of the optical character recognition (conversion of image to text) that was applied to the files.  The OCR (provided by Adobe Acrobat) often contains many errors, especially when the image is poor.
• Keyword search is often very frustrating anyway, even if the other two factors are under control.

But this is a start. Try using the “Search the Minutes” box above, and share your experience with us.  Maybe we can do something to make it better.

Background and History

List of Annual Sessions

Pacific Yearly Meeting was officially formed in 1947.  Here is a list of all PacYM annual sessions, including clerks, locations, number of PacYM members and other such data.  We haven’t yet built a comparable list of Rep/Exec/Interim Committee meetings, but you’re probably less interested in that sort of list anyway.

Here is a graph of the total number of adult members of Monthly Meetings in PacYM over the years, as reported in the Annual Session minutes (this was not recorded in every year).

How the Minutes were Gathered

For the first 11 years Pacific Yearly Meeting existed “jointly and within” the older organization, Pacific Coast Association of Friends.  The “two organizations” met as one and the same gathering and their minutes were published in Friends Bulletin, the publication of PCAF that first came out in 1929.  The links above for 1947-1957 Annual Sessions take you to scanned images of the appropriate issues of Friends Bulletin in the archives of Western Friend Magazine (today’s incarnation of Friends Bulletin).  We encourage Friends to visit the extremely useful Western Friend deep archive to explore more of the history of Friends in the Pacific region as reported in the issues of Friends Bulletin.

In 1958 the name “Pacific Coast Association of Friends” was officially dropped.  Informal reports about the PYM annual sessions continued to be published in Friends Bulletin but the actual minutes of the PYM sessions were published separately.

2001 was the first year that PYM minutes were published electronically on a PYM website (as well as on paper). It is these online minutes that are linked above for 2001 through the present.  Many of the earlier ones (especially 2001-2004) do not contain all the referenced reports (“attachments”), nor are the reports to be found posted on the website. We will soon scan paper copies of the missing reports to make them available here. Generally since 2007 the packets do contain all, or nearly all, of the reports.

The publication and circulation of paper minutes was discontinued after 2012.  Regarding the minutes for years 2013-2018, see this status report.

Minutes for the “middle years” (1958 through 2000) have generally only been available on paper under the care of the PYM Historian/Archivist (currently Jan Tappan of Orange Grove Meeting).  Copies are stored in archives (read: file cabinets) in the Whittier College Library basement, but they are not accessible to the general public there.  The Friends Historical Library at Swarthmore College in Philadelphia also has a collection which is publicly accessible, but only on paper in the library itself, not online and not digitally.  There are also some personal collections, most notably that of Stratton Jaquette, a member of Palo Alto Meeting who served as PYM Clerk 1986-1988.  Stratton has been keeping minutes since 1969.

We recently completed scanning paper minutes for the years 1969 through 2000 using Stratton Jaquette’s collection, as that is the most conveniently accessible to us.  We also plan to use Stratton’s collection to fill gaps in the early years of electronic minutes (2001-2004).  For the years 1958-1968 (and even some before 1958) we are indebted to Christina Mecklenburg, administrator at the Whittier College Library, who has been scanning minutes for us from our archives there.  The library is still closed to the public (including to our Archivist) due to the COVID-19 shutdown.

This page is under the care of George Mills, Pacific Yearly Meeting Secretariat Clerk, PYMSecretariat@gmail.com.