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2013 AS report Ad Hoc Committee – Task Calendar Registration Team Selection (PDF file)
[Web version]
Pacific Yearly Meeting
Proposed Process for Selecting and Approving a
Contract Registration Service
| Date | Task | Person/Committee Responsible |
| At Annual Session | Announce that there will be an open process for selecting a registration team for Pacific Yearly Meeting. All interested Meetings are encouraged to apply to be the Contract Registration Service for the upcoming year. Details will be announced by November 1. | Registrars |
| End of September | Read and interpret evaluations and other comments regarding the registration process for the current year’s Annual Session | Outgoing registrars, current registrars, Ministry and Oversight liaison, Assistant Clerk |
| October | Develop a “Call for Contract Registration Service” based on PYM needs. Reference job description held by Nominating Committee. Update description, if necessary, based on registration team experience and evaluations. Send to Presiding Clerk for review. When approved send to Assistant Clerk for dispersal. | Outgoing registrars, current registrars, Ministry and Oversight liaison |
| First of November | Issue “Call for Contract Registration Service” to all Meetings | Assistant clerk |
| November to January | Field questions from potential applicants | Current registrars, Ministry and Oversight liaison |
| Mid January | Applications due to registrars | Current registrars |
| Mid January | Review applications | Current registrars, Ministry and Oversight Liaison, Assistant Clerk |
| Late January | Negotiate contract if necessary. Bring budget request to Finance Committee. | Current registrars |
| February | Select a Contract Registration Service to recommend to RepCom | Current registrars, Ministry and Oversight Liaison, designee from Finance Committee |
| First of March | Bring recommendation to RepCom for approval | Current registrars |
| Following RepCom | Get signatures on contract if necessary | Current registrars |
| Following RepCom | Begin working with Contract Reservation Service | Current registrars |