2024 RepCom

The 2024 Sessions of Pacific Yearly Meeting’s Representative Committee (“RepCom 2024”) will be held February 24 and March 2, 2024, via Zoom. 

There will also be an orientation meeting for Monthly Meeting Representatives to Pacific Yearly Meeting on Friday, February 23, via Zoom.

Questions about RepCom? Email Heather at assistanttotheclerk@pacificyearlymeeting.org 

Overview

Pacific Yearly Meeting (PacYM) Officers and Committee Clerks are members of Representative Committee, along with one designated representative from each Monthly Meeting, the Clerks of College Park and Southern California Quarterly Meetings, and the immediate past Clerk of the Yearly Meeting.

All Friends with interest in the business of Pacific Yearly Meeting are invited to attend the sessions of the Representative Committee (RepCom).

Representative Committee meets once a year (over two Saturdays) to:
– conduct any pressing business that requires the discernment of the Yearly Meeting body
– conduct business pertaining to the holding of Annual Session
– address financial items, such as the Treasurer’s report for the previous fiscal year, changes to the budget for the current year, and the budget for Annual Session
– consider nominations made by Nominating Committee since Annual Session and approve these nominations when so guided
– confirm interim appointments
– name the Naming Committee, which proposes the names of Friends to serve on the Nominating Committee

Any business that PacYM committees, officers or representatives to outside organizations intend to bring to Annual Session must be brought to RepCom for a “first reading”. Additionally, PacYM committees that would like to propose an interest group session for Annual Session must submit their proposals before the rise of RepCom.

PacYM Committees, the Treasurers and others, prepare and submit reports in advance of RepCom. These reports will be posted on this page as they become available. (Click HERE for guidelines on preparing reports.)

For more information about Meeting Representatives and Representative Committee, see page 175 of the 2001 edition of Faith & Practice.

Questions about RepCom? Email Heather at assistanttotheclerk@pacificyearlymeeting.org 

When / Where

The 2024 sessions of Representative Committee (RepCom) will be held via Zoom.

March 2
10:00 am – 4:00 pm (Pacific)
(with breaks as appropriated)

February 24
9:00 am – 4:00 pm (Pacific)
(with breaks as appropriate)

Friends who register to attend RepCom (using the form at the bottom of this page) will receive the Zoom information by email on Thursday, February 22.

Agendas

Saturday, March 2
Session I (10:00 a.m. – 11:30 a.m. Pacific)
Worship (10-10:30 a.m.)
Introductions
Roll Call (for Friends not present 2/24)
Land Acknowledgement Reflection
Naming Committee (names read 2/24 brought for approval)
Budget Discussion (Finance Committee, Treasurer)
Minutes
Announcements

11:30 a.m. – 1:00 p.m. Lunch
(Zoom space will remain open for fellowship)

Session II (1:00 p.m. – 4:00 p.m. Pacific)
Nominating Committee (names read 2/24 brought for approval)
Ministry Committee (Gail Eastwood)
Children’s Program Committee (Molly Bishop)
Communications Committee (Lynn Gazis)
Report from College Park Quarterly Meeting (Eric Sabelman)
Report from Mexico City Monthly Meeting (Jonathan Woolley)
Minutes
Announcements
Closing Worship

————————————–

Saturday, February 24
Session I (9:00 a.m. – 11:30 a.m. Pacific)
Worship (9-10 a.m.)
Roll Call (Heather Levien)
Land Acknowledgement (Leslie Zondervan-Droz)
Naming Committee
Presentation of Site for AS2024 (Robin DuRant, Keenan Lorenzato, Bronwen Hillman)

11:30 a.m. – 1:00 p.m. Lunch

Session II (1:00 p.m. – 4:00 p.m. Pacific)
AS2024 Site Discussion continued, if needed
Nominating Committee (see report) (Julie Harlow)
Peace & Social Order Committee (see report) (Linnea Hanson / Betty Guthrie)
Sharing in small groups
Break
Report from Honolulu Monthly Meeting (Alyce Dodge)
Report from the Youth Programs Coordinator (Keenan Lorenzato)
Report from Southern California Quarterly Meeting (Dan Strickland)
Minutes
Announcements

To request plenary time or submit items for the RepCom agenda, please email our Presiding Clerk, Laura at clerk@pacificyearlymeeting.org

Additional Information

Reports are due: February 3rd
Guidelines for preparing reports

Registration closes: February 21st

Meeting representatives to Pacific Yearly Meeting (also known as “Meeting Reps”) are invited to attend an orientation session on Friday, February 23rd at 7:00 pm.

To request plenary time or submit items for the RepCom agenda, please email our Presiding Clerk, Laura at clerk@pacificyearlymeeting.org

Interest Group Proposals (for Annual Session)

See How to Propose an Interest Group for Annual Session for information about submitting an Interest Group proposal for the Annual Session.

Interest groups need to be sponsored by a PacYM committee. 

The deadline for submitting a proposal is March 2. To submit a proposal, click HERE.

Additional note: PacYM committees and Friends’ organizations are invited to hold an interest group-type session on Zoom at any time during the year. A formal proposal is not required for interest group sessions held outside of Annual Session. For more information email Heather at assistanttotheclerk@pacificyearlymeeting.org

Register

Please complete this form to register to attend the 2024 sessions of the Pacific Yearly Meeting Representative Committee (RepCom 2024)

Registration closes Wednesday, February 21st

All Friends are welcome to attend RepCom. This question just helps the organizers to identify who’s who.
If you are representing more than one Meeting or role at RepCom, please note this here.

Find the 2024 RepCom Minutes and Reports Packet HERE

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