Attending Annual Session 2022 In Person

This page has practical information about attending Annual Session 2022 at Mount Madonna 22-27 July.

Questions? Please contact your Arrangements team at arrangementsclerk@pacificyearlymeeting.org

 

Maps

Accommodations

Covered Lodging

Mount Madonna offers a variety of hotel-style rooms (without phones or televisions).  A few rooms have private bath, most have a shared bathroom nearby (private while in use).  All rooms have two or more twin beds.

  • Conference Center – Centrally located, near where the plenaries and other sessions will be held.
  • Ram Cottages – A short walk down the hill from the meeting and dining areas.
  • Seminar House – Larger rooms that are appropriate for families.
  • Oaks Cabins – A 10 minute walk up the hill from the meeting and dining areas. Cabins have heat and electricity, but no plumbing. There is a bathhouse nearby.

Linens will be provided for Friends sleeping in covered lodging. This will include one towel per person.

Camping

The Oaks Campground is a 10 minute walk up the hill from the main area. There is a centrally located bathhouse and there will be port-a-potties for the campsites that are further away. Campers will need to bring all their own equipment.

Friends will be able to drive close to the campsites to unload equipment. Then, you will be asked to park your vehicle in a designated area nearby.

The teens (JYM) will be camping in the area around Orchard House.

RV/Camping Vehicle

There are a few spaces available at Mount Madonna for RVs or other camping vehicles. Some have access to electricity, but not other hookups. Showers and restrooms are available in the campgrounds and buildings.

What to Bring

We can expect temperatures at Mount Madonna to be in the high-70’s during the day, going down to the mid-40’s at night.
In consideration for sensitive Friends and Mount Madonna’s policies, please refrain from bringing or using fragrances or scented products.

  • At least 2 unopened covid antigen or rapid tests
  • Sufficient N95, KN95 or KF94 masks
  • Proof of covid vaccination (this can be sent to assistanttotheclerk@pacificyearlymeeting.org in advance)
  • Comfortable, appropriate clothing for a largely outdoor site – bring layers! 
  • Suitable shoes for walking and hiking
  • Sun hat
  • Sunscreen + insect repellant (fragrance-free or unscented)
  • Reusable water bottle / travel mug
  • Flashlight (especially important if you are camping)
  • Mount Madonna will provide shampoo, conditioner and body gel in the shower facilities (if you bring your own toiletries, please ensure they are fragrance-free or unscented and gentle on the environment)
  • Tie-dyed clothing for the dance on Tuesday night
  • An item of clothing to tie-dye at the Community Sharing activity on Saturday
  • Musical instruments for sing-a-longs
  • Bible for Bible Study on Saturday and Sunday

Arriving on Friday

Please plan to arrive with enough time to check in and get set up in your room or pitch your tent (there is no lighting in the campground after dark). Ask Arrangements about times for setting up meeting rooms and other spaces. 

Check-in is from 3:00 to 5:15 pm. Follow the signs on Summit Road to the check-in area.
On arrival:
– you will be asked to take a covid antigen or rapid test
– while you wait for the results, visit Heather (Assistant to the Clerk) to check your proof of covid vaccination, stop by the handouts table, and say hello to Friends
– after you receive a negative test result, find Lawrence (Registrar) to complete the check-in process and receive your name tag and Mount Madonna lanyard
** Very important — the Mount Madonna lanyard is your “ticket” to get through the gate and onto the site.

Arriving and being together prior to dinner helps us to be gathered and ready for the first plenary. Dinner will be served from 5:30 to 6:15 pm, and the first plenary will follow immediately.

Phones & Internet

Wifi is available in our meeting spaces, in the dining room areas, and in most guest rooms. Campsites and cabins do not have wifi. Cell phone reception can be spotty, though texting works well. Verizon works best, AT&T is decent, and Sprint and T-Mobile are limited.

Meals & Food

Mount Madonna will serve three vegetarian meals a day, with vegan and gluten-free options as standard. Arrangements Committee will help Friends who cannot safely manage within these guidelines during Annual Session to make other arrangements for meals. Please note your dietary needs and concerns on the registration form and someone from the Arrangements Committee will contact you.

Breakfast will be served from 8-9 am, lunch from 12:30-1:30 and dinner from 5:30-6:15. Coffee, tea and light snacks will be on hand 24/7. In respect for Mount Madonna’s residential community and their practice of strict vegetarianism, Friends are not permitted to bring food onto the site. Attenders who bring meat-based food products onto the site will be asked to leave.

Getting to Annual Session … and home again 

There is no public transportation to the site from towns nearby (Watsonville and Gilroy are each a half hour away) or shuttle service from airports in San Jose or San Francisco (an hour to hour a half away). Consider making carpool arrangements with other Friends, or staying with Friends who are intending to commute every day. Closer to the Annual Session date, Arrangements will reach out to everyone who is registered to coordinate Friends who are able to offer rides with  Friends who still need them.

Additional Notes

Laundry. Sorry, Mount Madonna does not offer laundry facilities due to limited water resources and a commitment to stewardship of the land that sustains us.

Yoga. Friends are welcome to participate in the Saturday morning yoga class offered at Mount Madonna free of charge! Additional yoga classes can be arranged for a fee. Contact arrangementsclerk@pacificyearlymeeting.org