FAQ PYMcloud Interest Group 2013

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Cloud Computing (Generic Concept)

What is Cloud Computing in general?

(From Wiki: https://en.wikipedia.org/wiki/Cloud_computing )

Cloud computing is an [informal] expression used to describe a variety of different types of computing concepts that involve a large number of computers (actual or virtual) that are connected through a real-time communication network (typically the Internet). Cloud computing is a jargon term without a commonly accepted non-ambiguous scientific or technical definition… The popularity of the term can be attributed to its use in marketing to sell hosted services….

OK, so what is “PYMcloud” as a concept?

(“PYMcloud” name is optional marketing term. Alternate name suggestions are welcomed)

We envision creating various web services to fully support the organizational function of Worship Groups, Monthly Meetings, Quarterly Meetings and Pacific Yearly Meeting inclusively.

Some examples of these functions are:

  • Basic web presence for each entity within PYM, with Meeting location (with maps/directions option), hours of Meeting for Worship, contact information etc.
  • Secured Directory service with granular details of Member/Attender status, Member of/Attending location(s) … MM/Quarterly/Yearly committee work, preferred method of contact etc.
  • Focused communication at all levels using the single-source of real-time Directory data e.g. Presiding Clerk could send communication to all MM Clerks Peace & Social Order Clerk could distribute a Minute from YM to all local MM P&SO clerks; Youth Program Coordinator can locate all meetings with certain age groups to provide local service-work opportunity in a geographically-centered area; Clerks from Finance committees or Treasurers could communicate directly with each other about best auditing practices, etc.
  • Shared Calendar of events for all entities so everyone can see scheduling conflicts before events are planned.

Some optional functions that can be added to the base-line concepts are:

  • Open-Source Library database system that is shared between Monthly Meetings.
  • Searchable Document storage and retrieval system for Minutes (both inward-focused private content and outward-focused public interest), Committee reports, etc.
  • Yearly Meeting Event Registration functions using the same database of individual contacts as is used for the Directory and Communication functions listed above.

Who would be responsible for setting up and managing this system?

The Electronic Communications Subcommittee of PYM Ministry and Oversight. 

Who would manage the Directory Content type of data?

Once the infrastructure is setup and tested, we envision current Monthly Meeting Database clerks would have direct access to manage their own data via a web interface. We would have secure access controls and full revision tracking so we would know who accessed the database and which data was changed.

What are the underling technologies used to build the PYMcloud?

This project will consist of a primary hosting provider using Virtual Private Servers (VPS) (possibly physically located outside of the U.S.A.); Drupal, an open source Content Management System (CMS) for web content controls; CiviCRM, an open source CMS for database and event registrations; and other open source modules can be added as options and needs grow, such as the Library system or Document Storage systems.

What are the annual budget needs for PYMcloud?

We estimate an annual budget of $1500 as a baseline, and this amount is in the current budget proposal coming before you at this Annual Session. This amount can grow in future years as more options and functions are added in. This starting budget amount allows for annual contributions to the open-source community once we have a working system in place, as well as contingency fees should we need to hire outside technical assistance.

Electronic Communications Subcommittee email: electronic@pacificyearlymeeting.org

Don Bean, Conejo Valley, convener; Eric Moon, Berkeley; Tom Yamaguchi, Strawberry Creek; Kerwin Flowers, La Jolla; Brylie Oxley, Grass Valley

AS 2013 Statistical Report

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Pacific Yearly Meeting Statistical Report – 2013

This report summarizes membership information within the monthly meetings of Pacific Yearly Meeting (PYM) for the statistical year ending May 31, 2013.

There are 37 Monthly Meetings. Twenty-four meetings are in College Park Quarterly Meeting (65% of the total), nine meetings are in Southern California Quarterly Meeting (27% of the total), and four meetings are not affiliated with a Quarterly Meeting (Big Island, Honolulu, Guatemala, and Mexico City), which represent 7% of the membership.

There are 15 worship groups:

  • Sierra Foothills Worship Group, under the care of Delta Meeting
  • Maui, Kauai, and Molokai Worship Groups under the care of Honolulu Meeting
  • Southern Humboldt Worship Group, under the care of Humboldt Meeting
  • Las Vegas Worship Group, under the care of Inland Valley Friends Meeting
  • Conejo Valley and Whitleaf, under the care of Orange Grove Monthly Meeting
  • Friends House, Ukiah, and Lake County Worship Groups under the care of Redwood Forest Meeting
  • West Marin Worship Group, under the care of San Francisco Meeting
  • Ojai Worship Group, under the care of Santa Barbara Monthly Meeting
  • Oakland Worship Group, under the care of Strawberry Creek Meeting
  • Oaxaca Worship Group, under the care of Mexico City.

The largest Meetings are: Strawberry Creek (99), Palo Alto (97), and Berkeley (94). Seven Meetings have 9 or fewer members.

Overall membership within the Pacific Yearly Meeting has decreased by 44, for a total of 1,346, down from 1,390 last year.

Eighteen people joined by convincement, 26 members died, and 22 members were released or withdrew. Eleven members transferred into Meetings; 17 transferred out.

Within the past 10 years, PYM member meetings were blessed with a high of 1,534 members (2004). The lowest number of members is in 2013.  Total membership was down 3.2% for this statistical year, and the ten-year loss is 11.5%

A 10-year Year-over-Year view of PYM membership changes, and the number and types of changes per Meeting, will be available on the Pacific Yearly Meeting Website.

Respectfully submitted, Lee Knutsen, PYM Statistical Clerk


2013 AS Report from Rep Support Subcommittee

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Representative Support Subcommittee

Of Ministry & Oversight Committee

Report to PYM Annual Session 2013

Rep Support subcommittee:  Tom Yamaguchi, Don Bean, Sandy Kewman, Carol Mosher as M&O liaison

This support subcommittee was brought into existence 2010 to increase communication from Monthly meetings and all the functions of PYM and back again.

These are your subcommittee reps and the meetings that each rep supports:

Tom:  Redding, Palo Alto, Reno, SF, Appleseed, Berkeley, Napa-Sonoma

Sandy:  Central Coast, Davis, Guatemala, Honolulu, Humboldt, Sacramento, San Jose,  Santa Cruz, Visalia

Don: Claremont, Inland Valley, LaJolla,  Marloma Long Beach, Orange County, Orange Grove, San Diego, Santa Barbara, Santa Monica

Carol:  Mexico City, Mendocino, Marin, Delta, Redwood Forest, Chico, Fresno, Live Oak

1.  Reps are urged to read the Pac Y M website frequently: https://pacificyearlymeeting.org

2. We recommend an alternative to the PYM annual session and Rep Com Meetings if meetings can do so.

3. Changes each year in reps, Meetings PLEASE  inform Patricia Smith, assistant clerk or Sandy Kewman.

4. Please share with your meetings the proceedings of Rep Com, particular, the whole report from the PYM Youth Coordinator Supervisory Committee (on line at  website above).

5. Please familiarize yourself with tuition application so you can advise Friends in your meetings and encourage attendance at Annual Session.

6. Please know the dates of Annual Session  July 29 to Aug 3, 2013 at Mt. Madonna in Watsonville.

7. Please do not hesitate to contact your Rep Support Subcommittee person with any PYM questions or feedback:

Tom Yamaguchi  tomyamaguchi@mac.com

Don Bean ddbean@mac.com

Carol Mosher cabmosher@gmail.com

Sandy Kewman srosekewman@gmail.com


Respectfully submitted,

Sandy Kewman

2013 Annual Session report – Treasurer

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Pacific Yearly Meeting

Treasurer’s Report-Narrative

Annual Session

July, 2013

PYM has two accounts; the General Account for all economic activity outside of the Session, and the Session Account. For both accounts, the fiscal year is October 1st through September 30th.

Items of Note

General Account

  • For the General Account, this report covers the years 2011-12 and year-to-date, 10/01/2012 through 06/30/2013.
  • Income from Monthly Meetings (#4101) for this fiscal year, as of 6/30/2013, is $112,214. Thank you!
  • In the current fiscal year, $4,000 has been moved from the Youth Program Reserve to the general account. The current (06/30/13) balance in the Youth Program Reserve is $13,383.
  • We have a $20,000 3-year loan to Friends House. The interest on this 3%, which is much better than any CD we can get at this time.
  • FGC Scholarship (#2735) is used to support Young Friends to attend FGC. This account now has a balance of $1,979, down from $20,460 in 2000.
  • On page 3 of the report, I’ve added Donations to Restricted Funds. Thank you!

Session Account

  • For the 2012 Session, income exceeded expenses by $20,709.
  • As of June 30, 2013, we had $87,553 in the Session bank account. We also have deposits of $4,000: $2,000 with Mt. Madonna for 2013 and $2,000 with Walker Creek for 2014.

Respectfully submitted,
Ed Flowers


2013 Annual Session Report — Youth Program Coordinator Supervisory Committee

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Youth Program Coordinator Supervisory Committee
Report to PYM Annual Session, July 2013

Continue reading “2013 Annual Session Report — Youth Program Coordinator Supervisory Committee”

2013 Annual Session Ministry and Oversight Committee

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 Pacific Yearly Meeting

Ministry and Oversight Committee

June, 2013

Ministry and Oversight Committee has labored during this past year with a concern for our Annual Sessions and how they serve our Yearly Meeting as a whole.  Friends have indicated that they attend Annual Session for three primary reasons: to deepen their spiritual lives, to engage in fellowship with a wider body of Friends, and to engage in the spirit-led search for unity.

 Two interrelated issues continue to be raised up—those of privilege and fair representation.  As the cost of attending Annual Session increases, it becomes more difficult for those of lesser financial means to attend and becomes more difficult for monthly meetings to support financial assistance for their members.  Consequently, we are seeing lower overall attendance as well as a less diverse attendance, including reduced attendance from some of our smaller monthly meetings.  This is troubling to us as many of our Yearly Meeting’s major decisions are made during Annual Session.  How do we reconcile our testimony of equality with the fact that our Annual Sessions are becoming more and more privileged?

As we have worked together and with our subcommittees over the past year to support the spiritual life of our Yearly Meeting, our work falls into three main categories:  outreach and support to monthly meetings, support to the Yearly Meeting infrastructure, and preparing for the Annual Session.

Outreach and Support

The outreach to our monthly meetings includes improving communication between the Yearly Meeting and the monthly meetings and reaching out to our more outlying and distant meetings.  The Representative Support Subcommittee continues to hold phone calls with monthly meeting representatives to disseminate PYM news and to encourage monthly meetings to make their concerns known to the Yearly Meeting.  The Support for Distant Meetings Subcommittee has visited Guatemala and Mexico City this past year and is making plans to visit Honolulu and Big Island in 2014.  A Visiting Friend Support Subcommittee has been formed and now has enough members to function effectively.  They hope to bring an announcement to Annual Session informing us when that program will begin, how Friends can apply to be the Visiting Friend, and how monthly meetings can get on the schedule.  The Ministry and Leadings Subcommittee has explored how to assist monthly meetings in identifying, supporting, and providing accountability for Friends’ leadings.


Through the work of the Experimentation and Implementation Subcommittee (and the former Futures Committee) we have recognized that the Yearly Meeting includes both the Annual Session and the workings of the organization year-round.  We are committed to supporting both aspects of our Yearly Meeting.  The Experimentation and Implementation Subcommittee brought us schedule changes in 2012 which were very positively received, but are not possible to maintain at the site where we will meet in 2013.  We hope to bring back these schedule changes in 2014, along with some modifications that we learned as a result of that experiment.  One thing that we are able to maintain is the concept of introducing an item of business early in the week, allowing time for seasoning, and taking up the decision at a later plenary session.

We continue to receive suggestions for ways of scheduling our Annual Sessions and undertaking our business that would involve less expense, less travel, and more opportunity for building community, but none of the ideas brought forward so far seem fully workable.  We expect to keep listening, both at the Annual Session and afterward, and are looking forward to conducting a survey of PYM members and attenders in the fall, including those who do not attend the Annual Session.

The Electronic Communications Subcommittee is a hidden strength of our Yearly Meeting.  Working behind the scenes, they maintain our Yearly Meeting website, giving us access to prior Yearly Meeting and Representative Committee minutes as well as current committee reports so that we can participate in our Yearly Meeting in a more informed manner.  This year, we are putting the State of the Meeting reports on the Pacific Yearly Meeting website, and you will find them in two batches: Southern California Quarterly Meeting and College Park Quarterly Meeting.  In addition the subcommittee has been of assistance to the registrars in supporting the online registration.

The Annual Session

We have been preparing for the Ministry and Oversight Plenary where you will hear excerpts from the State of the Meeting reports, listen to some brief statements from a few Friends describing how they are being “reached by the life”, and where you will have the opportunity to respond out of the silence.  Worship-sharing groups and the Meeting for Memorials are being organized.  Several interest groups are being sponsored by Ministry and Oversight and its subcommittees:

  • Electronic Communication Subcommittee:  PYM in the Cloud—What it is and why we need it.
  • Racial Justice Subcommittee:  When we work together:  Allies across racial lines
  • Ministry and Oversight, Steve Smith: Finding our Center, Changing the World
  • Ministry and Leadings Subcommittee:  What is the Meeting’s role in naming, nurturing, supporting and providing accountability for Ministry and Leadings?

Submitted on behalf of the Ministry and Oversight Committee,

Barbara Babin, clerk


Ministry and Oversight Subcommittees 2012-13
Electronic Communication Subcommittee
Don Bean, Conejo Valley, convener
Eric Moon, Berkeley
Tom Yamaguchi, Strawberry Creek
Kerwin Flowers, La Jolla
Brylie Oxley, Grass Valley
Experimentation and Implementation Subcommittee
Paul Harris, Redwood Forest, convener
Valerie Nuttman, Santa Cruz
Sherri Sisson, Orange County
Marilee Eusebio, Davis
Ministry and Leadings Subcommittee
Sue Torrey, Central Coast, convener
Laura Magnani, Berkeley
Judith Favor, Claremont
Elaine Emily, Strawberry Creek
Outreach to Wider Circle of Friends* Subcommittee
Rolene Walker, San Francisco
Claire Gorfinkel, Orange Grove
Racial Justice Subcommittee
Laura Magnani, Co‐clerk, Berkeley
Diego Navarro, Co‐clerk, Santa Cruz
Charla Robertson, Co‐clerk, Orange Grove
Alvaro Alvarado, Sacramento
John Cantu, Santa Cruz
Cayman Howard, Visalia
Heather Howard, Visalia
Deborah Marks, Strawberry Creek
Carl Magruder, Strawberry Creek
Steve Smith, Claremont
Jim Summers, La Jolla
Representative Support Subcommittee
Sandy Kewman, Grass Valley, convener
Don Bean, Conejo Valley
Tom Yamaguchi, Strawberry Creek
Visiting Friend Subcommittee
Eric Moon, Berkeley
Eva Miller, Inland Valley/Orange Grove
Pati Constantino, Mexico City
Martha Hunkins, Humboldt

2013 AS report Ad Hoc Committee

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2013 AS report Ad Hoc Committee – Task Calendar Registration Team Selection (PDF file)

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Pacific Yearly Meeting

Proposed Process for Selecting and Approving a
Contract Registration Service

Date Task Person/Committee Responsible
At Annual Session Announce that there will be an open process for selecting a registration team for Pacific Yearly Meeting.  All interested Meetings are encouraged to apply to be the Contract Registration Service for the upcoming year.  Details will be announced by November 1. Registrars
End of September Read and interpret evaluations and other comments regarding the registration process for the current year’s Annual Session Outgoing registrars, current registrars,   Ministry and Oversight liaison, Assistant Clerk
October Develop a “Call for Contract Registration Service” based on PYM needs.  Reference job description held by Nominating Committee.     Update description, if necessary, based on registration team experience and evaluations.  Send to Presiding Clerk for review. When approved send to Assistant Clerk for dispersal. Outgoing registrars, current registrars, Ministry and Oversight liaison
First of November Issue “Call for Contract Registration Service” to all Meetings Assistant clerk
November to January Field questions from potential applicants Current registrars, Ministry and Oversight liaison
Mid January Applications due to registrars Current registrars
Mid January Review applications Current registrars, Ministry and Oversight Liaison, Assistant Clerk
Late January Negotiate contract if necessary.  Bring budget request to Finance Committee. Current registrars
February Select a Contract Registration Service to recommend to RepCom Current registrars, Ministry and Oversight Liaison, designee from Finance Committee
First of March Bring recommendation to RepCom for approval Current registrars
Following RepCom Get signatures on contract if necessary Current registrars
Following RepCom Begin working with Contract Reservation Service Current registrars


2013 AS Report Unity With Nature

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2013 Report to Pacific Yearly Meeting Annual Session

Unity With Nature Committee

Unity With Nature Committee’s annual retreat was in January 2013. We were very fortunate to be invited back to Susan Swanstrom’s delightful Russian River retreat house. We enjoyed happy fellowship, thoughtful conversations, and forest hiking.

UWN received reports back from recipients of mini-grants. Casa de los Amigos in Mexico City installed a water-conserving urinal. Central Cost Meeting organized a community service day and built a shed for the Tenbrook community garden. Redding Meeting gifted several trees and seeds to the Sequoia School Community Garden. Longer summaries are appended below this report.

UWN co-sponsored the First Annual Quaker Oaks Spring Youth Work Camp, which combined service with learning about farming and sustainability. Quaker Oaks farm is just east of Visalia on the road to Sequoia National Park, and just southwest of a nature preserve. This Friend learned that the San Joaquin valley used to be a paradise before they rearranged the water.

Quaker Oaks farm is a hospitable place—home to Visalia meeting, the Unitarians, local Wukchumni tribal events, several families, and various gardens and orchards. Campers were honored with (and accepted) an invitation to join members of the local Wukchumni tribe in their sacred sweat lodge ceremony.

We invited applications for 2013 mini-grants, and have decided to award grants to all three applicants, Sierra Friends Center, Redding Friends Meeting, and Casa de los Amigos.

UWN seeks Friends, particularly young Friends, thoughts and ideas about how we can best minister to Friends in Pacific Yearly Meeting on the concern of Earthcare. An uncertain future of climate change approaches day by day, and right action is sometimes unclear, at other times daunting.

Friends’ traditional advocacy for peace and social sustainability must be integrated with ecological sustainability. A healthy world is required for healthy people. But as ecological sustainability dwindles, social sustainability inevitably will too. A planet that is being daily and widely abused simply loses carrying capacity.

The ecological emergency we face is a very slow emergency, and many other important concerns are more immediate. Embedded, trapped, in our fossil-fuel addiction, do-able changes seem marginal but abstention seems radical and practically impossible.

But we know humanity doesn’t need fossil fuels to survive. And we know that fossil fuels continue to reduce carrying capacity. We are called to work together to thoughtfully choose new ways—and traditional ways—of meeting our needs: clean air and water, healthy food, comfy shelter, and plenty of sleep and exercise. Success will require radical change.


Reports of PYM UWN Earthcare 2012 Mini-grant Outcomes

Casa de los Amigos, Mexico City

Casa de los Amigos’ Environmental Concerns Committee received a mini-grant to help purchase a flash boiler to heat water for a women’s dormitory and two bathrooms. However, shortly after their grant was awarded, a Meeting attender donated a smaller flash boiler. Thus, the folks at Casa de los Amigos decided to get a waterless urinal instead. Basically, the urine drains by gravity without requiring flushing, although only the simplest models don’t also have a trap to contain odors. The liquid (and often proprietary) oil and water in the trap apparently require flushing and replacement every several months.


Casa de los Amigos’ water use is an ongoing concern, and Friends there continue to seek even more water conservation.


Central Coast Meeting, San Luis Obispo

Central Coast Meeting received a mini-grant to build a shed for the Tenbrook Community Garden. Construction of the shed and also some transplanting were accomplished on a sunny Sunday as part of a work party that included local residents and the urban gardening organizations One Cool Earth and the Cal Poly Permaculture Club. The work was preceded by worship at a nearby park and followed by a potluck feast for all.

Central Coast Friends hope to build long-term relationships with Tenbrook gardeners.


Redding Meeting

The Redding Meeting received a mini-grant to buy a lemon, lime, and kiwi plants, as well as many seeds, all the Meeting’s ongoing support of the Sequoia School Community Garden that was started by attender Millie Milhous who taught at the school for many years. Teachers report that they use the garden to help teach a wide variety of subjects.




2013 AS report Site Committee

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Site Committee’s Pre-Gathering Report

for 2013 Annual Session

                  PYM’s 2014 Annual Session will be held at Walker Creek Ranch from 7/13/2014 – 7/19/2014.  Walker Creek Ranch is West of Petaluma, California, and slightly East of the Pacific Ocean.

PYM’s 2015 Annual Session should be held at a Southern California venue that allows camping, and is accessible and affordable, if such can be found.

Site Committee will meet during the Tuesday 4:30-5:00 and Wednesday 8:00-9:00 p.m. open committee meeting times to hear concerns and ideas about possible venues.



Lanny Jay

Site Committee Clerk



2013 AS Report from PYM Holding Corp

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2013 Annual Report of

Pacific Yearly Meeting Holding Corporation

                   This past year, Pacific Yearly Meeting Holding Corporation made $30,000 grants to Berkeley, Inland Valley and Redwood Forest Monthly Meetings to assist them with building (Inland Valley) or renovating their Meetinghouses (Berkeley Redwood Forest).  And, fully funding its request, Honolulu Monthly Meeting received $9,544 to build an access ramp that makes its Meetinghouse more accessible.

At this time (6/2/13), the San Fernando Valley Meetinghouse fund has $4,497 remaining in its account and continues to receive $581.79 in monthly mortgage payments from the Church which during 1996 purchased the erstwhile San Fernando Valley Meetinghouse.

In a separate account, PYMHC holds a further $1,084.

And PYMHC continues to hold stock for Orange County Monthly Meeting.


Lanny Jay