2019 RepCom Reports and Minutes

Pacific Yearly Meeting’s 2019 Representative Committee meeting (“RepCom”) took place March 1-3, 2019, at La Jolla Friends Meetinghouse.

This page contains committee reports and other Advance Materials, and now also the minutes from the RepCom 2019 meeting.  For general information about Representative Committee and links to records from other years’ meetings, see the RepCom pages.

Clerk’s Call and Advance Materials

• Clerk’s Call to RepCom 2019 contains useful information for anyone attending RepCom or anyone involved with PYM business.
  • A Note to Representatives from the Clerk:  Please also bring information with you from your Monthly Meeting:
    • Who in your Meeting will be the contact person to approve Attendance Assistance from your Meeting for Friends wanting to attend Annual Session July 12-17, 2019 at Walker Creek Ranch in Petaluma, CA.
    • Questions, feedback, suggestions for PYM committees
• Packet of Advance Materials (this single PDF includes the Clerk’s Call and all reports that were submitted by February 21)
• Documents not in the Advance Packet (or that need correction) are listed here, as well as in the individual reports section.  Except for a few as noted, all of these documents are now in the Minutes Packet.
  • Roster of PYM committees and officeholders as of 1/15/2019 (Nominating Committee) (there’s a newer version in the Minutes Packet or on Nominating Committee page)
    
  • Ministry_and_Oversight_Report_to_RC_2019 (posted 2/26)
  • Schedule and Agenda RepCom 2019 Draft (posted 2/26, not in Minutes Packet)
  • Unity with Nature Ad Hoc Evaluation Report to RC 2019.v4 (posted 2/27)
  • Eldering Subcommittee of M&O Report to RC 2019 (posted 3/1 but replaced by v2 below, not in Minutes Packet)
  • FGC Central Committee Observer Report to RC 2019 (posted 3/4)
  • FWCC Representative Report to RC 2019 (posted 3/5)
  • Financial Implications of FGC Affiliation Revised 1 March 2019 – M&O (posted 3/15)
  • History of PYM Discernment on Affiliation with FGC 2014 to 2019 – M&O (posted 3/15)
  • Eldering Subcommittee of M&O Report to RC 2019.v2 (posted 4/3, but submitted 3/3 replacing the 3/1 version above)

Minutes Packet

• PYM RepCom 2019 Minutes and Reports Packet

Committee and Officer Reports

Individual reports are posted below.  All of these reports may also be found in the Minutes Packet linked above.  As many as possible were included in the Packet of Advance Materials which was posted on Feb 21.  Those that didn’t make it into the packet are marked as such.

Arrangements Committee

• Arrangements_Report_to_RC_2019

Assistant to the Clerk

• Assistant_to_the_Clerk_Report_to_RC_2019

Children’s Program Coordinator Position Ad Hoc Committee

• Childrens_Program_Coordinator_Position_AdHocCom_Report_to_RC_2019

Communications Committee

• Communications_Report_to RC_2019

Faith and Practice Revision Committee

• Faith_and_Practice_Revision_Report_to_RC_2019

Finance Committee and Treasurer

• Treasurers_Report_to_RC_2019
• Finance_Report_to_RC_2019
• Finance_Proposed_AS2019_Budget

Latin American Concerns Committee

• Latin_American_Concerns_Report_to_RC_2019

Ministry and Oversight Committee

• Ministry_and_Oversight_Report_to_RC_2019 (posted 2/26/19, not in Advance Packet)
• Eldering Subcommittee of M&O Report to RC 2019 (posted 3/1, obsolete, see below)
• Financial Implications of FGC Affiliation Revised 1 March 2019 (posted 3/15, not in Advance Packet)
• History of PYM Discernment on Affiliation with FGC 2014 to 2019 (posted 3/15, not in Advance Packet)
• Eldering Subcommittee of M&O Report to RC 2019.v2 (not in Advance Packet, posted 4/3, but submitted 3/3 replacing the 3/1 version above)

Naming Committee

• Naming_Report_to_RC_2019

Nominating Committee

• Nominating_Report_to_RC_2019
• For information only:  Roster of PYM committees and officeholders as of 1/15/2019 (not in Advance Packet, nor in the Minutes Packet)
• For the most up-to-date Roster of PYM Officeholders, including those approved at RepCom 2019, see the Nominating Committee page.

Peace and Social Order Committee

• Peace_and_Social_Order_Report_to_RC_2019

Registrar

• Registrars_Report_to_RC_2019

Treasurer

• See “Finance Committee and Treasurer” above

Unity with Nature Committee

• Unity with Nature Ad Hoc Evaluation Report to RC 2019.v4 (posted 2/27, not in Advance Packet)  This report has been superseded by the following revised and condensed report prepared before Annual Session 2019.
• Discernment_on_Unity_with_Nature_Revised_Report_to_RepCom_2019 (pdf posted 7/4/19)

Youth Programs Coordinating Committee and YP Coordinator

• Youth Programs Coordinating Committee Report to RepCom 2019

Reports from Outside Organizations and from PYM Representatives to Outside Organizations

Friends General Conference – Central Committee

• FGC Central Committee Observer Report to RC 2019 (posted 3/4, not in Advance Packet)

Friends World Committee for Consultation

• FWCC Representative Report to RC 2019 (posted 3/5, not in Advance Packet)

Some Deadlines

• REGISTRATION deadline was Feb 1.
  
• REPORTS  deadline was Feb 9.  Instructions for submission are the same as for submission of annual session reports (just substitute “RepCom” for “Annual Session”).
• BUDGET REQUESTS FOR ANNUAL SESSION AND GENERAL BUDGET AUGMENTATIONS: RepCom is where we approve the Annual Session budget as well as handle any mid-year general budget augmentations.  Requests should have been submitted to the Finance Committee well in advance of the Feb 9 report deadline.
  
• INTEREST GROUPS FOR ANNUAL SESSION:  March 3 (the end of RepCom) is the deadline for committees to submit seasoned proposals for Interest Groups at Annual Session 2019.  See  How to Schedule an Interest Group at Annual Session for details.