2020 RepCom Reports and Minutes

Pacific Yearly Meeting’s 2020 Representative Committee meeting (“RepCom”) took place March 6-8, 2020, in Visalia, California, at the Visalia Meeting House hosted by Quaker Oaks Farm.

This page contains information in preparation for the meeting.  The minutes from RepCom 2020 are posted on the PYM Minutes page. For general information about Representative Committee and links to records from other years’ meetings, see the Representative Committee page.

Some Deadlines

  • REGISTRATION deadline was Saturday, Feb 15. Registration form was here.  Click here for a list of recommended nearby hotels.
  • REPORTS  deadline was Saturday, Feb 15Instructions are below.
  • BUDGET REQUESTS: RepCom is where we approve the Annual Session Budget as well as handle any mid-year General Budget augmentations. Requests should have been submitted to the Finance Committee well in advance of the Feb 15 report deadline.
  • INTEREST GROUPS FOR ANNUAL SESSION:  Sunday, March 8 (the end of RepCom) was the deadline for committees to submit seasoned proposals for Interest Groups at Annual Session 2020.  See  How to Schedule an Interest Group at Annual Session for details.

Clerk’s Call and Advance Materials

Minutes Packet

  • The PYM RepCom 2020 Minutes Packet is posted on the PYM Minutes page, where you can find minutes for all past RepCom meetings and Annual Sessions.

Committee and Officer Reports

Individual reports are linked below.  All of these can also be found in the Minutes Packet, above.  Most were in the all-in-one Packet of Advance Materials which was posted on Feb 21.  Those that didn’t make it into the advance packet are marked as such.

Reports from Outside Organizations and from PYM Representatives to Outside Organizations

Instructions for Authors of Documents for this Page

  • Officers, Committee Clerks and other authors of advance documents please do the following:
    • See the Guidelines for Reports to Representative Committee 2020 for more detailed style guidelines and a template Word file you may use.
    • Send in your report as a .doc or .docx file –or equivalent– (rather than as email text or .pdf).  This will help the Secretariat and Recording Clerks have access to the text and formatting as well as simplifying our document management process.  You are encouraged to use this template Word file.
    • Name your report file like this: CommitteeName-Report-to-RepCom-2020.doc or .docx.  For example:
      • Ministry-and-Oversight-Report-to-RepCom-2020.doc,
      • Latin-American-Concerns-Report-to-RepCom-2020-02-10.docx
      • Note that the names are quite long enough without adding the word “Committee”.
    • Email by Feb. 15, 2020 to the Assistant to the Clerk (Sharon Gates) <pymassistanttotheclerk@gmail.com>.
    • We will post your report here as a PDF that we will create from your .doc.
    • Documents received by the deadline (Feb. 15) will be assembled into an “advance packet” distributed electronically to all participants.  Documents received late will be more difficult for participants to find and may be overlooked.  So please submit your report by the deadline or earlier if you can manage it.
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