2023 RepCom Information – PACIFIC YEARLY MEETING

The 2023 Sessions of Pacific Yearly Meeting’s Representative Committee (“RepCom 2023”) were held February 25 and March 4, 2023, via Zoom. There was also an orientation meeting for Monthly Meeting Representatives on Friday, February 24, via Zoom.

The theme for Annual Session 2023 will be:
Beloved Community Part II: Centering the Voices of the Next Generation

Read the Clerk’s Call HERE

Table of Contents

Overview

Pacific Yearly Meeting (PacYM) Officers and Committee Clerks are members of Representative Committee, along with one designated representative from each Monthly Meeting, the Clerks of College Park and Southern California Quarterly Meetings, and the immediate past Clerk of the Yearly Meeting. But, you don’t need to be the representative for your Monthly Meeting or serving the Yearly Meeting in any particular role to attend. All Friends with interest in the business of Pacific Yearly Meeting are invited to RepCom.

Representative Committee meets once a year (over two Saturdays) to:

– conduct any pressing business that requires the discernment of the Yearly Meeting body

– conduct business pertaining to the holding of Annual Session
– address financial items, such as the Treasurer’s report for the previous fiscal year, changes to the budget for the current year, and the budget for Annual Session

– consider nominations made by Nominating Committee since Annual Session and approve these nominations when so guided

– confirm interim appointments

– name the Naming Committee, which proposes the names of Friends to serve on the Nominating Committee

Any business that PacYM committees, officers or representatives to outside organizations intend to bring to Annual Session must be brought to RepCom for a “first reading”. Additionally, PacYM committees that would like to propose an interest group session for Annual Session must submit their proposals before the rise of RepCom.

PacYM Committees, the Treasurers and others, prepare and submit reports in advance of RepCom. These reports will be posted on this page as they become available. (Click HERE for guidelines on preparing reports.)

For more information about Meeting Representatives and Representative Committee, see page 175 of the 2001 edition of Faith & Practice.

Questions about RepCom? Email Heather at assistanttotheclerk@pacificyearlymeeting.org

When/Where

Representative Committee (RepCom) was held via Zoom.

March 4
9:30-11:30am; 1:00-2:30pm; 3:00-4:30pm
(all times noted in Pacific Standard time)

Friends who registered to attend RepCom (using the form at the bottom of this page) received the Zoom information by email on Thursday, February 23.

Other Important Dates

REGISTRATION closed: February 22
REPORTS were due: February 15
INTEREST GROUP PROPOSALS for Annual Session need to be submitted by: March 4

Junior Yearly Meeting

Our teens will be meeting March 10-12 for an in-person/hybrid event to plan the Junior Yearly Meeting (JYM) program for Annual Session 2023, while also enjoying community building and other activities together.
For more information, please contact the JYM Committee Clerks or Keenan at youthprogramscoordinator@pacificyearlymeeting.org

Materials

Clerk’s Call 2023
Agenda for March 4th
Consult agenda online here
(times in Pacific Standard time)

Session I (9:30 – 11:30 am)
Worship (9:30 – 10:30)
Roll Call/Land Acknowledgement Graphic (Heather Levien)
Naming Committee nominations
Treasurers’ Report (Genie Stowers, Sarah Tyrrell)
Finance Committee Report (Doug Smith)
Minutes

Session II (1:00 – 2:30 pm)
Children’s Program Committee (Molly Bishop)
Youth Program Coordinator (Keenan Lorenzato)
Young Adult Friends (YAFs) (Alma Moon)
PYM Holding Corporation – By Laws Change (Lanny Jay)
Report from Mexico City Monthly Meeting (Jonathan Woolley)
Report from Big Island and Honolulu Monthly Meeting (?)
Minutes

Session III (3:00 – 4:30 pm)
Naming Committee – Action
Nominating Committee – Action
Administrative Assistant report (Bronwen Hillman)
Other
Minutes
Announcements
Closing Worship
Agenda for February 25th
Consult agenda online here

Session I (9:30-11:30 am)
Worship (9:30-10:00 am)
Roll Call
Land Acknowledgement
Naming Committee – approve names brought to Annual Session but not given final approval
Nominating Committee – First Reading
Report from Quarterly Meeting Clerks
Minutes

Session II (12:30-2:00 pm)
Report from CPQM Ad Hoc Committee on Future of the Quarter
Ministry Committee
Reflection on Future of Pacific Yearly Meeting, Small Groups
Minutes

Session III (3:30-5:00 pm)
Second Reading of interim nominations, for approval
Futures reflection: Back in the Large Group
Minutes
Closing Worship
If you have an item for the RepCom agenda, please email Presiding Clerk Laura at clerk@pacificyearlymeeting.org.
Click HERE for some tips and reminders about using Zoom. Thank you North Pacific Yearly Meeting!

Reports

Pacific Yearly Meeting Representatives to Quaker Organizations:
Representative to Friends Committee on Legislation – California (FCLCA) Report to RepCom 2023
Representatives to Friends General Conference (FGC) Report to RepCom 2023

Southern California Quarterly Meeting (SCQM) Clerk’s Report for RepCom 2023

Guidelines for preparing reports, submit reports to Heather at assistanttotheclerk@pacificyearlymeeting.org

Proposing Interest Groups for Annual Session

See How to Propose an Interest Group for Annual Session for information about submitting an Interest Group proposal for the Annual Session. Interest groups need to be sponsored by a PacYM committee. The deadline for submitting a proposal is March 4. To submit a proposal, click HERE.

Additional note: PacYM committees and Friends’ organizations are invited to hold an interest group-type session on Zoom at any time during the year. A formal proposal is not required for interest group sessions held outside of Annual Session. For more information email Heather at assistanttotheclerk@pacificyearlymeeting.org

Minutes

The minutes will be available on the PacYM Minutes page once they are finalized.