2018 Annual Session Info, Reports and Minutes

Pacific Yearly Meeting’s 2018 Annual Session took place at Walker Creek Ranch near Petaluma, CA, USA, from Friday, July 13 through Wednesday, July 18, 2018. The theme this year was “Faithfulness: A Call to Practice Radical Vulnerability and Love.” See the Clerk’s Call to the PYM 2018 Annual Session.

This page contains information and individual documents related to the preparation for and conduct of the 2018 Annual Session, as well as its outcomes.  For information about PYM Annual Sessions in general, please see the Annual Session Information page.

Click on any item in the Table of Contents to jump to that section. Reports are organized alphabetically by committee/officer.



Advance Information

Clerk’s Call


Information for specific age groups

Ride Sharing

(NEW) Ride Sharing Message Boards to post offers and requests for rides to or from Annual Session.  You will need to create your own “Discuss” subaccount (user name and password) to see all the posts or to add a post.

Some Deadlines for Annual Session 2018

Note: these deadlines have all passed.

  • APPLY TO VOLUNTEER WITH TEENS OR CHILDREN’S PROGRAM: Positions have been filled (deadline was May 20).  A fantastic way for adults to experience Annual Session and have your registration fees waived as well. Click here for more information and the application form.
  • BUDGET REQUESTS: June 1. Annual Session is where we approve next year’s general budget and any augmentations to current year’s general or annual session budgets. Send requests and input to Finance Committee.
  • ATTENDANCE ASSISTANCE REQUEST: June 1 extended to June 12. Access the form from within registration. Submit online or by mail. Ensure your Meeting communicates their decision about their portion of contribution by June 22. M&O will communicate decisions on June 26.
  • REGISTRATION or CANCELLATION: June 12 to avoid late fees. After June 12 registrations are subject to a 5% late fee and cancellations are subject to a $100 cancellation fee.
  • REPORTS: June 22. Committees, Officers and Representatives submitting reports for Annual Session should follow the instructions at the bottom of this page.
  • INTEREST GROUP PROPOSALS: deadline was RepCom 2018. To plan ahead for 2019 see How to Schedule an Interest Group at Annual Session.
  • EVALUATION FOR ATTENDERS (was due 8/5/18)

Advance Packet and Updates To It

  • PYM AS 2018 Packet of Advance Materials (posted 7/4), contains most committee reports and other materials in preparation for Annual Session.  (If you just want an individual report, you will find it below under Committee and Officer Reports.)

The following are reports and information that are either “new” (i.e. not in the Advance Packet) or have been revised or corrected from the version in the Packet:

During the Session

Community Expectations

Schedules and Agendas

Daily Miracle

The bulletin that seems to miraculously appear each morning at Annual Session with schedules, announcements and other information pertinent to attenders as well as to Friends generally.

Site: Walker Creek Ranch

Committee/Officer Reports

Reports from Outside Organizations and from PYM Representatives to Outside Organizations

Contacts (2018)

General questions about PYM and Annual Session:
Sharon Gates, Assistant to the Clerk, pymassistanttotheclerk@gmail.com

Joe Magruder (Berkeley) and Lawrence Alderson (Orange County)
PYM Registrar Gmail <pacificyearlymeetingregistrar@gmail.com>
Mailing Address to mail checks (made out to “Pacific Yearly Meeting”) for completed registrations:
PYM Registration; Joe Magruder; 1625 Curtis Street; Berkeley, CA 94702-1328.

Children’s Program:
Co-Clerk: Peggy Craik (Conejo Valley) <peggy999friend@gmail.com>
Co-Clerk: Chamba Cooke (Grass Valley) <chamba@summerthymes.com>
Co-Coordinator: Nate Secrest (Redwood Forest) <secrestnm@guilford.edu>
Co-Coordinator: Lee Sisson (Palo Alto) <sissonleek@gmail.com>

Teens (Junior Yearly Meeting, aka JYM):
Adult Clerk of JYM:
Muriel Strand (Sacramento) <auntym@earthlink.net>

Young Adult Friends (aka YAFs):