2022 Annual Session Information

This is the information page for Pacific Yearly Meeting’s upcoming 2022 Annual Session which will take place July 22 – 27, 2022.  This in-person gathering will be held at Mount Madonna Center (near Watsonville, CA) with offerings for remote or online participation (via Zoom). 

The theme this year is “Beloved Community: What Does It Mean to Belong: to Ourselves, to Each Other, to the Earth?”

 

Note: This page is currently under development, with many placeholders yet to be filled out.


Thinking about attending Annual Session?

Here’s some basic information to get you started.

About the site

Mount Madonna Center (https://www.mountmadonna.org/) sits on a mountain-top with 380 acres of redwoods and grasslands. There are hiking trails, two small ponds, and spaces for us to gather– indoor and out. Most of the areas we will use at Annual Session are on a reasonably flat road. The campsites are a ten minute walk up a fairly steep hill. Our meeting rooms are all accessible, and Friendly Golf Cart drivers will be available to help us get around.

Covid Safety Policy

Though we can’t completely eliminate the chance of spreading COVID-19, we can significantly mitigate the risk of contagion. The Covid Safety Policy (as of 08 April 2022) is intended to break the chain of spread and to provide a safe and joyous environment for all to live, work, worship, and play together. While we know that this policy will not permit all who wish to be present at Mount Madonna to do so, we take seriously the threats of COVID-19 to the well being of both individuals and the community as a whole. 

  • Up-to-date COVID Vaccination of everyone age 5 and up is required, including a booster within 6 months of Annual Session for anyone eligible (that’s all adults 50 and older, as well as anyone age 12 and up who is immunocompromised). Documentation of vaccination is required prior to arrival at Mount Madonna.
  • A negative rapid COVID test in the 48-hour period prior to arriving at Annual Session is required of everyone attending.
  • Masking with N95, KN95 or KF94 masks is required indoors (except while actively eating or drinking). They must be properly worn at all times. Friends are expected to bring their own masks. Cloth masks alone are inadequate. Masks are required for all ages, 2 and above.
  • Physical Distancing should be maintained in every possible situation both indoors and outdoors. If appropriate physical distancing is maintained outdoors, masking is not required.
  • Daily Symptom Monitoring. Daily temperature checks will be done at the first plenary session of each day, at lunch and at the Children’s Program
  • Please read the full Covid Safety Policy (as of 08 April 2022)

Phones & Internet

Wifi is available in our meeting spaces, in the dining room areas, and in most guest rooms. Campsites and cabins do not have wifi. Cell phone reception can be spotty, though texting works well. Verizon works best, AT&T is decent, and Sprint and T-Mobile are limited.

Meals & Food

Mount Madonna will serve three vegetarian meals a day, with vegan and gluten-free options. Breakfast will be served from 8-9 a.m., lunch from 12:30-1:30 and dinner from 5:30-6:15. Tea and fruit will be on hand 24/7. In respect for Mount Madonna’s residential community and their practice of strict vegetarianism, Friends are not permitted to bring any food onto the site. Attenders who bring meat-based food products onto the site will be asked to leave.

Arrangements Committee will help Friends who cannot safely manage within these guidelines during Annual Session to make other arrangements. Please note your dietary needs and concerns on the registration form, so that someone from the Arrangements Committee can contact you.

Getting to Annual Session … and home again 

There is no public transportation to the site from towns nearby (Watsonville and Gilroy are each a half hour away) or shuttle service from airports in San Jose or San Francisco (an hour to hour a half away). Consider making carpool arrangements with other Friends, or staying with Friends who are intending to commute every day. Closer to the Annual Session date, Arrangements will reach out to everyone who is registered to coordinate Friends who are able to offer rides with  Friends who still need them.

Deadlines

  • Reports: Officer, Committee and Representative reports are due TBD. See the Guidelines for content and formatting, as well as information for submitting reports. Those who wish may also use the reports template.
  • Registration: TBD.

Registration

  • To register, click here.
  • Payment (if you registered but didn’t use PayPal to pay): send a check made out to “Pacific Yearly Meeting” to: TBD (perhaps
    Pacific Yearly Meeting Registrar
    c/o Lawrence Alderson
    10 Leeds Lane
    Aliso Viejo, CA, 92656
    )

Advance Information

Clerk’s Call

Advance Packet

  • PacYM-2022-07-AS.Advance-Packet
  • The Packet of Advance Materials is an all-in-one PDF containing the Clerk’s call, the schedule, interest group descriptions, and (nearly all of the) committee reports.  If you just want an individual report, you will find it below under Reports
  • Additions and Corrections:  Also check under Reports below for items marked in red “not in Advance Packet.”  These have been added or revised since the Advance Packet was put together.

Sacred Space Witnessing

Sacred Space Witnessing during PacYM Plenaries (from the Racial Justice Subcommittee)

Information for Specific Age Groups

During the Session

AS LIVE 2022

The AS LIVE 2022 page contains links to the Zoom meeting rooms and other information for registered attenders only. The password for AS LIVE was included in an email sent to registered attenders by the Registrar on TBD.  If you’ve lost the password, contact Registrar@pacificyearlymeeting.orgPlease do not share the password with anyone who is not registered.

Schedules and Agendas

See also  AS LIVE 2022 for Zoom links and additional information for registered attenders only.

  • Schedule for AS 2022 (version of MM/DD)
  • The Schedule Explained 2022
  • Plenary Agendas for AS 2022 (a Google Doc, as agendas are subject to change)
  • Sacred Space Witnessing during PacYM Plenaries (from the Racial Justice Subcommittee)
  • Interest Group Descriptions and Schedule (version of MM/DD)
  • Worship Sharing Guidelines
  • JYM (teens) Schedule 2022
  • EarthLight Bookstore Events including Author Talks

Keynote Speakers

Bible Study

Early Quaker Writings

Reports

The individual reports are also included in the all-in-one Advance Packet that will be linked above, except for those marked not in Advance Packet.

Updates

Look for the following items below, that are not in Advance Packet

  •  

Committee/Officer Reports

  •  

Reports from Representatives to Outside Organizations

  •  

Epistle

  • Pacific-YM-2022-Epistles will be posted after the session.

Minutes

Get Involved

  • The year-around work of Pacific Yearly Meeting is conducted almost entirely by volunteers. Without the many, many volunteers none of it would happen. Working on committees is also a great way to deepen your spiritual life and to enlarge your circle of F/friends beyond your local community. The Service Survey form (available on our Get Involved page) is where you can communicate your gifts and interests to the Nominating Committee, whose job it is to match people with the best place to put their talents to use.

Contacts